Definitions and Related Documentation for commonly used terms in I-Share
Related product I-Share

Definitions and Related Documentation for commonly used terms in I-Share

Communities of user experiences often have their own language/jargon. The table below contains terms commonly used by CARLI member libraries and office staff, often including links to further documentation.

Please don't hesitate to contact with any questions, comments, or suggested terminology.

updated 2/13/2018


Term Definitions with additional documentation for follow-up
I-Share The name used to define the members of the CARLI-supported integrated library system and online public catalog for a subset of CARLI member libraries.
I-Share Overview
Universal Borrowing "Universal Borrowing" is the Voyager module/functionality that supports interlibrary resource sharing between I-Share member libraries.
UB Abbreviation for "Universal Borrowing".
UB holding library The I-Share member library who owns the material.
Voyager The brand name of the integrated library system software managed by CARLI for the I-Share member libraries.
Ex Libris The vendor for the Voyager integrated library system.
MarcEdit, Marc Edit [sic] Developed by Terry Reese (head of Digital Initiatives at the Ohio State University Libraries), MarcEdit is a software suite of tools that can be used to edit MARC records one at a time, or in groups.
MarcEdit Resources
Brief Title, Title Brief In Voyager Reporting, the BRIEF_TITLE is the contents of the 245 fields subfields a and b only. For comparison, the TITLE field contains the 245 abcfghknps up to 255 characters in length. Both the TITLE and TITLE_BRIEF fields are stored in the BIB_TEXT table.
Running & Creating Reports
Voyager Data Dictionary for Voyager 9.1.1
Linking number To be defined.
Circulation matrix, Circulation matrix entries, matrix entries, matrices Voyager uses the circulation matrix entries (established in Voyager System Administration) to determine the permissions that a patron belonging to a patron group is granted with items of a particular item type.
Part 3: Circulation and Universal Borrowing -Updated for V9.1.1, pages 49-63

ILLINET

 ILLINET is the acronym for the Illinois Library and Information Network (ILLINET). It is a statewide resource sharing alliance of all academic, public, school, and special libraries that are full members of a multi-type regional library system.
Information for ILLINET Libraries who wish to borrow materials from I-Share
Background information describing ILLINET Libraries
UBLong, "UB Long", "ub long" The standard I-Share patron group that faculty and administrators at one I-Share library map to at another I-Share library for borrowing permissions.

For an overview, from the Circulation & Universal Borrowing/Interlibrary Loan webpage, expand the "Circulation: Processes & Transactions" blind. Locate the "Overview of the I-Share (UB) Resource Sharing Environment: Background, Relationships, and Processes, 8-4-2016 webinar" and view beginning at the 8 minute mark, or beginning at slide 9.
UBReg, "UB Reg", "ub reg" The standard I-Share patron group that students and staff at one I-Share library map to at another I-Share library for borrowing permissions.

For an overview, from the Circulation & Universal Borrowing/Interlibrary Loan webpage, expand the "Circulation: Processes & Transactions" blind. Locate the "Overview of the I-Share (UB) Resource Sharing Environment: Background, Relationships, and Processes, 8-4-2016 webinar" and view beginning at the 8 minute mark, or beginning at slide 9.
UBIN, ubin The standard I-Share patron group that the ILLINET libraries map to at another I-Share library for borrowing permissions.

For an overview, from the Circulation & Universal Borrowing/Interlibrary Loan webpage, expand the "Circulation: Processes & Transactions" blind. Locate the "Overview of the I-Share (UB) Resource Sharing Environment: Background, Relationships, and Processes, 8-4-2016 webinar" and view beginning at the 8 minute mark, or beginning at slide 9.

See ILLINET
UBNonCirc, "UB Non-Circ", "UB NonCirc" The standard I-Share patron group that patrons without UB/I-Share borrowing privileges at one I-Share library map to at another I-Share library to prevent borrowing.

For an overview, from the Circulation & Universal Borrowing/Interlibrary Loan webpage, expand the "Circulation: Processes & Transactions" blind. Locate the "Overview of the I-Share (UB) Resource Sharing Environment: Background, Relationships, and Processes, 8-4-2016 webinar" and view beginning at the 8 minute mark, or beginning at slide 9.
Call Slip promotion, Callslip promotion [sic], call slip promote, callslip promote [sic], promote, call slip forwarding, callslip forwarding [sic]. Request Promotion is the process by which a call slip that is unfilled by the first library is sent along to other I-Share libraries to be possibly filled.

For a step-by-step walkthrough showing how promote works, from the Circulation & Universal Borrowing/Interlibrary Loan webpage, expand the "Circulation: Processes & Transactions" blind. Locate the "Overview of the I-Share (UB) Resource Sharing Environment: Background, Relationships, and Processes, 8-4-2016 webinar" and view beginning at the 52 minute mark, or beginning at slide 71.
On the Fly, "On the fly", on-the-fly

"On the Fly" is a method for adding records to your library's catalog using templates in the Voyager Circulation client, usually done as a part of Voyager Reserves workflows, but also for minimally cataloged materials such as headphones, supplies, equipment, calculators, etc. that circulate from the Circulation desk. Records may also be added on the fly as a part of the Acquisitions Purchase Order process.

Directions for adding items on-the-fly are available in the I-Share Best Practices: Reserves Setup and Workflow , "Part 3: Add Items to a Reserve List", with methods 4 & 5 on "Adding Items Not In Your Library’s Catalog."

CARLI has downloadable, customized templates to make entering bib/mfhd/item records on-the-fly in Voyager Circulation and Acquisitions easier,  “Voyager Bib Templates: Circbib.cfg & Acqbib.cfg”: https://www.carli.illinois.edu/products-services/i-share/circ/secure/VoyBibTemplates
Renewal Limit, "I-Share Renewal Limit", Number of Renewals

For I-Share patrons borrowing material from other I-Share libraries, the number of allowed renewals is determined by the consortial policies. Universal Borrowing Standardized Policy Chart 

  • Print materials can usually be renewed 3 times, for 28 days each renewal for the majority of I-Share patrons. Some I-Share patrons, such as faculty and administrators at an institution may be able to renew print materials for a maximum of 6 times.
  • Non-print materials, such as audio recordings and videos, are unable to be renewed.
  • Materials that may have an outstanding old or recall on the item may be unable to be renewed; patrons with account blocks or soon-coming patron record expiration dates may also be unable to renew.

Patrons should contact their home library for more information on their account and checked out items.
Library staff can contact CARLI support with any questions related to a patron's circulation transactions.