Communication responsibilities of I-Share Liaisons fall into three areas:
A. Receiving communications from the CARLI Office.
The I-Share Liaison will serve as the primary contact person in the library for operational information from the CARLI Office. While CARLI Office staff make efforts to assure the widest dissemination of information and materials related to the consortium and its online services, some materials, due to their format, cost, or restrictions imposed by their producers, cannot be distributed electronically or copied in bulk. In these cases, the I-Share Liaisons will be the primary recipients and are responsible for coordinating any redistribution of these materials within their institutions. Documentation and files of information received by the Liaison should be made readily available to library staff and the Liaison's files should be maintained and, in the event that the Liaison assignment changes, turned over to the institution's new I-Share Liaison.
Communication with CARLI Office staff and among CARLI libraries is facilitated by subscribing to the various e-mail lists maintained by the CARLI Office. As these lists are used to convey important notices related to the use and availability of CARLI online services, it is important that each I-Share library have at least one staff member subscribed to each of the lists named below at all times. Liaisons will be subscribed automatically to all of the following lists to ensure that they (and thereby their libraries) receive all CARLI announcements:
- email@example.com: Announcements sent to Liaisons
- firstname.lastname@example.org: Broadcast announcements to the I-Share community
- email@example.com: Broadcast announcements to the CARLI community
- ResSharefirstname.lastname@example.org: News and discussions of interest to access services staff
- PubServemail@example.com: News and discussions of interest to public services staff
- TechServfirstname.lastname@example.org: News and discussions of interest to technical services staff
B. Redistributing CARLI information within their institutions.
Within each institution's library, the Liaison should be aware of which staff use the various CARLI services on a regular basis. I-Share components include I-Share's public access catalog; circulation system and services related to patron file maintenance, notice production and interlibrary loan; database maintenance tools and OCLC cataloging interfaces. If CARLI announces scheduled downtime for Voyager, Liaisons should consider how their libraries will be affected. Liaisons are encouraged to read messages posted to CARLI e-mail lists and to forward them to their colleagues who would be interested in, or affected by the subject matter. Subscription to most lists is open and Liaisons should encourage staff at their institutions' libraries to subscribe to lists related to their areas of specialty. Visit the CARLI Email lists page for more information on the CARLI lists and to subscribe.
In addition to disseminating announcements about CARLI/I-Share systems, Liaisons should make a practice of sharing information about CARLI committee activities, initiatives, and concerns; reviewing CARLI comittee activities with their library administrators; and publicizing committee programs and encouraging staff attendance. I-Share Liaisons should strive to make sure that their colleagues are aware of changes being made to CARLI/I-Share services and that they participate in any pre-installation testing that the CARLI Office may request. Also, I-Share Liaisons may be called on to make sure that their institution has reviewed and responded to an information query from the CARLI Office such as a request for local profile or configuration information required to implement a new I-Share service.
C. Serving as a voice for their institutions within CARLI.
I-Share Liaisons should serve as a proactive voice for their institutions in the CARLI Organization. I-Share Liaisons should bring their questions and concerns about CARLI services and activities to the attention of the CARLI Office staff.
Liaisons should also encourage their colleagues to communicate directly with their elected or appointed counterparts on appropriate CARLI committees. Liaisons can also play an active role in CARLI by recruiting capable and interested colleagues for membership on many other committees within CARLI.