CARLI News May 29, 2019

Alma Primo VE Update

It’s been a busy month on the Alma/Primo VE project! The five Vanguard libraries (NCC, NBY, SIC, UIC, and UIU) received their Alma data environments during the week of May 19, and their Primo VE access right after the Memorial Day break. These test environments include all of their bibliographic, acquisition, circulation, and patron data from Voyager along with e-resource data the libraries chose to migrate from their link resolver products. Now that they are able to see the results of the choices made on their Vanguard migration documents, the five institutions and CARLI staff are actively reviewing data for expected and unexpected outcomes and working with Ex Libris to identify options for changes to make in the Full Test migration. A Network Zone was also created for the Vanguards and its data is also being carefully reviewed. CARLI staff and the Vanguards continue to have regular calls with the Ex Libris project team, and during the week of June 3, the Vanguards, CARLI staff and some of the Ex Libris project team will meet in person in Champaign to discuss workflows, data issues, and options for scaling the project up for the full set of I-Share libraries.

In addition to the delivery of the Vanguard environments, we′ve now started working with all 91 I-Share libraries on the Full Test Migration process! The CARLI staff are working with all I-Share libraries′ Alma/Primo VE contacts to collect information that will be used to ultimately build a Full Test environment for each institution. Ex Libris expects to deliver access to these data in October 2019, as due to our size, and the variety of data and decisions each library needs to deliver, it will take several weeks to collect, review, and send that information on to Ex Libris and more time for Ex Libris to import the data and settings into new Alma and Primo VE environments being created for each I-Share library.

CARLI staff continue to prepare and share webinars and other documentation that will help I-Share libraries understand the migration process and the various worksheets that need to be completed to reflect each libraries′ decisions and policies. On May 23, we posted a webinar that serves as a high-level view of the project, its tasks and deadlines. We have made this presentation available both as a PDF of slides as well as a video. You can view the "I-Share Alma and Primo VE Test Migration Project Launch Webinar" under the "Alma & Primo VE Resources".

Also on May 23, all Alma/Primo VE contacts were sent email invitations from CARLI providing them access to the Box file server that is being used to transfer Alma-related data and worksheets to and from CARLI, the libraries, and Ex Libris. In the Box folder is a worksheet for each library on bibliographic locations the library has used in Voyager and a set of instructions for completing that worksheet. As stated in earlier emails, completed versions of the list of Voyager locations used for electronic resources are due back to the Box folder no later than June 4, 2019.  Please take a bit of time to review the more detailed description of the work and upcoming deadlines

We know that these deadlines appear to be a far ahead of our scheduled date of June 24, 2020, to be live on Alma and Primo VE, but this is an immense task for everyone involved, and we are a very large organization. Also, Ex Libris designs the project timeline to provide a good amount of time for libraries to use their test environments for training, testing data loading, setting up integrations with campus systems, and more. While June 2020 sounds a long-ways off, we all have a great deal of work to do to be ready for that day. Please start your planning work as soon as possible and don’t hesitate to reach out to CARLI support with any questions or concerns at any time along the way.

Alma, here we come!

Reprints Desk Webinar: Article Galaxy Scholar - Your Collection Development Safety Net

CARLI member libraries can save on Document Delivery charges by using Reprints Desk's Article Galaxy Scholar Collection featuring articles from over 40,000 journals and chapters from over 400,000 books, ideal for filling gaps in your collection holdings. To hear more about The Article Galaxy Scholar Collection, plan to attend the informational webinar on Monday, June 17 at 2 p.m. Central (Noon Pacific). 

During this 30-minute webinar, Reprints Desk will provide an overview of the Article Galaxy Scholar Collection of journal articles with special copyright royalty rates and demonstrate how our services streamline article acquisition workflows both directly and through integrations with systems such as EBSCO, Alma, ILLiad, Odyssey and RapidILL. We will also provide a brief demo of the Article Galaxy Scholar Platform currently in development, which will provide semi-automated mediation service for on-demand document delivery. 

Register for the webinar here

Conservation Labs Open House

The CARLI Preservation Committee invites you to attend two Conservation Lab Open Houses in Springfield on June 7, from 9:30 a.m. to 3:30 p.m. at the Abraham Lincoln Presidential Library and Museum and the Illinois State Military Museum. 

Participants will learn how the two institutions preserve non-book materials including storage of their 3D artifacts and how staff at the Military Museum conserve battle flags.

Registration is available to those from CARLI member libraries and is free. Space is limited.

Register and view additional details of the day here.          

If you have any questions about this program, please .

Promoting Your Digital Content through CARLI

Promote your digital collection or digital humanities project on the CARLI Facebook Page! Our Facebook page serves students, faculty, and staff of academic and research libraries across Illinois as well as the public, and we hope to help expand the reach of your digital content through these promotional posts.

The CARLI Created Content Committee is currently accepting submissions for the following:

  • New digital collections
  • Upcoming exhibits or symposia related to digital content
  • Digital collections that highlight trending topics, holidays, or important dates

Submit your content through our form, and include your collection or project name, an image from the collection, a link, and a brief description.

Open Educational Resources Presentations

Did you know that many of the Open Educational Resources Task Force programs including the May 22 webinar have their presentation slides and/or recordings available on the CARLI website?

  • Is That OER? Making Sense of the Current Textbook Affordability Landscape: recording of a CARLI webinar given by Stephen Bell from Temple University.
  • Promoting OER on Your Campus: Basics and Best Practices: recording of a CARLI webinar given by Anne Chernaik (College of Lake County), Chris Diaz (Northwestern University), and Anne Shelley (Illinois State University). Provides an introduction on OER to the CARLI community.
  • Building an OER Workshop for Your Campus: recording of a CARLI webinar given by Connie Ghinazzi (Augustana College), Janet Swatscheno (University of Illinois at Chicago), and Elizabeth Clarage (CARLI). Topics were presented for what information to include in a local program for faculty.
  • OER Workshop: The workshop included a keynote from Rebel Cummings-Sauls from the Florida Academic Library Services Cooperative on building support for a campus OER program. Members of the CARLI OER Task Force shared their experience with different aspects of campus OER programs going into more depth than the Building an OER Workshop for Your Campus program.

All of these presentations and more are available on the CARLI Open Illinois website in the presentations section.

User Studies, Privacy, and IRB - What Every Librarian Needs to Know

Join Lisa Janicke Hinchliffe, author of Privacy in User Research, and faculty member at the University of Illinois at Urbana-Champaign Library, June 12, 10-11 a.m. for a webinar on this timely and important topic. Lisa will provide guidance on thinking through issues related to privacy and other ethical considerations in user research, including library assessment and learning analytics, and navigating IRB, human subjects, and other institutional requirements for your projects.

Bring your questions!

Mid-Level Leaders Symposium

CARLI is planning an exciting day-long leadership symposium for mid-level leaders, "Mid-Level Leaders Symposium: CARLI′s Next Deans and Directors," from 9:00 a.m. to 4:00 p.m. on September 25, 2019.  The event will feature Karen S. Goins, executive coach, facilitator, consultant, speaker, and author. Karen will guide attendees to:

  • Understand what leadership is
  • Discuss leadership competencies that increase success in a library environment
  • Have meaningful conversation with each other about senior leadership and upward mobility topics
  • Develop a personal plan to improve leadership competencies
  • Have fun during the day while the group is learning!

To register, visit the event page. A registration fee of $50 will be charged. Breakfast and lunch will be provided. A special room rate will be available for lodging on September 24 at the Holiday Inn Conference Center. To make a reservation, call 217-398-3400 and ask for the CARLI Leader Symposium. You can also book online and enter the code CRL with the date.

Preservation Tip: Beyond the Book: Microfilm

Ann Lindsey, University of Chicago Library
William Schlaack, University of Illinois at Urbana Champaign

While microfilm has its origins with French photographer and inventor René Dagron′s first patent for the technology in 1859, microfilm only seriously caught on at a large-scale in the United States starting in 1935 when Kodak made use of 35mm film to record copies of The New York Times. Over time, microfilm has moved from nitrate film stock to ones with acetate bases, both having serious preservation issues, to the current preservation standard of polyester based microfilm. Assuming proper storage conditions, polyester based microfilm has a life expectancy of 500 or more years.
For more information including a history of microfilm technology, guidelines for microfilm storage, concerns of acetate and nitrate film, an overview of preservation microfilm and best practices for its creation, and an annotated list of resources to learn more about the care and handling of microfilm, please read the full article
Be sure to read other articles in the Beyond the Book series, a year-long project of the CARLI Preservation Committee.

Other Library News

Save the Date! Health Science Librarians of Illinois 2019 Annual Conference September 11-13

Are you interested in learning about, or presenting on, the latest trends and practices in librarianship, while networking with colleagues from across the state? Do you have a special interest in health and medical librarianship? Please join the Health Science Librarians of Illinois for their 2019 Annual Conference. The event will take place from Wednesday, September 11, to Friday, September 13, at the I Hotel and Conference Center in Champaign, IL. The conference theme will be "Going Forward, Looking Back", as HSLI celebrates its 40th anniversary. Watch for additional information soon about the Conference program, along with calls for presentations and poster sessions.
For background on the Health Science Librarians of Illinois as an organization, please visit the HSLI web site. The Conference Planning Committee will update the page with information for this year′s event as it becomes available.
If you have any questions, please contact , Publicity Chair for the HSLI Conference Planning Committee. We hope to see you in Champaign this September!

Just for Librarians at Community Colleges in Illinois

Internationalizing the Community College Library is a project supported by the International and Area Studies Library and the Center for Global Studies at the University of Illinois at Urbana-Champaign.  Funding is available to support a one-day workshop for librarians from community colleges in Illinois on July 26, 2019. The workshop will provide opportunities for librarians to share and explore strategies for internationalizing your library. Through this one-day workshop, community college librarians will have the opportunity to present institutional self-assessment reports, share expertise on user services, outreach and engagement initiatives, and discuss ways to form linkages with international counterparts.  Participants will receive a $100.00 stipend and free overnight lodging on July 25. 

Please apply online.

International Studies Research Lab for Administrators, Faculty and Librarians at Community Colleges in Illinois

The Center for Global Studies at the University of Illinois, Urbana-Champaign, has announced funding to support the internationalization of community colleges nationwide. They are inviting applications from faculty, librarians, and administrators interested in expanding global studies curricula, instruction in less commonly taught languages, library collections, or international education programs at their home institutions. Projects for minority-serving institutions are particularly welcome. During their stay, Fellows can work one-on-one with international and area studies reference librarians and explore the unlimited print and online resources of the University of Illinois Library. Housing and parking for up to seven days on campus is provided. Participants are expected to turn in a research or program plan in the form of a draft or current syllabus; an abstract for a white paper; a library collection development abstract; or a draft plan for a new international education program. All participants are expected to build on their proposals and produce a finished product or substantial draft. These materials will be published in the institutional repository, IDEALS. A $1,000 honorarium is available, contingent upon receipt of the finished product or substantial draft by the end of the lab.  

Please visit the Center for Global Studies web site for more information on this program.  The current deadline for application is June 1, 2019.

Upcoming CARLI Events and Meetings

Important Dates

July 4             CARLI Office Closed for Independence Day

Forums, Workshops and Training

June 5                 CARLI Counts Webinar
June 7                 Conservation Lab Open Houses
June 14               Resource Sharing Open House
June 17               Reprints Desk Webinar

July 16 – 17        CARLI Counts Cohort 1 Session 2      


June 5                  Instruction Committee
June 5                  Executive Committee
June 6                  Public Services Committee
June 10                Preservation Committee
June 12                Technical Services Committee
June 13                Collection Management Committee
June 14                Board of Directors Meeting
June 18                OER Task Force
June 19                Resource Sharing Committee
June 25                Created Content Committee

Consult the CARLI calendar for the most current list of meeting times and locations.

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