CARLI News November 26, 2019

CARLI and ILDS Holiday Information

The CARLI office will be closed on Thursday and Friday, November 28 and 29 and also from Tuesday, December 24 through Wednesday, January 1. Regular hours will resume on Thursday, January 2.  

The following is the list of days that ILDS will not provide service this year:
Thursday, November 28 - Thanksgiving Day
Friday, November 29 - Designated Day-after Thanksgiving Holiday
Tuesday, December 24–Christmas Eve 
Wednesday, December 25–Christmas Day
Tuesday, December 31–New Year’s Eve 
Wednesday, January 1–New Year’s Day
For those of you who have indicated that your location will be open on weekdays during the week between the Christmas Day and New Year′s Day, we ask that you have your outgoing ILDS shipment ready to go first thing in the morning. Delivery times will be impacted by the number of locations that are closed during this time.

While the CARLI office is closed, please send an email to or call toll free 866-904-5843 to report any problems or concerns. Callers will have the option to page a tech support staff person to report a system outage or any other serious problem. CARLI staff will respond to all other issues and reports when regular business hours resume.

Wishing you all a safe and happy holiday season!

2019 CARLI Value Letter, Value Graphics and Annual Report Available Now

The 2019 CARLI value letters and value graphics have been sent to all Governing Directors by U.S. Mail. Please let us know if you haven’t received your letter in the next couple of weeks and we will resend via email. 
If you would like to view or print the 2019 CARLI Annual Report it is available now as well.
Please contact if you have any questions.

2019 Annual Meeting Recap

Thank you to all the staff at our member libraries who were able to travel to Champaign for the CARLI Annual Meeting on Friday, November 15. There were over 180 CARLI members in attendance!
The presentations and pdf files from the meeting, including the CARLI Counts information and application as well as the Committee Projects and Task Force Reports and an Alma Update, are now linked from the agenda

CARLI 40th Anniversary Celebration 

In 2020, the Consortium of Academic and Research Libraries in Illinois will celebrate 40 years of resource sharing through CARLI and its predecessor organizations. To commemorate this important date, CARLI is planning a celebration in Chicago during the ALA Annual Conference. Staff of all CARLI member libraries, and our consortia colleagues across the nation are invited to attend. The exact date and Chicago location are to be determined. Watch our newsletter for future announcements about this exciting event!

CARLI Launches Scholarship for Staff at Member Libraries

In celebration of 40 years of resource sharing in Illinois by CARLI and its predecessor organizations, and to help grow the profession, CARLI has established a scholarship that will be available for the first time in 2020. This scholarship will provide financial assistance to current employees of CARLI Governing Member Libraries pursuing graduate studies leading to a Master's Degree in Library and Information Science at the University of Illinois at Urbana-Champaign. Please be sure to check out the details including information on how to apply!

CARLI is also seeking support for the fund. You can give to the scholarship fund online. The minimum donation is $5.00. 

We hope you will consider supporting future librarians and help CARLI grow the profession with a contribution!

Drumroll Please! Announcing the 300th CARLI Digital Collection

We are pleased to announce the 300th digital collection, "Harper College Catalog", published by Harper College, has been added to the CARLI Digital Collections. 
While you're there, take the time to browse some of the other 299 collections on the CARLI Digital Collections site contributed by one of the other 46 participating institutions!

Alma Primo VE Update

We are now just seven months from our June 24, 2020 "go live" date for Alma and Primo VE. While I-Share library staff should still be reviewing their data and configuration in light of things they might want to change before the final production data load, our focus is now turning towards planning for integrating various products and services with Alma and Primo VE. This work includes planning for patron data management, user authentication, printing, and connections to products like self-service checkout equipment. 

Every I-Share library that bulk loads patron data into Voyagers should be working with their institution′s IT staff to make sure they are aware of the format changes that need to be made to the patron data files. On November 21, CARLI hosted an Open Office Hour presentation on Alma′s options for user (patron) data importing and synchronization with institutional Student Information Systems (SIS). If you were not able to participate in the 11/21 webinar, soon you will be able to view its recording, along with the rest of these sessions

We will be taking Thanksgiving week off, and our next Open Office Hours will be on Thursday, Dec. 5, at 2pm focusing on printing and letters (Alma’s term for notices). 

We have arranged for more of Ex Libris′ two-day in-person trainings in the spring. Registration is not yet open, watch your email for an announcement of registration opening. The dates and locations we have planned are: Jan. 14-15, NIU, DeKalb; Jan. 16-17, Parkland College, Champaign; Feb. 4-5, Monmouth College, Monmouth; Feb. 6-7, site to be determined; Feb 25-26, Lewis and Clark Community College, Godfrey; and Feb. 27-28, site to be determined.

We are still waiting on Ex Libris to finish and release Primo VE to all 91 test environments, please watch for our announcements on that in the near future.

As we go into Thanksgiving, we want to thank you all again for all the work you have been doing to keep this project moving forward and on schedule. We greatly appreciate your patience and good humor as we all continue to learn and explore our Alma options.

Alma Implementation Training Series

Ex Libris Alma trainers will present a series of live webinars for I-Share library staff this fall. The sessions will cover a variety of Alma-related topics from data review and purchasing to day-to-day patron services. The content is designed specifically for I-Share library staff. The sessions will be live and Q&A time will be included. CARLI will make recordings of these webinars available after the live presentations. 

To receive connectivity information, register at  CARLI Alma Implementation Training (Password: Alma19). Click the checkboxes for the sessions you wish to attend and click on the Register button to provide your contact information. If you are planning to watch these as a group with your colleagues, you only need to register one attendee.

Registrants will receive an email confirmation from with the subject line "Registration approved for Web seminar: CARLI (session title)" that contains instructions on how to connect to the webinar.

These are the available sessions:

December 3      Course Reserves
December 5      Creating Sets and Running Jobs
December 17    Automated Fulfillment Network Configuration
December 18    Day-to-Day Patron Services within an Automated Fulfillment Network

All sessions are scheduled from 10 to 11:30 a.m. CST.

Apply Now for CARLI Counts Cohort 2

Have you wanted your library to…

  • Create a powerful impact narrative for your library?
  • Use data in a compelling way to tell your library′s story to your stakeholders?
  • Demonstrate how your library supports graduation and retention rates?

"CARLI Counts: Analytics and Advocacy for Service Development," is a three-year project funded by an Institute of Museum and Library Services (IMLS), Laura Bush 21st Century Librarian Program grant, in the amount of $243,885. 

CARLI Counts is a continuing education library leadership immersion program that prepares librarians to make effective use of research findings on the impact of academic libraries on student success for the twin purposes of service development and library advocacy. Program participants will learn how to use local library data analytics in alignment with institutional data, goals, and strategic priorities to improve their services and demonstrate their value. Deliverables will include a portfolio of local case studies, an evaluation of the collective statewide impact of those cases, and a replicable state/regional training model for equipping librarians to be campus leaders in assessing library impact on student learning and success, all of which will be made openly available on the CARLI website. CARLI is working in partnership with the University of Illinois Library at Urbana-Champaign and Lewis & Clark Community College.

Cohort members attend two, three-day in-person sessions, for a total of six in-person days; webinars held in April, May, June, September, and October; and work online collaboratively throughout the program, culminating in team presentations at the CARLI Annual Meeting in November.

Cohort 2 will meet February 18–20, and July 14–16, 2020, at the I Hotel in Champaign. Lodging and meals are paid for by the grant. Travel to Champaign will be the responsibility of the participant. Participants will also be expected to attend the CARLI Annual Meeting, on November 13, 2020, in Champaign. Cohort 2 will complete their work in early 2021.

View the detailed timeline.

To be considered for participation, complete the Library Application Form, and submit it to

Libraries will be invited to participate based on evaluation of these criteria:

  • Strength of the application narrative
  • Statewide geographical representation among the applicant pool
  • Diverse library type representation among the applicant pool (public university, private institutions, community colleges)

Cohort 2 applications are due by December 4, 2019. 

Library Directors/Deans will be notified of decisions by December 9, 2019.

Copyright Webinar Series

The CARLI Created Content Committee is pleased to offer a series of three webinars on copyright in December. Join the committee and their speakers on the following Tuesdays from 10 to 11 a.m.

December 3: Sara Benson, Copyright Librarian & Assistant Professor Scholarly Communication & Publishing at the University of Illinois Library, will present our first webinar entitled "Librarian Superpowers:  Librarians Harnessing Copyright for the Public Good.” Sara will share basic copyright information; what work is in the public domain; Section 108 copyright exceptions; and fair use.

December 10: Hannah Stitzlein, Metadata & Repository Services Librarian at the University of Cincinnati Library, will present "Smart Decisions: Using Standardized Rights Statements for Digital Collections." The talk will cover what standardized rights statements are, when and how to apply a standardized rights statement versus a license, and what tools can help in determining which is the best standardized rights statement for objects in digital collections.
December 17: Bring your copyright and rights statements questions for an open Q&A Session with both Hannah and Sara!

Follow the links to register for each webinar.

CARLI Member Libraries and the 2020 Census: Promoting the Count Webinar

Join Natalie Furlett, Executive Director, Campus Compact Illinois; and Katherine Paterson, Civic Engagement Librarian, Loyola University Chicago Libraries; who will discuss: "CARLI Member Libraries and the 2020 Census: Promoting the Count" on Wednesday, December 11, from 10-11 a.m.

CARLI member libraries have a crucial role to play in educating our student constituents and residents of the communities in which we live on the importance of Census 2020. Illinois is forecast to lose population in the upcoming census, affecting everything from the number of Illinois representatives in Congress, to local government representation, to the Library Services and Technology Act Grant and Illinois' allotment that is administered by the Office of the Illinois Secretary of State. College students are considered a "Hard to Count" population; their inclusion is essential for a fair and accurate count. Join this webinar to find out how CARLI member libraries can help promote Census 2020 and the participation of our students and communities.
We hope you’ll join us for this important event!

Preservation Tip: Planning for Special Collections Exhibits, an Interview with Marco Vinicio Valladares Perez, Exhibits Conservator at the University of Illinois at Urbana-Champaign

William Schlaack, Digital Reformatting Coordinator, University of Illinois at Urbana-Champaign

For 2019-2020, the CARLI Preservation Committee is sharing a series of interviews with preservation managers, conservators, and other library specialists who graciously described their experiences on preservation and conservation topics of interest to CARLI libraries. 

This month, William Schlaack, Digital Reformatting Coordinator at the University of Illinois asked Marco Vinicio Valladares Perez, Exhibits Conservator at the University of Illinois, to share some of his experiences working with exhibits. Read this full article.

Read additional interviews from the Preservation Committee’s Learning from our Collective Experiences series, too.

Other Library News

New Illinois Digital Heritage Hub Website

In late September, the Illinois Digital Heritage Hub (IDHH) launched a new website and search portal. The IDHH is a statewide initiative for harvesting digital collections metadata from institutions around Illinois and for providing this metadata to the Digital Public Library of America (DPLA). The project is a collaboration among the Chicago Public Library, the Consortium of Academic and Research Libraries of Illinois, the Illinois State Library, and the UIUC Library. As of October 2019, 150 institutions contribute more than 320,000 records to the IDHH, numbers that are almost certain to grow. 

The IDHH website helps realize the project′s goals of increasing awareness of contributing institutions′ collections and providing greater access to these collections through a one-stop portal to hundreds of thousands of digital objects from across Illinois. Site visitors can dive into collections with keyword searches or may browse by options in one of several categories, including Illinois History, Notable Illinoisans, Illinois Communities, Collections by Format, and Partner Institutions. The site also provides documentation and guides for institutions who wish to begin contributing or for current partners who want to provide new collections or refine their metadata. Additionally, users can save their favorite items to lists that persist on their web browser and may be downloaded for greater convenience. 

Additional features for the IDHH site will be added in the coming months, including improvements to the browsing options, curated topics, and exhibitions. Future development will depend in part on user feedback and the IDHH invites site visitors to provide their thoughts. We look forward to hearing what people think and are excited to continue building the site and to help broaden the IDHH project. 

If you have any questions or suggestions, please contact the IDHH metadata manager and webmaster, .

ILLINET Survey Now Available 

The ILLINET Interlibrary Loan (ILL) & Reciprocal Borrowing Statistical Survey is available now. Libraries are required by administrative rule to complete the Illinois State Library's annual survey of interlibrary loan traffic. [23 Ill. Adm. Code 3030.200 (a) (2) (O)]

The FY2019 (Ju1y 1, 2018–June 30, 2019) ILLINET ILL Traffic Survey must be completed by March 31, 2020.

The ILLINET Interlibrary Loan Code [23 ILL. Adm. Code 3030 Exhibit A] governs ILL among ILLINET member libraries.  ILLINET member libraries should review the ILL Code to ensure that the library continues to meet resource sharing requirements that are necessary for continued system membership. More detailed information about adherence to the ILL Code is available.
For questions regarding the ILLINET ILL Traffic Survey or for the username and password, contact the Illinois State Library at 1-800-665-5576, ext. 2. Contact Counting Opinions for technical assistance by or by phone at 1-866-850-8366. 

Upcoming CARLI Events and Meetings

Important Dates

November 28–29                CARLI Office Closed
November 28–29                No ILDS Service

December 24–January 1      CARLI Office Closed

January 20                         CARLI Office Closed

Webinars, Forums, Workshops and Training

December 3          Librarian Superpowers: Harnessing Copyright for the Public Good
December 3          Alma Implementation Training: Course Reserves and Reading Lists 
December 5          Alma Implementation Training: Creating Sets and Running Jobs
December 5          Alma & Primo VE Migration Open Office Hours
December 10        Smart Decisions: Using Standardized Rights Statements for Digital Collections
December 10        Directors′ Session at Millikin University 
December 11        CARLI Member Libraries and the 2020 Census: Promoting the Count 
December 12        Alma & Primo VE Migration Open Office Hours
December 13        Instruction Committee Twitter Chat #Necessary Eval
December 17        Alma Implementation Training: Automated Fulfillment Network Configuration
December 17        Copyright Webinar Series: Open Q & A Session
December 18        Alma Implementation Training: Day-to-Day Patron Services with Automated
                              Fulfillment Network
December 19        Alma & Primo VE Migration Open Office Hours
December 19–20   Alma Workshop at UIC


December 4        Resource Sharing Committee Meeting
December 6        CARLI Board of Directors Meeting
December 6        Created Content Committee Meeting
December 9        Preservation Committee Meeting
December 11      Collection Management Committee Meeting
December 11      Instruction Committee Meeting
December 16      Technical Services Committee Meeting
December 17      Open Educational Resources Task Force Meeting
December 18      Public Services Committee Meeting

January 8            Collection Management Committee Meeting
January 8            Instruction Committee Meeting
January 13          Preservation Committee Meeting
January 15          Public Services Committee Meeting
January 21          Open Educational Resources Task Force Meeting
January 27          Technical Services Committee Meeting
January 28          Created Content Committee Meeting

Consult the CARLI calendar for the most current list of meeting times and locations.

Contact Us

Please direct all questions and comments about the e-newsletter to CARLI Support. Subscribe to CARLI email lists to receive the latest news on topics of interest to you.