CARLI News February 28, 2017

Illinois State Library′s Annual Online Library Certification

The annual online certification process for libraries that are members of a regional library system is now underway. The certification is required of all CARLI member libraries in order to remain eligible for CARLI membership, and to qualify for continuing system services and grants programs from the Illinois State Library. Certification will close March 31, 2017.

Certification can be completed online.
All CARLI libraries are also required to complete the ILLINET Interlibrary Loan Traffic Survey. This survey must be completed before submitting the annual online certification. The survey can be completed any time prior to the certification deadline, March 31. I-Share libraries should consult the Statistics section of the CARLI web site, to complete the ILLINET survey.

More information about certification is available at the State Library′s Annual Library Certification web page as well as by emailing .

Committee Volunteer Informational Webinar

Have you ever considered volunteering for a CARLI committee? If so, please plan to join us on Wednesday, March 8, from 10:30−11:00 am for a brief webinar that will introduce you to all of the CARLI committees, the work they do, and the volunteer process. The call for volunteers will go out at the end of March. Faculty and staff members from all CARLI member libraries, with all levels of experience, are encouraged to apply. Service on CARLI committees affords individuals a unique opportunity to use their experience and expertise to help shape the future of the consortium and its services.  

The webinar will be hosted on Adobe Connect

For assistance with connecting, see our Information for Webinar Participants. The session will be recorded for later viewing.

Public Services Committee Open Houses

Registration for the second of three Makerspaces Open Houses is now open. This open house is planned for Monday, April 3 at Winnetka-Northfield Public Library and Northwestern University in Evanston. Space is initially limited to one attendee per CARLI member. 

The final open house of this series will be at the Chicago Public Library-Harold Washington Library Center and the Illinois Institute of Technology, Galvin Library on Tuesday, April 25, 2017. Watch your email for the registration announcement!

Registration for the first Makerspaces Open House being held at the University of Illinois at Urbana-Champaign on Friday, March 17 is now full. If you would like to be added to the waiting list, please complete the registration form

Register Now for the Collections Care Workshop

The CARLI Preservation Committee is pleased to sponsor a Collections Care Workshop at Illinois State University′s Milner Library on Monday, April 10, 2017 from 9:00 am–5:00 pm.

The instructor for the day will be Jennifer Hunt Johnson, Conservation and Preservation Specialist at Illinois State University. Through lecture, demonstration, and hands-on activities, participants will learn considerations for and basic treatment of circulating print collections. This workshop will not involve treatments for rare or special collections materials.

The intended audience is staff and librarians from member libraries. No previous experience with preservation/conservation treatments is required. 

Registration for this event is open. Due to space limitations, only one person per CARLI member institution will be allowed to attend this workshop. Admission will be on a first-come, first-served basis. However, since the registration system cannot filter by institution, all registrants will initially go on a waitlist and you will be notified by email if your registration was the first accepted from your institution. If space remains after March 13, we will open up the class to anyone interested. Registration will close on March 24.

If you have any questions, please email .

Collection Assessment Forum

A joint Collection Management Committee/Technical Services Committee Forum is being held April 28 at Governors State University. Please save the date for this forum discussing different aspects of collection assessment, from both the collection management and technical services perspectives. More information and registration coming soon.

Fiscal Year 2018 Selection System Planned to open in Mid-April

CARLI staff are planning to open the FY18 selection system to libraries from the middle of April until late May. Watch for announcements about the system opening. The vendors are adding new products; the announcement will include a spreadsheet with product lists so you can see the new titles being added for FY18.

CARLI Subsidy Ending for Chronicle of Higher Education and Oxford English Dictionary Online

As a reminder, the CARLI subsidy for the Chronicle and OED will end in June 2017. The FY18 cost that you see in the selection system for these two products will reflect the full CARLI-negotiated price for your library.

Updated One-Time Purchase Information for Alexander Street Press Video Products

Alexander Street has recently changed their pricing model for purchasing video content to a materials- based model (the same as used for ASP subscriptions). CARLI staff have recently worked through the list of titles available for one-time purchase to ensure that the selection system now reflects all of the products being offered, so the list of possible products is quite a bit longer. 

To see the products available for your library you can follow these steps:

  1. Log in to the selection system
  2. Click on the tab labelled ′Add One-Time Purchases′ – you will be taken to a screen with the full list of available products.
  3. Click on any of the Alexander Street Press products to open the product blind.  
  4. Unselected products do not have pricing already loaded so click on the ′Ask CARLI′ button at the bottom of the blind to ask us to confirm pricing with ASP for you. You will be asked which of these materials budgets apply to your library: $2,500,000 or more; $1,000,000 to $2,499,999; $750,000 to $999,999; $500,000 to $749,999 or under $500,000. To save time please include this information with your pricing request.

Case Studies on Metadata

The Created Content Committee was inspired by the addition of Illinois as a DPLA Service Hub, the "Illinois Digital Heritage Hub", to look at what it means to share metadata and create shareable metadata. As part of that effort, they are sharing these case studies written by members of the committee on projects they have worked on involving the migration or sharing of metadata. The case studies hope to illustrate the importance of good metadata and to help others to learn from the committee members′ lessons learned. There will be a total of four case studies throughout 2016–2017. Two of these are available now:
Case Study 1: Data Dictionary by Matthew Short, Metadata Librarian, Northern Illinois University. In this case study, Matthew discusses the local decisions that were made in creating their data dictionary, best practices they′ve used for shareable metadata, and the learning process involved in wrangling their digital collections′ data into one system.
Case Study 2: Domesticating Wild Metadata: Harvesting Your Metadata into a Discovery Layer Using OAI-PMH Feeds, Margaret Heller, Digital Services Librarian, Loyola University Chicago. Loyola University Chicago′s library has many digital collections living in disparate platforms. Margaret Heller shares her experience with harvesting OAI-PMH feeds from those platforms into a single discovery layer. 

For more information about CARLI′s participation in DPLA, please see the DPLA pages.

CARLI Ebook Survey

CARLI would like your feedback on eBooks to help determine current attitudes regarding purchasing eBooks among the CARLI membership. 

Anyone who works in a CARLI library may take this survey

Your feedback will help CARLI:

  • Identify the eBook publishers/vendors that are currently being used by CARLI members
  • Identify existing barriers to purchasing eBooks
  • Compile what rights CARLI members have negotiated with eBook vendors for ILL, resource sharing, etc.
  • Gauge interest in participating in consortial collaborative projects

Please complete the survey by March 17.

If you have any questions, please .

Purchasing Consortial Ebooks

The CARLI Collection Management Committee would like to expand and update the collection of shared ebooks purchased though the 2014 CARLI ebook pilot project by encouraging all CARLI Governing members to purchase at least two ebooks that will then be available for all members.

CARLI members are still able to purchase ebooks at their own expense through the contract initially negotiated for the pilot project. All Governing members will have perpetual access to the titles purchased by libraries through this contract, as well as to the 3,858 titles already purchased by CARLI through the pilot project. 

For the terms of the contract, interested libraries should .

To order an ebook for CARLI, please complete the form on Survey Monkey. Following the receipt of your order, CARLI staff will confirm the consortial price (your final price) with you before placing the order. CARLI will then send your library an invoice for the titles that you confirm for purchase. 

Orders placed by May 10, 2017 will be processed and invoiced this fiscal year (prior to June 30, 2017). Orders received after May 10, 2017 will be processed and invoiced after July 1, 2017.
The following publishers are still participating in this contract: Bloomsbury Academic; CABI; Diplomica; Edinburgh University Press; Guilford Publications, Inc.; Indiana University Press; Jessica Kingsley Publishers; John Benjamins Publishing Company; McFarland Publishers; McGraw-Hill International UK; Morgan & Claypool Publishers; Princeton University Press; Sage Publications; SAGE Publications, Inc.; University of California Press; University of North Carolina Press; Wiley (2 year embargo on purchases), and Zed Books, Ltd.
If you are interested in a title not available from the above list of publishers, please go ahead and submit the order to CARLI and staff will confirm if the consortium is able to purchase the title.
You may search for available titles via ProQuest eBook Central website. If you have questions about this program or if you would like us to create a login so you may access their website to identify titles, please .

UPDATED: Transition to ProQuest Ebook Central 

During June 2017, ProQuest will move all CARLI member libraries from the ebrary and EBL – Ebook Library platforms to its new ebook platform ProQuest Ebook Central™. ProQuest has requested a change in the transition date (previously announced as June 15). CARLI will share the date with our members as soon as ProQuest has finalized their plans.

All Governing members have materials that will transition from the current platform to the new ProQuest Ebook Central™ platform. All ProQuest ebook products either purchased via CARLI or your own library collection decisions, or purchased by CARLI in 2014 for the EBL eBook Patron Driven Acquisitions Pilot Project, will be integrated into ProQuest Ebook Central. 

ProQuest Ebook Central integrates key elements from both ebrary and EBL - Ebook Library.

  • The patron interface for ProQuest Ebook Central is based on ebrary′s reader. It will span the breadth of patron requirements, from discovery to reading to bookshelf.
  • The librarian portal (backend) - ProQuest LibCentral™ - will be based on EBL′s rebuilt LibCentral administrative module. It will support discovery, selection, acquisition, customizable management and analytics of ebooks.

ProQuest has stated that all current URLs will redirect to the new platform for at least five years and that any patron bookmarks or other notations should transition seamlessly from the former platforms to ProQuest Ebook Central.

ProQuest will provide materials and webinars to aid in a smooth transition to the new platform. You may register via ProQuest for two different webinars given by ProQuest staff. The webinars will be recorded and available on the CARLI web site.

March 2: 1:00–1:45        Introduction to ProQuest Ebook Central
March 14: 1:30–2:15      Introduction to ProQuest Ebook Central
March 9: 10:00–1:45      LibCentral Overview
March 15: 1:00–1:45      LibCentral Overview

If you have any questions regarding the transition to ProQuest Ebook Central, please

Preservation Tip: Recovery from a Disaster: Salvaging Your Collection Materials

Bonnie Parr, Historical Documents Conservator, Abraham Lincoln Presidential Library and Museum

Fire, water, mold–what do you do when faced with collection materials affected by these types of disasters? The decision to undertake salvage efforts in-house or to use a vendor who provides recovery services depends on the severity of the damage, quantity of materials affected, and resources available. 
General Considerations:
For all types of disasters, human safety must come first. When handling or cleaning burned, water-damaged, or mold-damaged materials, always wear protective gear. At the very least, wear masks or respirators to protect breathing, gloves to protect hands, and safety glasses or goggles to protect eyes. Wear clothing that will cover exposed skin, especially on the arms and legs.
When damaged by fire, water, or mold, the condition of paper-based materials is severely compromised. Assume these materials are very fragile. Always provide a support when moving affected items and handle them with deliberate care.
Learn basic considerations and guidelines for recovering burned, wet, or moldy library materials in the full article. You can find this as well as other Disaster Planning topics on the webpage for CARLI Preservation Committee′s yearlong project on Disaster Planning

Other Library News

RAILS BiblioBoard Group Purchase and Self-Publishing Webinars 

RAILS is offering a group purchase for three BiblioBoard products. Currently, all Illinois residents have access to BiblioBoard′s Popup Picks, and Recovering the Classics, e-book collections courtesy of RAILS.
The group purchase includes these products:

  • SELF-e–a vetted collection of self-published Illinois authors
  • Creator–a curation tool that helps libraries make unique local content available to the entire community
  • Pressbooks–a one-stop solution for self-published authors to write, format, and publish their work

To find out more about these products and the group discount, as well as how to support self-published authors and connect your community to quality self-published content, plan on attending one of two identical webinars on Tuesday, March 7, at 2 pm or Wednesday, March 8, at 10 am

If you have questions, you may contact Amanda Musacchio, RAILS Resource Sharing Specialist, at or by phone at 630.734.5118.

2017 First Step Award

The Association for Library Collections & Technical Services (ALCTS) has chosen Jamie Carlstone, e-serials bibliographic control specialist at the University of Illinois at Urbana-Champaign, as the recipient of the 2017 First Step Award, a Wiley Professional Development Grant presented by the ALCTS Continuing Resources Section (CRS). This $1,500 grant, offers librarians new to the serials and continuing resources field an opportunity to broaden their perspective by attending an ALA Annual Conference and by encouraging professional growth through participation in CRS activities.

The award will be presented on Saturday, June 24, at the ALCTS Awards Ceremony during the 2017 American Library Association (ALA) Annual Conference and Exhibition in Chicago.

Upcoming CARLI Events and Meetings

Forums, Workshops and Training

March 2                      Introduction to ProQuest E-book Central Webinar
March 8                      Committee Volunteers Webinar
March 9                      Webinar: Librarian Transformation−Teaching Disciplinary Courses
March 9                      ProQuest LibCentral Overview Webinar
March 14                    Introduction to ProQuest E-book Central Webinar  
March 15                    ProQuest LibCentral Overview Webinar
March 17                    Public Services Committee Open House

April 3                         Public Services Committee Open House
April 6                         Resource Sharing Open House
April 10                      Collections Care Workshop
April 19                      SFX Open Conference Call
April 25                      Public Services Committee Open House
April 28                      Spring Forum: Collection Management and Technical Services Committees


March 1                      CARLI Executive Committee 
March 2                      Collection Management Committee
March 7                      Commercial Products Committee
March 10                    CARLI Board of Directors Meeting
March 13                    Preservation Committee 
March 14                    Created Content Committee 
March 16                    Public Services Committee   
March 20                    Instruction Committee
March 21                    Resource Sharing Committee
March 22                    Technical Services Committee
March 22                    SFX Systems Committee
April 4                        Commercial Products Committee
April 6                        Collection Management Committee 
April 11                      Preservation Committee
April 11                      Created Content Committee
April 17                      Instruction Committee
April 18                      Resource Sharing Committee
April 20                      Public Services Committee
April 26                      Technical Services Committee
April 26                      SFX Systems Committee

Consult the CARLI calendar for the most current list of meeting times and locations.

Contact Us

Please direct all questions and comments about the e-newsletter to . Subscribe to CARLI email lists to receive the latest news on topics of interest to you.