Related product Collections Management

Overview

CARLI works to meet the diverse information needs of faculty, students and other library patrons in Illinois by encouraging cooperative library activity in order to make the best use of all available resources.

Archon

Archon is an Open Source tool for managing descriptive information about archival materials and for publishing that information on the web. Archon is a unified platform for archival description and access. It provides both a way to record descriptive information about collections and digital objects and a means to view, search, and browse that information in a fully functional public web site. Once you have input or edited information using some simple web forms, Archon automatically uploads the information, publishes the website, and generates EAD and MARC records.

Learn more about Archon >>

Last Copy Program

The CARLI Last Copy Program seeks to preserve the last copy of monographs within the Illinois academic and research library community. This project allows any CARLI library that seeks to withdraw a "last copy" monograph to donate it to another CARLI library that will retain the title for resource sharing in Illinois. Libraries interested in offering materials will complete a simple web form to initiate the process.

Learn more about the Last Copy Program >>

Preservation Resources

With the leadership of the CARLI Preservation Working Group, CARLI develops resources and training for member libraries to provide guidances on both curatorial and preservation matters for collections.

The Preservation Webliography, developed by the Preservation Working Group, offers a comprehensive guide to general and topical resources and materials including Assessment Planning, Audio-Visual Preservation (Analog and Digital), Book Repair and Conservation, Digital Preservation and Digitization for Preservation, Disaster Planning and Response, Grants and Development, Legal Issues, Library Binding, Mold, Pests and the Environment, Protective Enclosures and Storage, Special Collections and Archives, and Training.

View the Preservation Webliography >>

Recommendation: Number of Copies in I-Share

In 2011, the CARLI Board of Directors asked the Collections Working Group to study the current distribution of monographic titles in the I-­Share database, and to determine whether an optimal number of monograph copies available for Universal Borrowing in I-­Share could be reasonably established.

Based on the usage figures of multiple copies, the availability of the I-Share system for identification of titles, the reliability of the state­wide delivery system for borrowing, and, the need for greater accountability and cost efficiency with limited resources, the Board issued a recommendation that five (5) circulating copies of any edition of a UB­-eligible monographic title are adequate to meet the routine resource sharing needs of the students, faculty and staff of all I-Share participating libraries.

This recommendation is provided for guidance to member libraries; it is not a comprehensive and enforceable policy of CARLI.

Learn more about the Number of Copies in I-Share Recommendation >>

Collections Management Presentations & Webinars

In these recorded presentations, members of the Collections Working Group and librarians from CARLI members share their knowledge and information about collection analysis (series of 4 webinars) and weeding (series of 3 webinars).

Past Initiatives

Book Digitization Initiative (on hiatus)

CARLI has partnered with the Open Content Alliance to provide a digitization opportunity for Illinois academic and research libraries. The CARLI/OCA Book Digitization Initiative provides funding to support the conversion of materials from physical formats to electronic/digital formats in order to make them more readily accessible for resource sharing. The initiative expands digitized collections providing optimal access to, and preservation of, unique materials in Illinois.

This project has been put on hiatus. CARLI is funding a Newspaper and Yearbook Digitization Project at this time, and the Book Digitization Initiative will resume once that project is complete.  

Learn more about the Newspaper and Yearbook Digitization Project >>

Center for Research Libraries (CRL) Membership Subsidy

In September 2008, the CARLI Board of Directors approved a partial subsidy for CARLI libraries interested in becoming members of the Center for Research Libraries, providing participating CARLI libraries with access to more than 4.5 million publications, archives, and collections and one million digital resources to supplement their own humanities, science, and social science holdings.

Learn more about the Center for Research Libraries (CRL) Membership Subsidy >>

Collections Enhancement Awards

The Collections Enhancement Awards Program comprised two awards programs: the Access and Analysis Awards, and the Collaborative Digitization/Collection Partnerships Awards.

Learn more about Collections Enhancement Awards >>

Five College Library Depository

CARLI's agreement with the Five College Library Depository ended on June 30, 2016 as a result of budget reductions that CARLI was asked to implement for fiscal years 2016-2018. The agreement, initiated in May 2011, provided access to a print repository of scholarly journals. Please send an  with any questions.

Prior to June 30, 2016, all CARLI libraries were affiliate members of the Five College Library Depository through an agreement completed in 2011. Managed by the Five College consortium of Amherst, Hampshire, Mount Holyoke and Smith Colleges and the University of Massachusetts Amherst, the Five College Library Depository provides member libraries who subscribe to the digitized collections, access to a the physical volumes of the journals the of the American Chemical Society, the American Physical Society, the American Psychological Association, and the Institute of Physics, as well as those journals included in JSTOR and Project Muse.

Learn more about the Five College Library Depository >>

Patron Driven Acquisitions Projects

E-Books Pilot Project (Concluded)

Learn more about the E-Book Patron Driven Acquisitions Pilot Project

Ebook Patron Driven Acquisitions (PDA)

Print Materials

In February 2012, CARLI launched a Patron Driven Acquisitions (PDA) project to provide needed materials in the humanities and social sciences that have not been purchased by any I-Share library. This project builds on a successful pilot project with the University of Illinois at Urbana-Champaign in 2010.

CARLI worked with YBP to identify print titles in the Humanities and Social Sciences that were published after 2011, and that were not currently owned by I-Share libraries. Requests for items covered under the PDA project are processed as rush orders and are expected to reach the requestor within a few days of their request being placed.

Learn more about the Patron Driven Acquisitions Project for Print Materials >>

Purchase on Demand Pilot Project

The I-Share Purchase-on-Demand pilot project built on the I-Share resource sharing tradition by exploring options for providing ready access to recent monographs that were not held by I-Share libraries or that had limited availability.

Learn more about Purchase on Demand Pilot Project >>