System Status

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ACRL Workshop: Standards for Libraries in Higher Education

Friday, May 24, 2019 - 2:23pm

ACRL Workshop: Standards for Libraries in Higher Education

Information to come.

CARLI Alma & Primo VE Migration Open Office Hours

Friday, May 24, 2019 - 12:21pm

CARLI is offering libraries the opportunity to learn more about the ongoing migration from Voyager to Alma and Primo VE with weekly Open Office Hours. Library staff may connect to a Skype webinar or audio call to ask questions, raise concerns, and hear from CARLI staff involved in the migration process.

Sessions will occur weekly on Mondays from 1:00 p.m. to 2:00 p.m. Registration is not necessary. Sessions will not be recorded.

To join the office hours, use one of the connection options below.

Webinar (audio and video) option (via Skype Web App)

Phone (audio only) options:

  • 217-332-6338
  • 312-994-8410
  • 888-983-3631

Conference ID 8611372


List of E-Resource Locations Due

Wednesday, May 22, 2019 - 12:20pm

I-Share libraries return their list of e-resources locations used on bib records in Voyager to CARLI. CARLI will use these to create “P2E”  data files for each I-Share library.

Receiving and Rapid Cataloging Supervisor - University of Chicago

Tuesday, May 21, 2019 - 10:23am

As a center of intense intellectual inquiry, the University of Chicago Library aspires to be the most dynamic research and learning environment in the world, supporting the University's commitment to research and teaching and to using its intellectual resources to help solve the world's problems. Even as we continue to focus on building and preserving our renowned collections, the Library is assuming new roles that are vital to research, innovation, and learning at the University. In the process, we are leveraging the deep expertise of Library staff, developing services that support new avenues of research, and expanding access to and preservation of scholarly resources in ways that advance the goals of the University community and the needs of the next generation of scholars.

Job Family


Responsible for campus library, including general administration, information services, technical services, media and audio/visual services, access services, library information systems, documents, and library special collections.

Career Track and Job Level

Library Technical Services

Coordinates library services within one or more library functional and/or subject-specific areas. Uses high level of subject specific expertise to build library collections, consult in a specialty field, and/or supervise and coordinate one or more primary library programs.

M1: Supervises the daily activities of business or technical support or operations team. Sets priorities for the team to ensure task completion; coordinates work activities with other supervisors. Decisions are guided by policies, procedures and business plan; receives guidance and oversight from manager. Typically does not perform the work supervised.

Role Impact

People Manager


The job supervises and monitors a team of support staff responsible for coordinating library services within one or more library functional and/or subject-specific areas. Monitors the planning and processing of library collections.

1) Coordinates budgeting, expenses, planning, and procedural changes for library initiatives., 2) Controls the execution of tasks within a particular subject or functional area requiring an in-depth knowledge of library practices and procedures., 3) Supervises the building and expansion of library collections, consults in a specialty field, and plans one or more primary library programs., 4) Interviews, hires, and trains employees; sets and adjusts staff schedules, and manages performance., 5) Performs other related work as needed.

Unit -specific Responsibilities:

1) Responsible for all management duties, including hiring, training and performance management for up to eight (8) full-time clerical positions and additional part-time student staff.

2) Creates and delivers the training essential to performing receiving and rapid cataloging tasks; this includes training that addresses the use of online systems and tools, as well as local procedures.

3) Maintains online procedures and training documentation; revises documentation as needed and communicates these changes to staff.

4) Communicates any changes in policies or procedures occurring outside of the unit, or elsewhere in the department, that may impact the processes of the unit.

5) Evaluates performance of staff; when appropriate, implements disciplinary action (up to and including termination) in consultation with the Head of Acquisitions Services and Library Human Resources.

6) Keeps section Head informed of any issues concerning the operations of the unit and/or performance of staff.

7) Directs, distributes, and oversees work of the unit to meet the goals of the section, ensuring the following:

8) Receipts for new materials are accurately processed in a timely manner

9) Staff are performing assigned tasks according to priorities and are following established policies and procedures.

10) Staff in the unit are identifying problems and are following the appropriate course of action.

11) Overseeing the management of the department's mail room and ensuring that staff are properly sorting and triaging in-coming shipments of materials.

12) Conducts regular quality control review of the work of the unit; provides additional staff training and coaching if necessary.

14) Solves complex problems related to the unit.

15) Maintains an open and ongoing dialog with other supervisors and managers in Collection Support, Technical Services, Preservation, and Collection Management with regard to workflow, changes in procedures, staff assignments, and/or any issues that arise.

16) Attends meetings, training sessions, or other library functions, and participates actively in discussions related to long-term distribution of duties and workflows.

Unit-preferred Competencies:

1) Ability to communicate clearly and concisely verbally and in writing

2) Critical thinking and analytical skills Ability to effectively train and teach others.

3) Excellent interpersonal skills and the ability to work as a team with the Head of Acquisitions Services, other Technical Services supervisors, and interact with clarity, tact and courtesy with Library staff, vendors, and others.

4) Organizational skills and strong attention to detail and accuracy.

5) Ability to manage complex tasks, projects, and workflows.

6) Ability to multitask and handle frequent interruptions.

7) Flexibility and adaptability in managing tasks to meet changes in procedures, processes, and technology.

8) Demonstrated sound judgment and effective, independent problem-solving and decision-making skills.

Working Conditions

Physical Demands:

1) Ability to bend, crouch, or stoop.

2) Ability to push/pull loaded book carts.

3) Ability to carry or lift loads of up to 49 lbs.

4) Ability to sit for 4 hours or more and use computers extensively for 4 hours or more.

5) Ability to see, including color, depth perception, or clarity; must be able to visually focus on print and electronic material for long periods.

6) Ability to make repetitive wrist, hand, or finger movements.

7) Effective audio-visual discrimination and perception.

8) Ability to operate equipment necessary to perform job.

9) Ability to Use Standard Work Station Equipment.

10) Ability to Use Standard Office Equipment.

Education, Experience, and Certifications

Minimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Preferred Qualifications:


1) Bachelor's Degree


1) Minimum of five (5) years of related library experience

2) Supervisory experience

Technical Knowledge or Skills:

1) Knowledge of searching online databases.

2) Knowledge of word processing, spreadsheet, and database software

3) Reading knowledge of at least one (1) non-English language

Required Documents:

1) Resume

2) Cover letter

3) Reference list

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

To Apply

To apply for this position, external candidates must submit an application and any other required materials through Internal candidates must apply by logging into Workday and selecting the Career worklet; for more information, please see How to Apply for a UChicago Job (Current Employee) QRG. Resumes sent via mail, fax, or email will not be considered. For more information, please see

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should contact University Shared Services through the Applicant Inquiry Form or call 773-702-5800.


Phone: 773-702-8755

Office Hours: 8:30 a.m. - 5:00 p.m. Monday through Friday

Room 210
The Joseph Regenstein Library
1100 East 57th Street
Chicago IL, 60637

Requisition Number: JR05018
Division /Dept. / Unit: Collections and Access / Technical Services / Acquisitions & Rapid Cataloging
Reports to: Head of Acquisitions Services
Work Schedule: 37. 5 hours per week; Schedule set upon successful hire.

Alma and Primo VE Project updates: Week of 5/06/2019

Friday, May 17, 2019 - 1:08pm

For a collated list, please review the Weekly highlights of the Alma and Primo VE project page.

  • CARLI Office Staff:
    • Ex Libris set deadlines for the receipt of all data and data migration/configuration worksheets for all 91 I-Share libraries for the full test migration. 
      • Ex Libris expects to deliver all 91 test environments in mid-October 2019.
    • Based on these deadlines, CARLI Office staff are working on the presentations and documentation mentioned in the announcement sent to the I-Share Directors and Alma/Primo Contacts email list.
    • Are drafting guides to assist the I-Share libraries in the review of their test Alma data. These guides will supplement the Ex Libris data review guides.
      • Ex Libris expects to deliver the Vanguard test environments during the week of May 19th.
    • Continue reviewing the Alma Administration Certification training upon their completion of the Fundamentals and Essentials training series.
    • Have signed up for the Alma Implementation Training series to be held June-August during the Vanguard test environment review.
  • Vanguard Libraries:
  • Your library can:
    • Review the dates and deadlines we now have for the migration.
      • Prepare to watch upcoming webinars and review the associated documentation.
      • While it is helpful to be as well prepared as possible for your test migration, you will have the late fall and winter months to experiment with your test data, conduct training, and setup your integrations with other products and services that you will use with Alma and Primo VE (such as authentication, printing, integration with Student Information Systems, and more.)
    • Review the updates to the the Pre-Migration Database Maintenance page's prioritized data cleanup projects

As always, you can contact with any comments or questions.

Final Results from the 2019 Board of Directors Election

Tuesday, May 14, 2019 - 1:52pm

The election and appointment process for new members of the CARLI Board of Directors has been completed. 

Directors elected to 3-year terms are: Spencer Brayton (Waubonsee Community College), Karen Janke (Erikson Institute), and Pattie Piotrowski (University of Illinois Springfield).

The director elected to the 1-year term is Taran Ley (Southern Illinois University School of Medicine). 

Directors appointed to one-year terms are: Fred Barnhart (Northern Illinois University), John Small (North Central College), and Jacob Jeremiah (Oakton Community College).

All newly elected and appointed terms will begin July 1, 2019.

Please join us in welcoming these new members of the CARLI Board.

Reprints Desk Webinar: Article Galaxy Scholar - Your Collection Development Safety Net

Monday, May 13, 2019 - 1:04pm

CARLI member libraries can save on Document Delivery charges by using Reprints Desk's Article Galaxy Scholar Collection featuring articles from over 40,000 journals and chapters from over 400,000 books, ideal for filling gaps in your collection holdings. To hear more about The Article Galaxy Scholar Collection, plan to attend the informational webinar on Monday, June 17th at 2pm Central (Noon Pacific). 

During this 30-minute webinar, Reprints Desk will provide an overview of the Article Galaxy Scholar Collection of journal articles with special copyright royalty rates and demonstrate how our services streamlines article acquisition workflows both directly and through integrations with systems such as EBSCO, Alma, ILLiad, Odyssey and RapidILL. We will also provide a brief demo of the Article Galaxy Scholar Platform currently in development, which will provide semi-automated mediation service for on-demand document delivery. ​

Register for the webinar.

Voyager Fiscal Period Close Webinar

Thursday, May 9, 2019 - 10:36am

While we have great news on Alma moving forward, life and work continues in Voyager. Specifically, we have reached the time of year where libraries perform Fiscal Period Close (Rollover). This year, we will be hosting an open webinar with refreshers on the process and the reports involved. Please join CARLI staff at and get your questions answered. The session will be recorded for those unable to meet at this time.

For those already familiar with the FPC process, please note the following reminders:

We schedule FPCs M-F before 8AM or after 4PM, and we require a minimum of 48 hours’ notice for scheduling your Rollover. This will ensure the appropriate staff is available to run the FPC process at the requested time.

You may request a Fiscal Period Close at our Work Request Online site,

The CARLI website includes resources for reviewing the fiscal period reports before and during the rollover. For a video discussing the reports, look to

Please don’t hesitate to contact with any questions!


Circulation Assistant -  Harper College

Wednesday, May 8, 2019 - 1:15pm

Haper College is looking for a Circulation Assistant.

Schedule Information: Hours may vary; Must have availability between 4:00 pm - 10:00 pm during the week. Multiple positions available. 

Hours Per Week: Under 29 hours 

Benefits: N/A 

Working Conditions/Physical Requirements: 

Work is primarily indoor and sedentary in nature. Work may involve lifting books and materials up to 25 lbs. of force on an occasional basis, pushing loaded book or media carts, and moving about in the work area. 

Characteristic Duties: 

  • Responsible for closing the library. 
  • Registers students, staff, and community borrowers and updates borrowing status of patrons. 
  • Checks materials and laptops in and out. 
  • Collects fines and fees for lost, damaged, and overdue materials. 
  • Receives, processes, and helps maintain reserve materials for faculty. 
  • Provides information to patrons in person and by telephone, and makes necessary referrals; assists patrons as needed. 
  • Assists with library programming and events. 
  • Maintains stacks and general physical space of the library. 
  • Inspects damaged materials and refers them to appropriate department for repair or replacement. 
  • Troubleshoots copiers, printers, DVD players, microform reader/printers, computers, print stations and book-scanning stations. 
  • Monitors and manages group study room use. 
  • Assists with library marketing initiatives, including helping to create displays. 
  • Assists in directing the day-to-day activities of student aides. 
  • Processes materials borrowed and lent through ISHARE consortium, notifying patrons that requested item(s) have arrived and returning items to the lending libraries. 
  • Performs other duties as assigned. 

Minimum Acceptable Qualifications: 

  • Education: Associate’s degree or Library Technical Assistant (LTA) certificate preferred. 
  • Experience: One year library circulation experience preferred. PC experience and customer service experience required. 

Required Documents:

A resume and cover letter are required to complete the application process. For more information please visit the Harper College web site

Alma and Primo VE Project updates: Week of 4/29/2019

Wednesday, May 8, 2019 - 12:54pm

For a collated list, please review the Weekly highlights of the Alma and Primo VE project page.

  • CARLI Office Staff:
    • Several members of the CARLI Office staff attended the Ex Libris' 2019 ELUNA Conference. It was a busy week! We learned a lot, and are comparing our notes.
    • Selected consortial discovery content (e.g., articles and chapters) for inclusion in Primo VE via the Primo Central Index.
    • Have begun working on the Alma Administration Certification training process upon their completion of the Fundamentals and Essentials training series.
  • Vanguard Libraries:
  • Your library can:
    • Consult the Alma Resources Handout from Kris Hammerstrand's presentation at the "Change is Good: You Go First! Leading Others To and Through Change" forum, and continue your analysis of the documentation mentioned within.
    • Examine the Technical Requirements for Alma and Discovery Implementation materials and share them with your campus IT staff as needed.
      • Pay special attention to the sections on IP range access, Alma authentication, printers, and email.
    • Review the CARLI Alma & Primo VE webpage and Frequently Asked Questions.
    • Continue working on the Pre-Migration Database Maintenance page's prioritized data cleanup projects, starting with the "Critical" projects. All Critical projects must completed by the end of August 2019.
    • Look over the Patron Record Purge documentation, and contact CARLI support with any questions about the process and your library's data. Before migration, we strongly recommend purging expired patrons that have no current activity. Running multiple patron record purges would be ideal (as soon as possible to remove long-expired records, and again closer to migration to remove more-recently expired records).

As always, you can contact with any comments or questions.