What will the work of the I-Share Next Task Force include?
The task force's review and analysis focus will include system functionality, consortial suitability and scalability, system architecture, vendor viability and support factors, operating environment and requirements, and cost of acquiring and maintaining the product. This review will cover both commercial and open source solutions.
The I-Share Next Task Force will, in consultation with the CARLI staff and Board, be empowered to create Teams to carry out specific tasks, such as developing functional specifications in a particular area, when it is advantageous or expeditious to do so. Members of the I-Share Next Task Force will then chair these Teams.
How long will the I-Share next Task Force members serve?
The expected term of service is three years. During this time the Task Force will meet at least monthly, certainly more frequently during the proposal review phase. Task Force members will be expected to attend webinars and in-person meetings, read and analyze all bid documents, and review demo systems. We anticipate that members will spend several hours a week on this project.
We anticipate that this group’s work will continue past the recommendation of a final product and through any negotiation for contractual terms and the development of an implementation timeline. This groups’s work will be considered complete when CARLI establishes one or more implementation and training teams to move the project to completion.
Who will serve on the I-Share Next Task Force?
Interested staff at any CARLI Governing library were invited to apply for service on the ISN Task Force. The CARLI Board of Directors strove to select those applicants with the best and most diverse mix of expertise and experience. Members were selected from all institutional types, representing a variety of perspectives within their institutional types. The members of the ISN Task Force are:
- Pat Boze, Illinois State Library
- Anita Foster, Illinois State University
- Cindy Fuller, Millikin University
- Tom Goetz, William Rainey Harper College
- Kristine Hammerstrand, Chair, CARLI
- Tammy Kuhn-Schnell, Lincoln Land Community College
- Tami Luedtke, DePaul University
- Michael Norman, University of Illinois at Urbana-Champaign
- Ted Schwitzner, CARLI
- Matthew Short, Northern Illinois University
- Susan Singleton, ex officio, non-voting, CARLI
- Connie Walsh, CARLI
- Suzanne Wilson, Illinois Wesleyan University
How wERE the members of the I-share Next Task Force selected?
Any staff from a CARLI Governing library who were interested in serving on the ISN Task Force were invited to complete an application, which included an endorsement from their library director. Applications were screened and final members selected by the CARLI Board of Directors in order to ensure the appropriate mix of expertise and experience. Members represent a diverse array of stakeholders in I-Share, with three members each from Public Universities, Private Institutions, and Community Colleges/Special libraries. Members were expected to have considerable experience with shared ILS/LMSs. Careful consideration was given to individuals’ experience and ability to make the necessary time commitment (confirmed by their library director).
Members of the CARLI Staff, the CARLI Board of Directors, the I-Share Next Task Force, and any of the I-Share Next functional teams will be expected to disclose any relationships with possible vendors. All individuals who view vendor responses will be required by University of Illinois Purchasing Division regulations to sign a non-disclosure agreement.
Why aren't we using existing CARLI committees to work on I-Share Next?
The current CARLI committees were not screened and/or selected for the intense and detailed work that will be required of the ISN Task Force and Teams, nor did they or their directors commit to the significant time that will be involved in work on these teams. Current committee members who are interested in working on the ISN project, and who have the support of their directors, may apply, or be invited to apply, for service.
When will Specification teams be called, and what will they do?
The I-Share Next Task Force issued a call for volunteers in January 2015. The specification teams will assist the ISN Task Force with the development of functional specifications and criteria for scoring vendor responses on those specifications. The ISN Task Force appointed four teams in March 2015 to work in the areas listed below. Each team includes two or more of the ISN Task Force members who serve as conveners and liaisons to the ISN Task Force. The teams are:
- Acquiring & Selecting
- Describing (cataloging and metadata management)
- Sharing (circulation, fulfillment, resource sharing)
- Knowledge Bases and Link Resolving