System Status

Library Specialist - University of Illinois at Chicago Library of Health Sciences (Peoria)

Thursday, January 17, 2019 - 10:18am

The Library Specialist is an active and contributing team member of the Library of the Health Sciences-Peoria, responsible for coordinating Access Services, managing Interlibrary Loan and Document Delivery services, contributing to Technical Services, and supervising Extra Help student employees. The Library Specialist provides frontline customer service to students, staff, and faculty of the Colleges of Medicine and Nursing, UIC affiliated users, and members of the general public.

Essential Functions

Access Services

• Assists patrons in person and on the phone. 
• Answers circulation and reference ready questions. Refers to others if needed.
• Uses the automated circulation system to complete a variety of circulation transactions, including creating, maintaining and updating patron accounts.
• Updates billing records and resolves any billing related disputes.
• Ensures smooth operation of all borrowing and lending activities
• Collects and reports on library usage data for the department.
• Promotes and makes E-Reserve resources available to faculty and students for course-specific use.
• Maintains and updates library catalog records for the Open Reserve collection.

Interlibrary Loan and Document Delivery

• Oversees ILL and document delivery services activities, including maintaining records of requests and billing activities.
• Collects and reports on ILL and ILDS loan and borrowing data for the department.

Technical Services

• Prepares newly received books and other library acquisitions in all formats. 
• Performs repairs on books as needed.
• Updates and maintains Library catalog records, including withdrawals
• Collects and reports on technical services data for the department.

Supervises Extra Help/Student Employees

• Interviews, hires, trains, schedules and evaluates student staff to meet departmental and organizational needs.
• Communicates circulation policies, procedures, and circulation system changes to both student employees and library staff

Performs other related duties and participates in special projects as assigned.

Minimum Qualifications

• High school graduation or equivalent.
• Any combination totaling 2 years from the following categories:
  • work experience in a library or equivalent setting. 
  • college course work in any field as measured by the following conversion table.
    • 30 semester hours equals six months
    • 60 semester hours or an Associate’s degree equals one year
    • 90 semester hours equals 18 months
    • Bachelor Degree (120 semester hours) equals two years (24 months)
    • A Master’s or higher degree equals four years

(Note: Only a maximum of 4 years credit for college course work is available.)

Additional Qualifications

• knowledge, skills, and abilities required in the lower levels of this series
• working knowledge of online databases and library system technology
• skill in training and supervising the activities of other staff or student workers
• skill in exercising appropriate judgment in decision making
• demonstrated time management skills
• demonstrated organizational skills
• ability to correspond and communicate effectively with internal and external contacts
• ability to make independent decisions in handing library technical functions
• ability to interpret policies, regulations, and standards while making adaptations to existing bibliographic and holdings records, creating holdings and item records, or adapting other citations
• ability to interpret, adapt, or verify
• complicated bibliographic or holdings records, or to create complicated holdings records
• ability to identify sources and follow-up on detailed user requests
• ability to work independently
• ability to work collaboratively
• ability to use productivity software

Link to job posting on UIC job board: https://jobs.uic.edu/job-board/job-details?jobID=109277&job=library-specialist

To Apply

To apply, e-mail Shannon Doerr sdoerr@uic.edufor application instructions; deadline 1/30/19. A (civil service) credentials assessment exam will be administered for qualified candidates; exam conducted by HR via application review.

UICOMP is an EOE/AA/M/F/Disabled/Veteran.  The University of IL may conduct background checks on all job candidates upon acceptance of a contingent offer.  Background checks will be performed in compliance with the Fair Credit Report Act.

Linked Data Webinar 2: Linked Data in the Library

Wednesday, January 16, 2019 - 2:56pm

Please join the CARLI Created Content Committee as they host a series of three webinars on linked data. The series will provide CARLI members with an overview of linked data, how it exists within the context of the
library, and a few examples of library projects that leverage linked data.

Each session will be recorded and posted on the CARLI website.

This webinar will address the use of linked data in libraries, with a focus on BIBFRAME and the linked data capabilities of Alma.

Speakers:

• Laura Akerman, Co-Coordinator, IGELU-ELUNA Linked Open Data Working Group; Discovery Systems and Metadata Librarian, Emory University
• Paul Frank, Coordinator, NACO and SACO Programs, Library of Congress
• Jodi Williamschen, Senior Technical Metadata Standards Specialist, Library of Congress

Registration: Please register separately for each session. To register for session 1, please click here. To register for session 3, please click here. Registration for this session closes on Monday, February 11, at 5:00pm.

If you have specific questions about linked data please send them to the CARLI Support email address in advance of the webinar and our speakers will do their best to answer them.

Special Collections Librarian - School of the Art Institute of Chicago

Tuesday, January 15, 2019 - 1:23pm

Provides direction and oversight for SAIC’s Flaxman Library Special Collections, including, but not limited to, the Joan Flasch Artists’ Book Collection, Randolph Street Gallery, and other archival collections. Advises, coordinates, and collaborates with colleagues throughout the library, the campus, and the broader art community to optimize and promote teaching, learning, and research activities. Represents Flaxman Library in dealings with external art, library, and special collections communities. Assists with preservation and fund-raising efforts. Contributes to the development and management of library online systems appropriate to library special collections. Assists in securing relevant statistical data and reports. Monitors all expenditures related to Library Special Collections.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Directs the library’s efforts in all areas of Special Collections, including research, reference, instruction, access, and preservation.
• Develops, directs, and assesses the work of the Flaxman Library
• Special Collections team. Responsible for the success of the workgroup in meeting library goals.
• Plays an essential role in advising, coordinating, and collaborating with colleagues throughout the library and the campus to optimize and promote the use of the archives and special collections for teaching, learning, and research activities. Also engages the broader arts community to enrich opportunities for our students and faculty.
• Carries out duties within the context of the educational mission, goals, and core values of the School in order to plan, deliver, and
• evaluate library programs and activities that will:
  • proactively engage the School’s agenda for student success;
  • promote best practices for a student-centered library;
  • encourage responsive library outreach to the campus community as a whole as well as to specific user groups;
  • facilitate communication and collaboration among faculty, staff, and students to effectively address campus needs and issues regarding teaching,
  • learning, and research;
  • include regular cycles of assessment and, as necessary, revision.
• Areas of performance and/or oversight include (but are not limited to):
  • comprehensive management and stewardship of the archives and special collections at the Flaxman Library;
  • course-integrated, web-based, and other approaches to integration of archives and special collections in teaching, learning, and research
  • activities at SAIC;
  • promotion and publicizing of these collections for scholarly uses in keeping with the mission of the School, including outreach to and
  • communication with local, national, and international arts communities;
  • research consultations and reference services for the library and special collections;
  • collaborations with colleagues to optimize the user’s experience of special collections facilities, access policies, collections, and other
  • services;
  • knowledge of traditional and emerging technologies and best practices relevant to the assigned areas of responsibility.
• Maintains a high public profile and current awareness of developments in contemporary art as relevant to the Library’s archives and
• special collections.
• Maintains strong working relationships with colleagues at other specialized resource centers within and outside of the Art Institute.
• Represents the Flaxman Library Special Collections in the external art, library, and special collections communities.
• Hires, trains, supervises, and evaluates the Special Collections Manager and the Media Preservation and Digitization Librarian.
• Plays an essential role in library-wide planning, policies, and
• assessment.
• Serves as library liaison to one or more curricular department or
• program at SAIC.
• Serves on internal and external committees or projects as assigned.
• Other duties may be assigned by the Dean of the Library + Special Collections at SAIC.

QUALIFICATIONS AND SKILLS

Required:

• Commitment to the educational mission of the School and respect for all members of the campus community;
• Master’s degree in Library or Information Science or related field
• Four or more years of professional experience in archives and special collections, including at least one year of supervisory experience;
• Deep and demonstrable knowledge of contemporary art practices based in artists’ books, archives, exhibitions, and/or publishing;
• Demonstrable knowledge of current issues and best practices for archives and special collections including conservation and preservation;
• Knowledge of current library systems and technologies utilized in the assigned areas of responsibility;
• Proficiency using standard office software, web services, and networked environments;
• Ability to work effectively as a team leader, as well as a team member.

Preferred:

• Significant and progressively responsible experience in a similar position at an academic library, especially at an independent, non-profit
• college of art and design;
• Experience collaborating on digital library projects;
• Degree(s) and/or work experience in an art or design related field;
• Understanding of instructional methods and measures used by libraries;
• Teaching, curating, and/or publishing experience.

REPORTS TO: Dean of the Library + Special Collections
SUPERVISES: Special Collections Manager and Media Preservation and Digitization Librarian

For more information, please see the School of the Art Institute web site. Closes on March 8, 2019.

Library Specialist - University of Illinois at Chicago Library of the Health Sciences

Monday, January 14, 2019 - 8:51am

The University of Illinois at Chicago is seeking a part-time Library Assistant to work at the Library of the Health Sciences at the Peoria campus. The Library Assistant will work 25 hours weekly, which includes 2-3 evening shifts. The Library Assistant is an active team member of the Library of the Health Sciences-Peoria, responsible for contributing to Access Services (Circulation) and Interlibrary Loan and Document Delivery.  The Library Assistant provides frontline customer services to students, staff, and faculty of the Colleges of Medicine and Nursing, to UIC affiliated users, and to members of the general public.  The Library Assistant work hours includes two or three evening shifts per week.

Essential Functions

• Circulation 
• Assists patrons in person and on the phone.
• Answers circulation and ready reference questions. Refers to others if needed.  
• Uses the automated circulation system to check in and check out materials.
• Uses daily reports to monitor and route overdue notices.
• Collects and reports on library usage data for the department.
• Handles daily mail collection and distribution.

Interlibrary Loan (ILL) and Document Delivery 

• Receives and processes ILL and ILDS requests, including verifying requests using online database(s) and print resources.
• Sends materials in shipments and processes return shipments.
• Compiles statistics on ILL and document delivery activities.

General Facilities 

• Plans and assists with various special library events.
• Maintains the physical order of the library collections and ensures equipment (printers, copiers) is available for use by patrons.

Performs other related duties and participates in special projects as assigned.

Minimum Qualifications

• High school graduation or equivalent.
• Any combination totaling 1 year (12 months) from the following categories:
  • (a)work experience in a library or equivalent setting or general clerical or office/clerical related customer service experience. 
  • (b)college course work in any field as measured by the following conversion table or its proportional equivalent.
    • 30 semester hours equals six months
    • 60 semester hours or an Associate’s degree equals one year

Additional Qualifications

• knowledge, skills, and abilities required in the lower levels of this series
• applied knowledge of institutional policies and procedures
• applied knowledge of pertinent functional practices and procedures
• skill in communicating effectively with and working well with a diverse staff and user population
• skill in performing effective customer service
• skill in maintaining various paper and electronic files and records
• skill in working accurately with detailed information
• skill in effectively operating technical equipment used in a library
• skill in using pertinent computer applications and performing accurate computer keyboarding
• ability to train and supervise and to supervise the activities of other staff or student workers
• ability to exercise appropriate judgment in decision making 
• ability to work with minimal supervision

The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer.  Minorities, women, veterans and individuals with disabilities are encouraged to apply.

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.

To Apply

To apply, e-mail sdoerr@uic.edu for application instructions; Deadline 1/21/19. A civil service exam for Library Assistant will be scheduled at the Peoria campus for candidates who meet the minimum qualifications.