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Assistant Visiting Professor, Assessment Librarian - Southern Illinois University Edwardsville

Tuesday, February 13, 2018 - 3:00pm

 
Southern Illinois University Edwardsville, Library and Information Services invites applications from dynamic, proactive, and service-oriented candidates for the position of Assessment Librarian. 
 
This is a temporary position and is available immediately.  The appointment will last for a period of twelve months.  In the future, the position may become a tenure-track position, at that point, a national search will be conducted.

Reporting to the Interim Dean of Library and Information Services (LIS), the Assessment Librarian in collaboration with subject librarians develops a comprehensive information literacy plan from freshman to senior levels.  In this role it is essential that the candidate promote a culture of assessment that allows the department to document its value and impact to the University and make evidence based decisions. 

The Library is transitioning to a team-based approach integrating technology through all aspects of the delivery of library services.  As a team member, the successful candidate will engage faculty, staff and students by exploring innovative technologies for practical application to enhance services within the Research Commons. This individual will participate in the library’s current instructional program. In a team environment, the selected candidate will participate in the delivery of educational programs that support and promote the use of new technology. 

The Assessment Librarian also serves as part of a team providing research, reference and consultation services. 

Primary Responsibilities

  • Develops assessment recommendations for information literacy in collaboration with subject librarians 
  • Aligns LIS assessment planning and activities with university assessment practices and curricular needs
  • Identifies, evaluates, and applies technologies essential to excellent information literacy instruction
  • Participates in reference services

All LIS faculty and staff are responsible for working collaboratively to achieve University and LIS goals and objectives. 

Terms of Appointment

Full-time, 12-month term beginning Spring 2018 with possibility of renewal.

Salary

We welcome early career librarians. Competitive and determined by evaluating qualifications. Salary is dependent upon post-MLS experience and credentials. Excellent benefits program.

Minimum Qualifications

  • M.L.S. or equivalent degree in information science or informatics from an American Library Association-accredited library/information school
  • Demonstrated interest in qualitative and quantitative research methods, as well as their appropriate analytical counterparts.
  • Proven ability utilizing software for data organization and analysis (e.g., Excel, Access, SPSS, or NVivo).
  • Demonstrated interest in teaching, and designing web-based instructional materials (e.g., LibGuides, video tutorials, Zoom)
  • Monitor knowledge of emerging trends, best practices, and pedagogical principles in assessment and instructional design, including but not limited to the ACRL Framework for Information Literacy for Higher Education
  • Ability to work independently and as part of a team to solve problems
  • Proven interpersonal skills evidenced by the ability to work cooperatively and maintain effective working relationships with colleagues, faculty, students, and staff
  • Excellent oral and written communication skills

Preferred Qualifications

  • Prior experience or relevant graduate coursework in library assessment
  • Experience in an academic library
  • Ability to successfully initiate, track, and manage projects

Source of Funds

State

Application Process

To apply, submit a letter of application, curriculum vitae/resume, contact information for three professional references, and copies/scans of all transcripts to to:

Or by mail to:

Assessment Librarian Search Committee
Library and Information Services 
Southern Illinois University Edwardsville
Campus Box 1063
Edwardsville, Illinois  62026-1063 

Application Deadline 

For optimal consideration in a first pool of applicants, all application materials must be received by February 21, 2018. A second pool of applicants may be reviewed after this date if the position is not filled from the first pool of applicants.  The position will remain open until the position is filled. 
  
SIUE is a state university.  Benefits under state sponsored plans may not be available to holders of F1 or J1 visas. Applicants will be subject to a background check prior to an offer of employment. 

Southern Illinois University Edwardsville is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteran’s status. We encourage applications from women, minorities, protected veterans and people with disabilities.

The SIUE Annual Security and Fire Safety Report is available online.  The report contains campus safety and security information, crime statistics, fire safety policies, and fire statistics for the previous three calendar years.  This report is published in compliance with Federal law, titled the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” and the Higher Education Opportunity Act also known as the “Campus Fire Safety Right to Know.”  For those without computer access, a paper copy of the report may be obtained, with a 24-hour notice, from the Office of the Vice Chancellor for Administration, Rendleman Hall, Room 2228, 618-650-2536. 

Assistant Visiting Professor, First Year Engagement and Retention Librarian - Southern Illinois University Edwardsville

Tuesday, February 13, 2018 - 2:50pm

Southern Illinois University Edwardsville, Library and Information Services invites applications from dynamic, proactive, and service-oriented candidates for the position of First Year Engagement and Retention Librarian, Visiting Professor. 

This is a temporary position and is available immediately.  The appointment will last for a period of twelve months.  In the future, the position may become a tenure-track position, at that point, a national search will be conducted.

Reporting to the Interim Dean of Library and Information Services (LIS), the First Year Engagement and Retention Librarian has a focuses on student learning and success in the first year.  The successful candidate is passionate about the intersections of student learning, critical thinking and the library.

The First Year Engagement and Retention Librarian is a key member of the Instruction Team who serves as the primary representative on matters of undergraduate persistence and retention, with emphasis on first year students, first generation students, and student success.  This individual coordinates the Library’s participation in campus orientations, first year and writing courses and works collaboratively with LIS subject liaisons to actively shape the development of information literacy and research skills in first year disciplines.  Working in concert with the Outreach Services and Assessment Librarians, the incumbent engages the Library in campus-wide discussions about undergraduate student success. The successful candidate will also participate in the full range of reference and instruction services. 

Primary Responsibilities 

  • Coordinates a team of staff and graduate assistants who provide primary instruction for first year seminars and writing classes 
  • Assists in managing the instruction calendar
  • Develops and participates in teaching research and information literacy skills to lower undergraduate students 
  • Delivers library programs and services that target and improve first-year student retention and student success including campus orientations activities
  • Offers training for the library (and others) interested in developing innovative and effective methods for teaching and engaging with first-year students  
  • Working in consultation with the Visiting Assessment Librarian, assists with assessment, outreach, marketing, and online learning initiatives
  • Provides reference assistance
  • Schedule may include evenings and weekends 

All LIS faculty and staff are responsible for working collaboratively to achieve University and LIS goals and objectives.

Terms of Appointment

Full-time, 12-month term beginning Spring 2018 with possibility of renewal.

Salary

We welcome early career librarians. Competitive and determined by evaluating qualifications. Salary is dependent upon post-MLS experience and credentials. Excellent benefits program.

Minimum Qualifications

  • M.L.S. or equivalent degree in information science from an American Library Association-accredited library/information school.
  • Bachelor’s degree from a regionally accredited university
  • Mentor and teach evaluative, critical thinking and information-seeking skills to first-year students. 
  • Strong capacity for working enthusiastically, flexibly, and creatively in a student-centered environment. 
  • Ability to engage with students inside and outside of the Libraries. 
  • Current knowledge of the application of technology to the design and delivery of research services and instruction. 
  • Demonstrated ability to work independently and collaboratively 
  • Excellent interpersonal skills as well as verbal and written communication skills.

Preferred Qualifications

  • Demonstrated work experience in an academic library.
  • Degree in Education or related field. 
  • Knowledge of information literacy theory and practice, various teaching methodologies, and learning styles, especially active learning and the development and assessment of student learning outcomes. 
  • Knowledge of emerging technologies and their applications in academic libraries. 
  • Creativity and experience designing instructional and informational materials, both in print and online. 
  • Experience with outreach and marketing services to students and faculty.
  • Experience with needs assessment and program development and the ability to provide leadership in project management. 
  • Familiarity with Blackboard course management software.

Source of Funds

State

Application Process

To apply, submit a letter of application, curriculum vitae/resume, contact information for three professional references, and copies/scans of all transcripts to to:

Or by mail to:

First Year Engagement and Retention Librarian  
Library and Information Services 
Southern Illinois University Edwardsville
Campus Box 1063
Edwardsville, Illinois  62026-1063 

Application Deadline 

For optimal consideration in a first pool of applicants, all application materials must be received by February 21, 2018. A second pool of applicants may be reviewed after this date if the position is not filled from the first pool of applicants.  The position will remain open until the position is filled. 
  
SIUE is a state university.  Benefits under state sponsored plans may not be available to holders of F1 or J1 visas. Applicants will be subject to a background check prior to an offer of employment. 

Southern Illinois University Edwardsville is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteran’s status. We encourage applications from women, minorities, protected veterans and people with disabilities.

The SIUE Annual Security and Fire Safety Report is available online.  The report contains campus safety and security information, crime statistics, fire safety policies, and fire statistics for the previous three calendar years.  This report is published in compliance with Federal law, titled the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” and the Higher Education Opportunity Act also known as the “Campus Fire Safety Right to Know.”  For those without computer access, a paper copy of the report may be obtained, with a 24-hour notice, from the Office of the Vice Chancellor for Administration, Rendleman Hall, Room 2228, 618-650-2536. 

Directors Session at Illinois Wesleyan University

Monday, February 12, 2018 - 9:29am

Directors Sessions with Anne Craig

Illinois Wesleyan University, Bloomington, IL

Driving directions. The meeting will be held in Room 214 in the Ames Library. There is free visitor parking available in the lot located at the NE corner of Empire Street and Park Street as well on on-street parking. Ames Library is directly across the street from that parking lot.

To register, please click on the "Register" tab above. The registration deadline is Monday, April 9th.

These “listening sessions” will be informal 90 minute-2 hour sessions. The sessions will offer library directors an opportunity to talk about their library’s challenges and successes. Although the gathering is intended to be very informal, here are some questions that might help frame the day:

  • What are the issues in your library that are keeping you awake at night?
  • Are there one or two specific things that CARLI can do to help address those challenges?
  • Are there opportunities for collaboration that we should be pursuing?
  • Are there opportunities that you see that you can’t take advantage of that maybe CARLI could help you with or leverage for you?
  • Are there best practices that exemplify collaboration and partnership through CARLI that we could share with the rest of the consortium?
  • Is there a program/service that you are conducting that could be leveraged at scale for the rest of the consortium?

Sessions will also be held at Northern Illinois University on March 21 and Rush University on April 24.

If you have any questions about this program, please contact the CARLI Office.

Directors Session at Rush University

Monday, February 12, 2018 - 9:28am

Directors Sessions with Anne Craig

Rush University, Chicago, IL

Driving directions

To register, please click on the "Register" tab above. The registration deadline is Friday, April 20.

These “listening sessions” will be informal 90 minute-2 hour sessions. The sessions will offer library directors an opportunity to talk about their library’s challenges and successes. Although the gathering is intended to be very informal, here are some questions that might help frame the day:

  • What are the issues in your library that are keeping you awake at night?
  • Are there one or two specific things that CARLI can do to help address those challenges?
  • Are there opportunities for collaboration that we should be pursuing?
  • Are there opportunities that you see that you can’t take advantage of that maybe CARLI could help you with or leverage for you?
  • Are there best practices that exemplify collaboration and partnership through CARLI that we could share with the rest of the consortium?
  • Is there a program/service that you are conducting that could be leveraged at scale for the rest of the consortium?

Sessions will also be held at Northern Illinois University on March 21 and Illinois Wesleyan University on April 11.

If you have any questions about this program, please contact the CARLI Office.

Directors Session at Northern Illinois University

Monday, February 12, 2018 - 9:06am

Directors Sessions with Anne Craig

Northern Illinois University, DeKalb, IL

Driving directions

To register, please click on the "Register" tab above. The registration deadline is Monday, March 19.

These “listening sessions” will be informal 90 minute-2 hour sessions. The sessions will offer library directors an opportunity to talk about their library’s challenges and successes. Although the gathering is intended to be very informal, here are some questions that might help frame the day:

  • What are the issues in your library that are keeping you awake at night?
  • Are there one or two specific things that CARLI can do to help address those challenges?
  • Are there opportunities for collaboration that we should be pursuing?
  • Are there opportunities that you see that you can’t take advantage of that maybe CARLI could help you with or leverage for you?
  • Are there best practices that exemplify collaboration and partnership through CARLI that we could share with the rest of the consortium?
  • Is there a program/service that you are conducting that could be leveraged at scale for the rest of the consortium?

Sessions will also be held at the Illinois Wesleyan University on April 11 and Rush University on April 24.

If you have any questions about this program, please contact the CARLI Office.

Administrative Assistant 1, Library - Lewis University

Friday, February 9, 2018 - 8:53am

The Library at Lewis University invites applications for an Administrative Assistant to coordinate and perform responsible clerical and secretarial duties in the University Library.  

Lewis University, sponsored by the De La Salle Christian Brothers, is a vigorous and growing institution located 25 miles SW of Chicago. Lewis University provides students a liberal arts-based and career-focused education, engaging students in the exploration and creation of academic, professional and personal opportunities in a supportive community. As a Catholic university in the Lasallian tradition, our approach is values-based and ethically-focused.  For additional information see our website.  

Responsibilities:

  • Provide daily secretarial/clerical coordination of the Circulation functions of the library and equipment as required.
  • Open and/or close library as needed.
  • Provide operations support as needed.
  • Coordinating with the Evening Circulation Secretary I, process I-Share/ILL requests.
  • Serve as a customer service representative of the library during the day, and act as the first point of contact to meet, greet and provide assistance to students, faculty/staff and the public regarding the Circulation operations of the library.
  • Answer telephone and email inquiries giving prompt and accurate information to students, faculty/staff and the public in a professional and courteous manner ensuring account confidentiality.
  • Coordinating process for recommendations for hiring, training, supervising, assigning and evaluating work tasks of the student workers.
  • Create schedule and process payroll for student workers.
  • Assist technical services staff with basic integrated library system (ILS) item and patron record maintenance duties, including processing and distribution/removal of physical materials, etc.
  • Be proactive in keeping current with the ILS and future upgrades to the system.
  • Assist in maintaining and enforcing library documentation regarding workflow, policies and procedures.
  • Manage and be responsible for the daily operations of the Fly-By Video Store including but not limited to the setting of policy and procedures for eligibility for membership, the choosing and purchasing of new or replacement videos and supplies, assessing fines and penalties in accordance with the Business Office accounts, and supervising staff members and students in Video Store transactions.
  • Responsible for providing statistics for the business function of video rentals.
  • Assist in special projects and/or activities.

Minimum Qualifications:

High school diploma. Computer knowledge, experience and a high level of proficiency in the most current version of Microsoft Windows and MSOffice and other campus (Banner, PeopleAdmin, etc.) software applications. Some experience working with an integrated library system (e.g., Voyager, etc.) and other cloud based applications used by the library. Excellent customer service skills with a strong emphasis on oral and written communication skills. Strong organizational skills, detail oriented and the ability to work as a self-starter is strongly desired. Must be able to operate typical library equipment including pushing carts of books, etc.

Preferred Qualifications: 

Prior library experience and information literate/knowledgeable of library functions and research techniques. Some college level course work or Library Technical Assistant certification.

Application Process:

For a full description and to be considered for this position visit Lewis University's jobs page.

Inspired by the University’s Mission values of Wisdom, Knowledge, Justice, Fidelity and Association, the Lewis Community declares that Lewis is a Sanctified Zone where people are committed to working to end racism, bias and prejudice by valuing diversity in a safe and nurturing environment.
 
Lewis University, sponsored by the De La Salle Christian Brothers, is an equal opportunity employer, and is committed to diversity.  Applicants of a diverse background are highly encouraged to apply, however applications will only be accepted from individuals currently authorized to work on a full-time basis in the United States.

Technical Services Assistant - Lewis University

Thursday, February 8, 2018 - 3:06pm

The Lewis University Library invites applications for a Technical Services Assistant to participate in technical services, digitization and resource sharing functions of the Library.

Lewis University, sponsored by the De La Salle Christian Brothers, is a vigorous and growing institution located 25 miles SW of Chicago. Lewis University provides students a liberal arts-based and career-focused education, engaging students in the exploration and creation of academic, professional and personal opportunities in a supportive community. As a Catholic university in the Lasallian tradition, our approach is values-based and ethically-focused.  For additional information see our website.  

Primary Responsibilities

Support and promote the Library Vision, offering diverse and dynamic resources and collections to its learning community in the spirit of academic inquiry and civic engagement.

CATALOGING

  • Identify and download bibliographic records for the local catalog using automated systems and current cataloging standards and protocols 
  • Perform copy/adaptive cataloging for library materials in all formats, including both print and electronic resources 
  • Update the catalog to reflect changes in the collection 
  • Assist with catalog record cleanup 
  • Prepare new materials for circulation
  • Perform basic repair of library materials 
  • Receive and process periodicals, initiate claims for undelivered materials and maintain serials collection 
  • Develop and maintain updated records and data necessary for audits and reports

DIGITIZATION 

  • Scan a variety of documents using established procedures 
  • Ensure proper handling of historical documents 
  • Use established metadata procedures to catalogue scanned documents 
  • Keep abreast of current trends, new developments, and best practices in areas of responsibility 

Minimum Qualifications:  Bachelor’s degree or equivalent combination of education and experience. Working knowledge of Library of Congress classification, MARC formats and OCLC cataloging interface. Demonstrated proficiency in commonly used library and office software applications, such as Voyager integrated library system and Microsoft Office. Familiarity with metadata formats, such as Dublin Core. Excellent oral and written communication skills. Strong organizational skills, with ability to see projects through to completion. Ability to perform multiple tasks and cooperate in a flexible team environment.

Preferred Qualifications: Prior library experience in an academic library. Experience with technical service functions, including automated library systems.

Application Instructions:  For a full description and to be considered for this position visit Lewis University's jobs page

Inspired by the University’s Mission values of Wisdom, Knowledge, Justice, Fidelity and Association, the Lewis Community declares that Lewis is a Sanctified Zone where people are committed to working to end racism, bias and prejudice by valuing diversity in a safe and nurturing environment.

Lewis University, sponsored by the De La Salle Christian Brothers, is an equal opportunity employer, and is committed to diversity.  Applicants of a diverse background are highly encouraged to apply, however applications will only be accepted from individuals currently authorized to work on a full-time basis in the United States.

Digitization Manager - University of Chicago

Thursday, February 8, 2018 - 2:21pm

Under the Direction of the Head of Digitization, and in collaboration with other Library Units, the Digitization Manager oversees and directs the operations of the Preservation Department’s Digitization Unit to create digital collections that preserve and enhance access to the University of Chicago Library collections.

The Digitization Manager is responsible for all daily lab operations, workflows and activities to convert a wide range of paper-based and media collections to digital formats from general and special collections; oversees production for concurrent projects, providing quality assurance for all operations, and ensuring standards and best practices are followed; and plays a key role, working with the Head of Digitization, in developing procedures, designing new workflows, and identifying and testing tools and software to increase the Unit’s capabilities to address current and new needs.

Responsibilities

Performs the daily operations of the Digitization Unit: (50%):

  • Plans and directs the work of multiple in-house and vendor projects and activities to meet departmental and Library goals and priorities
  • Hires, trains, and supervises full-time, student, grant staff, and interns on all activities of materials preparation, image capture, creation and management of master and derivative files, and quality control
  • Ensures that digital conversion of paper-based and media materials is accomplished following established standards for creation of digital preservation masters and local guidelines for ingest into preservation repositories and interface systems
  • Develops project timelines and ensures annual production goals are met
  • Monitors, evaluates and improves workflows and procedures for production efficiency and quality
  • Develops and implements a quality assurance program for all Unit operations
  • Creates training materials; provides and maintains technical and procedural documentation
  • Performs and maintains workflows to share files with external repositories that support expanded access to users

Technical Development & Support: (30%):

  • Provides basic technical support for the Unit’s imaging and processing equipment and software
  • Identifies, tests and recommends useful commercial and open source software for image capture and file processing; implements new hardware and software into production workflows
  • Develops methods and procedures, and works with digital library partners and developers to automate and improve activities and production workflows
  • Incorporates databases, scripts and image processing utilities to enhance workflows
  • Keeps abreast of digital initiatives, emerging standards, projects and activities on a regional, national and international level

Planning and Collaboration (20%):

  • Plans and meets annual goals of the Digitization Unit
  • Monitors and documents use of resources, compiles cost and production data and analyzes statistics for annual reports, budgets and planning purposes
  • Compiles digital requirements, and provides cost and production estimates for specialty orders, new projects, and workflows for new services
  • Collaborates with other departments and staff that support the complete life cycle for digital collections
  • Collaborates with Preservation Department supervisors on preservation treatment actions for materials in digitization workflows
  • Participates as a member of the Library’s Digital Collections Working Group

Other Duties As Assigned.

Qualifications

Competencies:

  • Demonstrated ability to work with a wide range of digital library and metadata standards and best practices for creating digital objects from a variety of original formats, required
  • Thorough knowledge of national standards and best practices for creating digital objects from a variety of paper-based original formats, required
  • Strong organizational skills, including the ability to establish priorities and achieve goals, required
  • Well-developed skill in organization and planning; analytical thinking and problem-solving demonstrated through work experience, required
  • Ability to plan and direct project workflows in a complex production setting and meet timelines, required
  • Ability to adapt to change, analyze and assess problems; take initiative to find creative solutions, required
  • Excellent written, oral and interpersonal communication skills, required
  • Demonstrated skill working independently and collaboratively in a complex environment, required
  • Sensitivity to the handling issues of a wide variety of general and special collections library materials, required
  • Ability to lift large and heavy books, required
  • Knowledge of preservation issues in cultural institutions, preferred

Education:

Bachelor’s Degree, required

Experience:

  • Demonstrated experience managing a process from design to completion, required
  • Demonstrated supervisory experience directing technical staff, required
  • Experience writing technical documentation, required
  • Experience managing digital projects in an academic library, museum or commercial imaging environment, preferred
  • Experience with digital preservation and curation practices and principles, preferred
  • Experience using Microsoft Access to pull data from other databases and manipulate it, preferred

Technical Knowledge and Skills:

  • Demonstrated expertise and technical knowledge in the creation and management of digital information including image capture, quality control, scanning hardware and software, digital file formats, and compression schemes, required
  • Demonstrated competence in computer skills including Windows operating systems, Microsoft Office, Adobe Photoshop and other digital imaging software, including those that operate in a command line environment, required
  • Knowledge of color calibration and color management systems, preferred
  • Knowledge of standards and practices for conversion of media collections, preferred
  • Knowledge of digital preservation metadata standards and descriptive metadata standards, preferred
  • Knowledge of a scripting language, such as Python, preferred

Working Conditions and Physical Requirements:

  • Office environment
  • Ability to handle rare and fragile materials of various sizes and formats in a safe and sensitive manner
  • Ability to bend, crouch, or stoop
  • Ability to lift and move up to 50lbs
  • Ability to tolerate moderate levels of dust and odor
  • Ability to hear, including making fine discriminations in sound
  • Ability to see, including color, depth perception, or clarity; must be able to visually focus on print and electronic material for long periods
  • Ability to feel, including perceiving size, shape, temperature, or texture
  • Effective audio-visual discrimination and perception
  • Ability to sit for 4 hours or more
  • Ability to use computers extensively for 4 hours or more
  • Ability to operate equipment necessary to perform job
  • Ability to Use Standard Work Station Equipment
  • Ability to Use Standard Office Equipment

Review of Applications will begin March 5, 2018.  Screening of applications will continue until the search is closed.

To Apply

To apply for this position, external candidates must submit an application and any other required materials through https://uchicago.wd5.myworkdayjobs.com/External. Internal candidates must apply by logging into Workday <http://workday.uchicago.edu/> and selecting the Career worklet; for more information, please see How to Apply for a UChicago Job (Current Employee) QRG <https://workday.uchicago.edu/sites/workday.uchicago.edu/files/uploads/EQRG_Apply%20for%20UChicago%20Job%20in%20Workday%20final%20v2.pdf>. Resumes sent via mail, fax, or email will not be considered. For more information, please see https://www.uchicago.edu/jobs/.

The University of Chicago is an Affirmative Action/Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should contact University Shared Services through the Applicant
Inquiry Form
 or call 773-702-5800.

Requisition Number: JR00493
Division / Dept. / Unit:  Preservation/Digitization
Reports to: Head of Digitization
Work Schedule: 37.5 hours per week; Monday - Friday, 8:30 a.m. - 5:00 p.m.

Supervisor, Library Orders - University of Chicago

Thursday, February 8, 2018 - 2:11pm

Reporting to the Head of Acquisitions Services and working closely with supervisors in the Serials Management, Payments, and Receiving & Rapid Cataloging units, the Supervisor, Library Orders is responsible for hiring, training, and managing four (4) FTE clerical employees and two (2) FTE student employees within the Monographic Orders department at the University of Chicago Library. This position oversees various processing functions to ensure that orders are placed in a timely manner using the Library’s online systems.

Responsibilities

People and Process Management (40%):

  • Responsible for all management duties, including hiring, training, and performance management for four (4) FTE clerical employees and two (2) FTE student employees.
  • Direct, distribute, and oversee work of the unit, including the following functions:
  • Pre-order searching and post-order deduplication in the Library’s online systems;
  • Placement of monographic orders by print purchases orders, email, online, and phone
  • Keying-in bibliographic and order records;
  • Searching and referring gifts;
  • Searching and ordering rare/special collections, high priority, and
  • Reserve materials;
  • Processing rush and patron-requested materials;
  • And managing data that supports efficient patron request operations; communicating with patrons on the status of their order requests.
  • Oversee record loads into the ordering and bibliographic databases, and process filters from incoming record loads into bibliographic database.
  • Manage receipt of shipments of approval plan materials and vendor online databases.
  • Responsible for quality control review and problem resolution for books-in-hand and order record input.
  • May perform any or all of the functions of the section in the unexpected absence of employees or in emergencies.

Problem Resolution (30%):

  • Print purchase orders; compile, review, and email order lists.
  • Identify and resolve non-routine order problems.
  • Regularly consult with the Head of Acquisitions Services, the Head of Collection Support, and/or selectors to resolve order-related problems.
  • Identify and refer problem invoices and receipts to the Payments unit.
  • Identify and refer monographic cataloging problems.
  • Oversee the regular claiming of unreceived materials, corresponding with vendors concerning problem orders, cancellations, claims, price adjustments, and other vendor reports.
  • With the Principal Orders Assistant, batch orders, assign funds, commit prices, assign bookplates, and research orders from the out-of-print and second-hand book market.

Operations Management and Oversight (30%):

  • Plan staffing, workflows, and distribution of incoming work to meet the goals of the section.
  • Ensure that documentation and procedures for the unit are thorough, current, accurate, and are proactively modified over time to address changes in workflows, technology, and increase efficiency.
  • Compile and distribute relevant statistics.
  • Maintain database for the section’s monthly statistics.
  • Provide information and advice to the Head of Acquisitions Services in matters concerning the unit.
  • Coordinate assigned operations with other sections in Acquisitions and
  • Attend meetings, training sessions, or other library functions, and participate actively in discussions related to long-term distribution of duties and workflows
  • Other duties as assigned.

Qualifications

Competencies:

  • Demonstrated ability to communicate clearly and concisely verbally and in writing required.
  • Demonstrated critical thinking and analytical skills required.
  • Demonstrated ability to effectively train and teach others required.
  • Excellent interpersonal skills and the ability to work as a team with the Head of Acquisitions Services, other Technical Services supervisors, and interact with clarity, tact and courtesy with Library staff, vendors, and others, required.
  • Demonstrated organizational skills and strong attention to detail and accuracy required.
  • Demonstrated ability to manage complex tasks, projects, and workflows required.
  • Demonstrated ability to multitask and handle frequent interruptions required.
  • Flexibility and adaptability in managing tasks to meet changes in procedures, processes, and technology required.
  • Demonstrated sound judgment and effective, independent problem-solving and decision-making skills required.

Education:

Bachelor's degree, or an equivalent combination of education and experience, required.

Experience:

  • At least two (2) years of related library experience and/or purchasing experience required.
  • Supervisory experience required.

Technical Skills and Knowledge:

  • Demonstrated knowledge of searching online databases required.
  • Demonstrated knowledge of word processing, spreadsheet, and database software required.
  • Reading knowledge of at least one (1) non-English, Western European language, preferably Romance or Germanic, required.
  • Detailed knowledge of world geography, including major cities, required.
  • Knowledge of the book trade, both current and second hand, preferred.
  • Reading knowledge of Slavic, Hebrew, and/or Arabic languages preferred.
  • Knowledge of acquisitions and technical services processing procedures preferred.
  • Knowledge of descriptive cataloging rules preferred.

Working Conditions and Physical Requirements:

  • Office environment.
  • Ability to push/pull loaded book carts.
  • Ability to carry or lift loads of up to 25 lbs.
  • Ability to see, including color, depth perception, or clarity; must be able to visually focus on print and electronic material for long periods.
  • Ability to sit for 4 hours or more.
  • Ability to use computers extensively for 4 hours or more.
  • Ability to make repetitive wrist, hand, or finger movements.
  • Ability to operate equipment necessary to perform job.
  • Effective audio-visual discrimination and perception.
  • Ability to Use Standard Work Station Equipment.
  • Ability to Use Standard Office Equipment.

To Apply

To apply for this position, external candidates must submit an application and any other required materials through https://uchicago.wd5.myworkdayjobs.com/External. Internal candidates must apply by logging into Workday <http://workday.uchicago.edu/> and selecting the Career worklet; for more information, please see How to Apply for a UChicago Job (Current Employee) QRG <https://workday.uchicago.edu/sites/workday.uchicago.edu/files/uploads/EQRG_Apply%20for%20UChicago%20Job%20in%20Workday%20final%20v2.pdf>.

Resumes sent via mail, fax, or email will not be considered. For more information, please see https://www.uchicago.edu/jobs/.

The University of Chicago is an Affirmative Action/Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination

Job seekers in need of a reasonable accommodation to complete the application process should contact University Shared Services through the Applicant Inquiry Form or call 773-702-5800.

Requisition Number: JR00491
Division / Dept. / Unit:  Collections and Access / Technical Services /
Acquisitions Services
Reports to: Head of Acquisitions Services
Work Schedule: 37.5 hours per week; Monday - Friday, 8:30 a.m. - 5:00 p.m.

Faculty Experiences on Teaching with OER

Wednesday, February 7, 2018 - 2:14pm

The Louisiana Library Network (LOUIS) and CARLI have joined together to bring an exciting webinar on open educational resources (OER) to you during Open Education Week 2018. 

The webinar will feature special guest speaker Lisa Petrides from the Institute for the Study of Knowledge Management in Education (ISKME) as the moderator. The panelists include Esteban D. Araya (Western Illinois University), Kelly Black (College of Lake County), Francesca Mellieon-Williams (Southern University), and Mollye Russel (Baton Rouge Community College).

It's perfect for administrators, faculty, and staff interested in learning more about how open education resources can be incorporated into their courses.

Register with LOUIS.

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