Preservation

Audiovisual Preservation Workshop

The CARLI Preservation Committee is pleased to sponsor an Audiovisual Preservation Workshop at the University of Illinois at Urbana-Champaign Library.

A Year in the Life of Audiovisual/Media Preservation in Illinois: Collection Assessment

Miriam Centeno, University of Illinois at Urbana-Champaign

Why do you need to conduct a collection assessment?

Thus far in the year-long project on the preservation of audiovisual (AV) materials, the CARLI Preservation Committee has concentrated on the need for getting to know an institution’s AV holdings, by taking inventory and identifying formats. Much like the principle that “Form follows function,” the collecting priorities of an institution, the nature of the holdings, and their physical condition will greatly influence the creation of a preservation plan.

Conducting an assessment survey gathers all of the information together in one place, so that the next steps can be prioritized.  The survey can be as simple or as complex as a collection needs, the important thing is that the tool used to gather, store, and process the information is adequate to the scale of the holdings. This allows the surveyor to avoid building a huge survey that takes a very long time to complete and yields little useful information. For very small collections, a single spreadsheet that can be sorted by selected categories can suffice. For larger institutions, a tool that can grow as needs change will work better such as adding new locations and new collections to the general survey.

Preservation Committee Meeting: December 14, 2015

CONFERENCE CALL

Members Attending:

  • Patrick Brown, Southern Illinois University Carbondale
  • Mary Burns, Northern Illinois University
  • Miriam Centeno, University of Illinois at Urbana-Champaign
  • Jenny Dunbar, College of DuPage
  • Greg MacAyeal, Northwestern University
  • Jamie Nelson, DePaul University
  • Melanie Schoenborn, Southern Illinois University Edwardsville

Members Absent:

Preservation Committee Meeting: November 16, 2015

Conference Call

Members Attending:

  • Mary Burns, Northern Illinois University
  • Jenny Dunbar, College of DuPage
  • Beth McGowan, Northern Illinois University
  • Melanie Schoenborn, Southern Illinois University Edwardsville

Members Absent:

A Year in the Life of Audiovisual/Media Preservation in Illinois: Film Identification, Film Condition and Film Preservation

​Film–whether motion picture film, cut sheet film, microfilm, (either microform or microfiche), and amateur film – is generally at great risk in most collections. These four kinds of film come in three major materials: nitrate, acetate and polyester. Of these three, most attention will be paid to acetate because it is fragile and common. In contrast, the earliest of these materials, nitrate, while fragile and flammable, is relatively rare. The most recently developed material of film, polyester, though common, is a very stable material and requires less attention.

The four major steps to film preservation are locate the film, identify its material, assess its condition, and choose a preservation storage method based on best practices for condition of film and institutional feasibility. Unfortunately, none of these is easy.  

Preservation Committee Meeting: September 21, 2015

Conference Call

Members Attending:

  • Miriam Centeno, University of Illinois at Urbana-Champaign
  • Jenny Dunbar, College of DuPage
  • Beth McGowan, Northern Illinois University
  • Patrick Brown, Southern Illinois University Carbondale
  • Melanie Schoenborn, Southern Illinois University Edwardsville

Members Absent:

A Year in the Life of Audiovisual/Media Preservation in Illinois: Inventory of Video

Melanie Schoenborn, Southern Illinois University Edwardsville

Why does a library do a video inventory? Should you do a sampling or a complete inventory? Reinvent the process or use tried and true methods? What, where, and how are the policies and procedures for doing an inventory? The answers to these questions reveal that an inventory allows the collection to be analyzed and the quality of this part of your library to be validated.

A Year in the Life of Audiovisual/Media Preservation in Illinois: An Introduction

Miriam Centeno, University of Illinois at Urbana-Champaign

Have you ever had the experience of having a retired professor walk in to your library with an 8 mm film reel and not having the equipment to play it? Or has a donation come in for your archives with VHS tapes that are all covered in mold? How often do you worry about the state of your media collection? Have you ever tried to plan for its preservation?

Preservation Committee Meeting: August 17, 2015

Conference Call

Members Attending:

  • Miriam Centeno, University of Illinois at Urbana-Champaign
  • Jenny Dunbar, College of DuPage
  • Beth McGowan, Northern Illinois University
  • Anne Thomason, Lake Forest College
  • Melanie Schoenborn, Southern Illinois University Edwardsville

Members Absent:

  • Patrick Brown, Southern Illinois University Carbondale
  • Greg MacAyeal, Northwestern University

Staff Attending: Elizabeth Clarage

Preservation Committee Meeting: July 17, 2015

CARLI Office, Champaign

Members attending:

  • Patrick Brown, Southern Illinois University Carbondale
  • Miriam Centeno, co-chair, University of Illinois at Urbana-Champaign
  • Jenny Dunbar, College of DuPage
  • Gregory MacAyeal, Northwestern University
  • Beth McGowan, co-chair, Northern Illinois University
  • Melanie Schoenborn, Southern Illinois University Edwardsville
  • Michael Starasta, Lincoln College
  • Anne Thomason, Lake Forest College

Members absent: None

Preservation Committee Meeting: June 2, 2015

Conference Call

Members Attending:

  • Miriam Centeno, 2014-2016, University of Illinois at Urbana-Champaign
  • Jenny Dunbar, 2014-2015, College of DuPage
  • Greg MacAyeal, 2014-2017, Northwestern University
  • Beth McGowan, 2013-2016, Northern Illinois University
  • Anne Thomason, 2014-2017Lake Forest College
  • Sandra Fritz, 2013-2015, Illinois State Library

Member Absent:

Preservation Committee Meeting: May 5, 2015

Conference Call

Members attending:

  • Miriam Centeno, 2014-2016, University of Illinois at Urbana-Champaign
  • Jenny Dunbar, 2014-2015, College of DuPage
  • Greg MacAyeal, 2014-2017, Northwestern University
  • Beth McGowan, 2013-2016, Northern Illinois University
  • Anne Thomason, 2014-2017, Lake Forest College
  • Sandra Fritz, 2013-2015, Illinois State Library

Member absent:

Preservation Committee: March 3, 2015

Conference Call

Members attending:

  • Miriam Centeno 2014-2016, University of Illinois at Urbana-Champaign
  • Jenny Dunbar 2014-2015, College of DuPage
  • Sandra Fritz 2013-2015, Illinois State Library
  • Lorraine Olley 2013-2015, University of Saint Mary of the Lake Mundelein Seminary
  • Anne Thomason 2014-2017, Lake Forest College  

Members absent:

Preservation Committee: February 3, 2015

Conference Call

Members Attending:

  • Jenny Dunbar, 2014-2015, College of DuPage
  • Sandra Fritz, 2013-2015, Illinois State Library
  • Lorraine Olley, 2013-2015, University of Saint Mary of the Lake Mundelein Seminary
  • Anne Thomason, 2014-2017, Lake Forest College
  • Gregory MacAyeal, 2014-2017, Northwestern University

Members Absent:

Illinois Fire Service Institute Burn Simulation and Recovery Workshop

A workshop sponsored by the CARLI Preservation Committee.

Location:
Illinois Fire Service Institute
11 Gerty Dr.
Champaign, IL 61820

Directions

Preservation Committee: January 6, 2015

Conference Call

Members attending:

  • Miriam Centeno 2014-2016, University of Illinois at Urbana-Champaign  
  • Jenny Dunbar 2014-2015, College of DuPage
  • Sandra Fritz 2013-2015, Illinois State Library  
  • Beth McGowan 2013-2016, Northern Illinois University
  • Lorraine Olley 2013-2015, University of Saint Mary of the Lake Mundelein Seminary  
  • Anne Thomason 2014-2017, Lake Forest College

Members absent:

Preservation Committee Meeting: November 18, 2014

Conference Call

Members attending: 

  • Jenny Dunbar 2014-2015, College of DuPage 
  • Sandra Fritz 2013-2015, Illinois State Library 
  • Beth McGowan 2013-2016, Northern Illinois University  
  • Lorraine Olley 2013-2015, University of Saint Mary of the Lake Mundelein Seminary 
  • Anne Thomason 2014-2017, Lake Forest College  

Members absent:

Preservation Tip -- Deodorizing Large Format Paper

Gonzo Odor Eliminator particles

Illinois State University shares their technique for deodorizing musty-smelling, large-format collections.

Written by Ross Griffiths, Illinois State University, May 2014.

Disaster Preparedness -- YouTube Preservation Videos

Here is a selection of YouTube videos designed to help train staff and students in preparation and recovery for a variety of emergency situations.

Written by Annette Morris, University of Illinois at Urbana-Champaign, CARLI Preservation Committee member

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