CARLI News June 30, 2016

Please Welcome Anne Craig as CARLI Senior Director

We are very happy to announce that Anne Craig will join CARLI as Senior Director beginning in early July. Anne is currently Director of the Illinois State Library, a position she has held since 2005. Anne will be replacing Susan Singleton who will retire at the end of July.

A copy of the full announcement from the office of Dr. Christophe Pierre, University of Illinois Vice President of Academic Affairs is available.

Please join us in welcoming Anne to CARLI.

Annual Projects from CARLI Committees

We encourage you to take time to review the committee annual reports and projects for FY2016

In addition to the committee's annual reports, the committees each work on a project that will be useful to the member libraries.

The projects for FY16 are:

Collection Management Committee: Collaborative Collection Development
Commercial Products Committee:  Usage Statistics for Electronic Resources
Created Content Committee: CARLI Digital Collections Tumblr
Instruction Committee: Framing the Big Picture of Library Instruction: Implementing the new Framework for Information Literacy for Higher Education
Preservation Committee: A Year in the Life: AV/Media Preservation in Illinois
Public Services Committee: Productivity Tools List
Resource Sharing Committee: Open Access and Interlibrary Loan
SFX Committee: SFX and Integration with Other Products
Technical Services Committee: MarcEdit for Database Maintenance: A Select Primer

CARLI's committees play a vital role in the ongoing success of the organization, and the service of all of our volunteers maintains the tradition of commitment to developing and maintaining quality programs and services that enhance CARLI’s reputation in Illinois and beyond.

The efforts of CARLI committee members provide a critical service to the organization and to all Illinois libraries, and we offer our thanks and deep appreciation for their service.

ILDS Transitions to New Delivery Vendor

The Reaching Across Illinois Library System (RAILS) was awarded the contract for library delivery service following the ILDS Request for Proposal process. The transition between vendors will take place on June 30 and July 1, 2016. 
RAILS/IHLS has completed nearly all of the scheduled site visits, and libraries should be aware of their approximate delivery time. CTS will continue to service the same locations under the RAILS contract that goes into effect on July 1, 2016. Please note that site visits were not conducted at the CTS locations, as the service will continue as currently operating. You may check this link for the ILDS locations that are serviced by CTS

On Thursday, June 30, Lanter will drop off all incoming items for participating libraries, but they will not be picking up any outgoing materials. Lanter will also be returning all keys to any locations that may have provided them. (Note: CTS locations will have pick-up on 6/30 and the CTS drivers will hold onto the keys that have been provided to them.)
On Friday, July 1, RAILS/IHLS will begin servicing all ILDS locations. Since there will be no pick up on June 30, RAILS/IHLS will not have anything to deliver on July 1; they will only be picking up \ outgoing items. (Note: CTS locations will receive pick up and drop off as usual on 7/1). Beginning on July 5, the drop off and pick up of items will take place as usual.  Libraries will continue to use the ILDS label/manifest system to prepare  outgoing shipments. 

The delivery vendor is allowed a one hour window when it comes to scheduled delivery times. This means that the driver may arrive one hour prior to, or one hour later than, the planned delivery time. Please be patient as the routes become established. Adjustments may be needed to ensure consistency, and we will work with libraries during this time and communicate any changes as quickly as possible. 

if you have any concerns with delivery or the transition.

Collaborative Collection Development Google Group

The Collection Management Committee (CMC) has created a Google Group for CARLI member libraries to discuss and coordinate collaborative collection development projects for the 2016-2017 academic year. 

Many of us are buying fewer books than we did in the past. According to a survey conducted by the CMC earlier this year, there is interest in working together to increase the number of unique holdings available in the state and the number of eBooks available to CARLI members. The committee discussed a few models for collaborative collection development in a recent webinar, including a model that will increase eBook access for all CARLI members.

The Google Group contains a summary report from the survey, and has a few threads organized by popular subjects. Collaborate with librarians directly to divide up a subject area, commit to purchase X amount of unique content in the subject of your choice, or use the group to ask general questions and connect with colleagues. Anyone can post questions or comments to the existing threads, or create new threads. 

The Collection Management Committee will monitor the group throughout the summer and coordinate with interested librarians on specific projects in August. We hope to identify specific projects by August 15, 2016, in order to plan for next steps. If you have questions about the Google Group, please .

CARLI Ending Agreement with Five College Library Depository

CARLI's agreement with the Five College Library Depository will end on June 30, 2016 as a result of budget reductions that CARLI was asked to implement for fiscal years 2016-2018. The agreement, initiated in May 2011, provided access to a print repository of scholarly journals. Please send an  with any questions.

Register for the Annual Instruction Showcase

Registration is now open for the 4th Annual CARLI Library Instruction Showcase to be held on Wednesday, July 20, 9:30 am–3:30 pm at Heartland Community College, Normal. 

The Showcase features innovative elements in library instruction and assessment. Presenters will demonstrate instruction techniques and tools that are designed to enhance library instruction. The schedule of the day's activities and a list of presentation topics is posted on the registration page. Deadline for registering has been updated to Sunday, July 10. If you have any questions about this program, please .

Register online now.


I-Share Member Changes

In late July, three new I-Share member institutions will be incorporated into the I-Share union catalog and resource sharing program. Please welcome Meadville Lombard Theological School, Chicago; Black Hawk College, Moline and Galva; and South Suburban College, South Holland, to I-Share.

In the same timeframe, Kendall College is leaving I-Share. Kendall is the last of the for-profit institutions that were Governing Members of CARLI. The CARLI membership criteria no longer allow for-profit institutions to hold Governing membership.

Voyager Web Reports Beta

We are pleased to announce Voyager Web Reports Beta, a new web-based reporting tool designed by CARLI IT staff to provide an easy way for I-Share library staff to run reports against their Voyager databases without the need to install the Oracle/ODBC client and use MSAccess. 

Results can be viewed, sorted, and searched in HTML format directly in your web browser, or they can be downloaded in CSV format for local manipulation. The reports come from the I-Share Shared SQL for Voyager Reports, or from the stock set of queries provided by Ex Libris in Voyager's default Reports.mdb file, and we are adding more reports every week. Log in using your existing Oracle account username and password, the same one that you currently use to run reports and queries against your Voyager database in MSAccess. 

For more information, please see the complete announcement.

I-Share Resource Sharing Code Clarification

At its June 17 meeting, the CARLI Board approved a clarification statement that will be added to the I-Share Resource Sharing code. The new language more clearly states that I-Share resource sharing is for the primary clientele of I-Share member institutions, only. The paragraph below will be inserted as a new second paragraph of the Purpose section of the Code:

I-Share resource sharing, i.e., patron-initiated or staff-mediated borrowing of materials held by other I-Share member libraries remotely or onsite, is intended to serve the I-Share member libraries’ primary clientele including current students, faculty, and staff. I-Share resource sharing is not to be used to provide interlibrary borrowing services to the broader public, e.g., community residents and permit holders. While an I-Share library may opt to serve these individuals from their own collection, these borrowers should be directed to their local public library for interlibrary loan services. 

Please view the full resource sharing code here.

UB Stat 3: "Borrowed Titles" report

The “UB Stat 3: Borrowed Titles” report lists the titles that your patrons have borrowed (checked out) from other I-Share libraries. CARLI has begun generating a second version of this monthly data set; the new version is intended for importing into Access or Excel for further analysis. 
A new webpage, UB Stat 3: Borrowed Titles, Import Directions, contains step-by-step import directions and a new shared SQL query (The UBStat3 Conspectus Query set) that matches the items to the conspectus categories for easier collection development/review.
Since the ubstat_3_xxx_mmyy_for_import.txt version of the report is new, we have uploaded a set of data for each month of 2016, January-May to your library’s CARLI FTP account. Like all files in your CARLI FTP account, they will be automatically deleted 60 days after their date of creation.

I-Share Next

The I-Share Next Task Force sent a draft RFP to the University of Illinois Purchasing Office for review late last fall. Due to the state budget issues and staff vacancies in the Purchasing Office, reviews are taking several months to process and we continue to await their comments and direction.

Preservation Tip: 

A Year in the Life of Audiovisual/Media Preservation in Illinois: Audiovisual Preservation Care and Handling 
Miriam Centeno, University of Illinois at Urbana-Champaign

As the culmination of this year-long study on the care of audiovisual materials, the CARLI Preservation Committee sponsored an AV Preservation Workshop held on April 18th, 2016, at the University of Illinois Library at Urbana Champaign. The instructor was Joshua Harris, Media Preservation Coordinator at UIUC. 

Read highlights from his presentation, care and handling case studies with Anne Thomason and Patrick Brown, and additional resources on the topics in the full blog article, A Year in the Life of Audiovisual/Media Preservation in Illinois: Audiovisual Preservation Care and Handling.

Other Library News

Upper Midwest Digital Collections Conference

Registration is now open for the Upper Midwest Digital Collections Conference and CONTENTdm Users Group Meeting, August 9-11 at St. Ambrose University in Davenport, Iowa. Join your digital collections colleagues in the Quad Cities for three days of networking, sharing of best practices, and hands-on learning!
The Upper Midwest Digital Collections Conference (#UMDCC16) features:

  • Keynote speaker Trevor Owens on IMLS's national digital platform priority
  • Workshops on metadata for oral history collections, copyright, and managing born-digital content
  • Presentations on a range of topics from a/v digitization to web archiving to community engagement
  • Tours of local museums and archives 

The CONTENTdm Users Group Meeting includes:

  • Keynote panel with Bruce Washburn and Jeff Mixter of OCLC Research and the Strategic Advisory Group for Digital Collections: "CONTENTdm data refinery: A Linked Data pilot study"
  • A CONTENTdm Product Update and Q&A with Product Manager Shane Huddleston
  • A preview of the next phase of CONTENTdm development
  • Presentations from CONTENTdm users 

Registration fees:

  • $55 for Upper Midwest Digital Collections Conference (August 9)
  • $35 for workshops (August 10)
  • $0 for CONTENTdm Users Group Meeting (August 10-11) 

For registration information and the full conference program, visit the conference web site.

Upcoming CARLI Events and Meetings

Important Dates

July 4                        CARLI Office Closed

Forums, Workshops and Training

July 20                      Instruction Showcase

August 2                   Basic CONTENTdm Training


July 11                      Preservation Committee
July 21                      Public Services Committee
July 26                      Created Content Committee

Consult the CARLI calendar for the most current list of meeting times and locations.

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