CARLI News March 27, 2024

Governance Board Nomination Deadline March 29!

CARLI is seeking nominations for candidates to fill seats on the CARLI Governance Board. The Board is the governing authority of the Consortium of Academic and Research Libraries in Illinois.
CARLI Governing Members will elect one Board member from each of three specified constituencies (public universities, community colleges, and private colleges and universities). Candidates receiving the most votes for each constituency will serve three-year terms, July 1, 2024, through June 30, 2027.
Only the director of a CARLI Governing Member institution is eligible to serve on the Board of Directors. The director is defined as the person who is operationally responsible for the staff, services, and budget of the library, with titles that include, but are not limited to, Director, Dean, Chair, or Head Librarian. 
Members of the CARLI community may nominate themselves or others (permission of the nominee is required when nominating others) by filling out the online nomination form.
All nominations will be reviewed, and a slate of candidates developed by the CARLI Nominating Committee comprising Stephanie Davis-Kahl (Illinois Wesleyan University), Dennis Krieb (Lewis and Clark Community College, and Pattie Piotrowski (University of Illinois Springfield). CARLI Board Chair Matt Ostercamp will serve as an ex officio member. Anne Craig (CARLI), and Margaret Chambers (CARLI) will coordinate the process. 
The nomination period will close at 5 p.m., Friday, March 29.
If you have any questions or if you have problems submitting a nomination, please email  with the subject line: Board Nominations.

Volunteer for a CARLI Committee

CARLI is seeking volunteers to serve on our advisory committees. The application period will end May 3 at 5:00 p.m. Terms on the new committees will begin July 1, 2024. Anyone at a CARLI member library is eligible for a CARLI committee.
You can review the list of committees, their rosters, and their charges on the committee directory or go directly to the form to apply for a committee appointment. If you are interested, read the full call for more information.

CARLI Scholarship: Apply by June 1

The CARLI Scholarship helps to grow the profession by providing financial assistance to current employees of CARLI Governing Member Libraries pursuing graduate studies leading to a Master's Degree in Library and Information Science at the University of Illinois Urbana-Champaign. Scholarships may be awarded for both on-campus and/or distance education programs. The scholarship amount for the 2024–2025 academic year (August 2024–May 2025) will be $1,000.

For information, or to apply, visit the CARLI Scholarship web page.

Give to the CARLI Scholarship Fund

We would like to thank our donors for their generous contributions to the scholarship fund. You can give to the scholarship fund online. The minimum donation is $5.00. We hope you will consider supporting future librarians and help CARLI grow the profession with a contribution.

Getting Started with WorldShare Record Manager

Join the Technical Services Committee on Thursday, April 18 at 2 p.m. for a gentle introduction to OCLC's WorldShare Record Manager. This informal, virtual, one-hour tutorial will demonstrate the basics of Record Manager setup and will introduce ways you can integrate Record Manager into your current cataloging workflows. There will be a Q&A at the end of the presentation.

OCLC offers pre-recorded training videos about Record Manager. We invite you to view these videos in advance of the CARLI session, but this is not required.

You can learn more about Record Manager on the OCLC website. To register, please use the "Register" tab at the top of this page. This session will be recorded.

CARLI Community Building: Sharing Strategies for Instruction

Come join colleagues from across Illinois to talk about library instruction! The CARLI Instruction Committee is pleased to announce our first “CARLI Community Building: Sharing Strategies for Instruction” event where you can meet other library workers, grab lunch, and talk about topics in library instruction. 

The event is being hosted in-person at Elgin Community College on April 25 from 10:30 a.m. to 2:30 pm.

Registration, which closes on April 10, is required and limited to 30 people. Lunch will be provided for all participants.

This event is free and open to library workers at all CARLI member institutions. 

CARLI New Directors Institute

Registration is now open for one of CARLI's most popular programs! The 2024 CARLI New Directors Institute (NDI) is being held in person on May 22 and 23 at the I Hotel in Champaign. 

The institute is designed to enhance the management and leadership skills of CARLI Governing Member library directors/interim directors who are new to their positions or those who feel new to their positions, but any director interested in the program is welcome to attend. 

CARLI will support the cost of the institute including lodging, meals, and programming. 

Please visit the registration page for details about this year’s event, including the agenda. Seats for the NDI are limited.

12th Annual CARLI Instruction Showcase

Please share this message with anyone in your institution who may be interested in participating.

Registration is now open for the CARLI 12th Annual Instruction Showcase, to be held virtually on Tuesday, June 18 from 9 a.m. to 3 p.m. Registration is required. 

Details on the day's program will be added to the event page as they become available.

WEST Shared Serials Storage 

CARLI is pleased to announce an agreement is now in place so that CARLI Members may choose to become a participant of the Western Regional Storage Trust (WEST) Shared Serials Storage. 

CARLI held a webinar with WEST Coordinator Alison Wohlers, California Digital Library, Manager Shared Print Programs on March 21. The recording of that session, which provided a detailed overview of WEST and WEST participation is now available. 

WEST participation is a three-year commitment with an increase of no more than 3% per year. The cost of participation is based upon a library's average total expenditure as reported in FY19-FY20-FY21 to NCES/IPEDS. To receive your institutional price please use the "Ask CARLI” button in CARLI Selection System. WEST is noted in the Selection System as "WEST (Western Regional Storage Trust) 25" (at the bottom of the list). 

Deadlines for participation: 

  • By May 10, 2024, CARLI Members must request pricing for WEST participation via the CARLI Selection System using the "ASK CARLI" feature.
  • By May 17, 2024, CARLI Members must finalize their selection of WEST participation in the CARLI Selection System. 

Visit our WEST information page if you would like to explore WEST more.  

E-Resources News

Selection System

The selection system is projected to be open for e-resources subscriptions from April 1 to May 10.

Currently the selection system is open for SaaS products including Open Athens, Alma Digital, and Leganto.

Vendor Negotiations

CARLI is currently in negotiations with Bloomsbury and InfoBase to keep offering their products. We do not anticipate major differences with the new contracts.

2023 Illinois Course Materials Survey Report

CARLI is pleased to share the "2023 Illinois Course Materials Survey: Student Perspective Report." This report reflects the course material experiences and preferences of 4,617 eligible students who participated in this Illinois course materials survey from 52 Illinois not-for-profit institutions of higher education. Learn the key findings from this survey in this statewide-aggregated report, as well as view our March 5, 2024, recorded webinar on the key findings where a panel of Illinois college students reflected on these results. Both the report and webinar are available on CARLI's webpage about the survey.

CARLI Registration Support for Creative Commons Certificate Program for Academic Librarians

CARLI is pleased to announce partial registration support for up to 8 employees at CARLI member institutions to participate in the Creative Commons Certificate Program.

Creative Commons (CC) licensing is a type of license commonly used with open educational resources. The course delves into the Creative Commons licenses and open practices. The 10-week certificate courses are presented as asynchronous, online training, with options for synchronous discussions. The Creative Commons Certificate Program syllabus includes modules on:

  • What is Creative Commons?
  • Copyright Law
  • Anatomy of a CC License
  • Using CC Licenses and CC-Licensed Work
  • Creative Commons for Librarian

The total cost of the program for a CARLI attendee after discounts and reimbursements is $225. All CARLI members qualify for the $200 reimbursement; however, CARLI financial support will be available on a first-come, first-served basis to the first 8 registrants. To qualify, members must register for a course that begins prior to June 30, 2024.

To register for the course and receive the MHEC discount:

  1. Email: Jennryn Wetzler 
  2. Navigate to the Course Registration and select "CC Certificate for Academic Librarians, June 2024" (course dates June 10 – August 18, 2024).
  3. When you get to the checkout page, enter the Promo Code received from Jennryn Wetzler (in Step 1) before completing your order.
  4. Pay for the course and keep a copy of your payment receipt.
  5. To receive CARLI's $200 reimbursement, email  for the additional documentation needed to request reimbursement.

In return for CARLI's financial contribution to your registration fee, we are asking that you provide CARLI with at least two of the resources you created during the certificate program so that all of CARLI may benefit from these projects. 


OER Community Chat

Please join the CARLI OER Committee for informal discussions this semester.

The OER Community Chats are intended as a space for Illinois libraries to have a conversation, to share their current experiences, and to learn from each other. They will not be recorded; however, discussion points will be shared after each session.

Please register if you would like to attend. Registration links are found on the CARLI Calendar.

Virtual Course: Understanding and Promoting Open Educational Resources

CARLI is pleased to offer a 3-week synchronous and asynchronous course on open educational resources. This course will be offered in both May and June. Attendees should plan to attend each live session for the month that they register.

Fridays: May 10, 17, and 24, 11 a.m. – 12:30 p.m. 
Mondays: June 10, 17, and 24, 11:30 a.m. – 1 p.m. 

This virtual course is designed to help the novice person learning about open educational resources to apply the information from this program to build their own local programs and workshops. The program is open to all CARLI members.

The virtual program will contain both synchronous (three live 90-minute Zoom sessions) and asynchronous (readings, videos, etc.) to be completed before each live session. The live sessions will include presentations, but the aim of the program planners is that these will incorporate a flipped classroom model to build community among participants as all share and discuss the topics.

Registration is available until the course is full. Course materials will be sent to registrants beginning the week prior to the first live session.

OER Continuing Education 

Did you know that CARLI shares continuing education opportunities on the CARLI website?

You will find information about upcoming CARLI OER programs, information about past programs and if available, links to recordings, and OER Programs from other institutions.

CARLI-OER Email List

CARLI has established an email list for CARLI members to discuss and learn more about Open Educational Resources. Any person from a CARLI institution may subscribe to the email list.

Professional Development Alliance Events

The following programs from the Professional Development Alliance are currently on the calendar. Programs are offered on a wide variety of subjects. Check out everything the alliance is making available to our libraries!

  • April 3: Scarcity or Thriving? 10 Surprising Signs that Your Workplace is an "Abundance Magnet"
  • April 3: Using the HR Lens: Making Your Interview Process Inclusive and Equitable for Your Organization
  • April 10: Simplify Techniques for Mastering Data Viz: A Fundamental Approach to Learning about Data and Visualization Software
  • April 10: Learning with LOUIS: Didn't You Learn that in High School? A Study of First Year College Students' Information Literacy Skills
  • April 11: Social Media Strategies to Boost Your Library's Reach & Impact
  • April 15: Page Turners: Promoting Leisure Reading in Academic Libraries
  • April 18: Past to the Future: The Intersections of Digitization, AI and the Digital Humanities
  • April 18: Elevating The Library Experience with Creative Programming
  • April 25: Mapping Opportunities: Leveraging Social Explorer for Library Outreach
  • April 26: How Trauma and Stress Impacts the Well-Being of BIPOC Library Workers
  • April 30: Poison in the Stacks? Ongoing Research on Heavy Metals in 19th Century Books
  • May 8: Mental Health in Library Settings Training Course
  • May 8: YA Romance Readers' Advisory: Curious About Crushes

To register, visit the CARLI Event Calendar. Recordings of past CARLI-sponsored PDA events are available on the Professional Development Alliance when permitted by the presenter. 
Are you interested in presenting on a topic for CARLI members and the Professional Development Alliance? Or would you like to moderate a follow up discussion for an upcoming program?  us to become more involved in CARLI's continuing education efforts!

Poison in the Stacks? Ongoing Research on Heavy Metals in 19th Century Books 
April 30, 1:00-2:30 p.m.

Recent research in the cultural heritage field has identified the presence of arsenic and other heavy metals in pigments used in 19th Century books. How does this impact libraries with older books in their collections? This webinar will provide a brief introduction to this area of research and how it became a hot topic in the conservation field, and an overview of projects currently underway at three Illinois universities. Staff from Northwestern University, University of Chicago, and University of Illinois Urbana-Champaign will discuss their ongoing research, as well as access and handling policies for 19th C. materials, at their respective institutions. We will also provide information to help smaller institutions decide how they may want to approach potentially toxic heavy metals in their own collections.

Mental Health in Library Settings Training Course
May 8, 1:00-2:00 p.m. 

Tom Miebach and Justin York will provide a basic overview of common mental health situations that may arise in library settings, with the goal of emphasizing an empathic understanding for the patrons experiencing these mental health challenges. The webinar will discuss strategies for crisis management including de-escalation and effective communication skills to use with patrons in distress. Lastly, this webinar will describe strategies library professionals may use to avoid compassion fatigue and burn-out. Attendees who would like more training in these areas after this webinar are encouraged to check out the full training course created by the University of Illinois School of Social Work.

Preservation Tip

Collections Specific Salvage

Bradley Wiles, Department Head, Special Collections and Archives, Northern Illinois University
Bonnie Parr, Historical Documents Conservator, Abraham Lincoln Presidential Museum and Library

Outside of normal wear and tear through regular usage, water damage is probably the most common preservation and conservation issue facing library materials. It is especially problematic for rare, valuable, and irreplaceable special collections and archives, which tend to reside in closed spaces where leaks, spills, and excessive humidity can go unnoticed and untreated for long periods of time. What's most troubling is that water damage usually is not related to natural disasters or human error, but rather the inherent problems with plumbing, drainage, and climate control systems that fail unexpectedly, often in combination with inadequate or aging storage facilities.

Given the likelihood of a water-based event, as well as the difficulty in predicting them, the best policy is to have an effective response plan to mitigate the damage. But that can be tricky because different materials require different mitigation methods when a water event strikes, and this may not be immediately clear to those responding.

To this end, Bonnie Parr, Historical Documents Conservator at the Abraham Lincoln Presidential Library and Museum, has created a resource that offers clear instruction on salvaging wet materials based on the type of object, whether books, documents, artifacts, or other collections affected by water damage. The initial triage and treatment are crucial to save what is salvageable, but it also helps address any lingering effects of water events like mold, infestation, and structural damage.

View more about the issues of water damage and detailed guidelines for salvaging wet materials in the full article

This article is a part of the CARLI Preservation Committee's FY24 Disaster Planning 101 blog series

Other Library News

State Library Annual Online Library System Certification 

The State Library's annual online certification process started January 2. Certification is required of all library system members (including all CARLI libraries) in order to qualify for continuing system services and grants programs from the Illinois State Library. The window for certification will close March 31, 2024. Certification is done online. 

Libraries are also required to complete the ILLINET ILL Traffic Survey, before completing certification. The ILLINET ILL Traffic Survey can be completed any time prior to the certification deadline, March 31.  

More information about certification is available at the State Library′s Annual Library Certification Web page. The page includes a link to the data and questions included in the certification form, a link to the online certification portal (accessible from January 2–March 31), a pre-recorded webinar that reviews the annual certification process, and a document outlining Library Data Entry Guidelines to use in completing the certification form.

IACRL OER Campus Kickstart: Award for Growing Illinois OER Programs for 2024

The Illinois Association of College & Research Libraries (IACRL) Awards Committee is opening applications for the OER Campus Kickstart: Award for Growing Illinois OER Programs. If you have been looking for a way of getting financial incentive to your faculty to take on OER projects, this is an opportunity for you. Apply using this form

This award provides funding for financial incentives to smaller college campuses and campuses with little or no support for OER programming to take some of their first steps. The intended outcome is collaboration between academic faculty and librarians to implement Open Educational Resources in their courses and help establish OER programs on their campus. Applications are due March 31st, 2024. For more information, please visit the program web page.

Please contact the Awards Committee Chair:  or the IACRL President:  with any questions.

NIU Libraries 2024 Regional History Conference

NIU Libraries Regional History Center will host the second annual Northern Illinois Regional History Conference on Saturday April 20, 2024, from 9:00 a.m. to 4:30 p.m. at the Barsema Alumni and Visitors Center on NIU's campus in DeKalb. The conference theme is "Transnational Communities and Global Influences in/on Northern Illinois," and will feature concurrent panel sessions with presentations on a variety of topics and projects related to Northern Illinois' history, heritage, and culture in local and global contexts.
The conference keynote speaker is Dr. Erik S. McDuffie, Associate Professor of History and African American Studies at the University of Illinois Urbana-Champaign, who will examine the global impact of Black Northern Illinois from the late eighteen century to the present. 

The Northern Illinois Regional History Conference is free and open to the public, but attendees are encouraged to RSVP by April 15, 2024. For more information, please contact Special Collections and Archive Department Head via email or at 815-753-9392.

Upcoming CARLI Events and Meetings

Consult the CARLI Event Calendar to view the current list of meeting times and locations.

Contact Us

Please direct all questions and comments about the e-newsletter to

Subscribe to CARLI email lists to receive the latest news on topics of interest to you.