CARLI News June 27, 2019

CARLI Staff Changes

We are pleased to announce that Jenny Taylor has been promoted to Assistant Director for Electronic Resources as of June 1, 2019. 

Cindy Clennon, Director of Electronic Resources, is retiring on August 30 after more than 11 years of making the e-resources program at CARLI a success. Her wisdom, experience and knowledge will be greatly missed.

Please join us in congratulating both Cindy and Jenny!

Annual Projects from CARLI Committees

We encourage you to take time to review the committee annual reports and projects for FY2019.

In addition to the committee's annual reports, the committees each work on a project that will be useful to the member libraries. The projects for FY19 are:

Open Access eBook Pilot; Statistics Project; and Textbook Reserve & Curriculum Material Survey Project, Collection Management Committee
Creating a Repository of VPAT Information, Commercial Products Committee
Promotion of Digital Collections and Linked Data Education, Created Content Committee
Inclusive Classroom: Cultivating Learning Environments for Students with Diverse Identities, Instruction Committee
Beyond the Book: Preserving Your Non-Book Collections, Preservation Committee
Assessment of Public Services in Academic Libraries, Public Services Committee
I-Share Universal Borrowing Standards Consortial Policy Survey, Resource Sharing Committee
Alma and SFX: Getting Ready for Migration, SFX Committee
Change is Good: You Go First! Leading Others To and Through Change, Technical Services Committee

CARLI's committees play a vital role in the ongoing success of the organization, and the service of all of our volunteers maintains the tradition of commitment to developing and maintaining quality programs and services that enhance CARLI's reputation in Illinois and beyond.

The efforts of CARLI committee members provide a critical service to the organization and to all Illinois libraries, and we offer our thanks and deep appreciation for their service.

Save the Date: 2019 CARLI Annual Meeting and Directors' Meetings

The 2019 CARLI Annual Meeting will be held on Friday, November 15 at the I-Hotel Conference Center in Champaign. Staff at any CARLI member library is invited to attend.

A meeting of the CARLI Governing Directors will precede the Annual Meeting. More information about these meetings will be available in late August.

Project Outcome Webinar

We hope you will join us for the Project Outcome Webinar, presented by Sara Goek, ACRL Program Manager on July 19, 10-11 a.m.
Attendees will learn about the new Project Outcome for Academic Libraries surveys and resources. Project Outcome is a free toolkit that helps libraries measure four key learning outcomes – knowledge, confidence, application, and awareness – across seven library program and service areas. The survey topics cover: 

  • Instruction
  • Events/Programs
  • Research
  • Teaching Support
  • Digital & Special Collections
  • Space
  • Library Technology

The toolkit provides academic libraries of any size the means to easily measure outcomes and use that data as the basis for improvements and advocacy.

Register for the webinar. 

User Studies, Privacy, and IRB - What Every Librarian Needs to Know

If you missed the webinar on this timely and important topic presented by Lisa Janicke Hinchliffe, author of Privacy in User Research and faculty member at the University of Illinois at Urbana-Champaign Library, you can view the recording! Lisa provides guidance on thinking through issues related to privacy and other ethical considerations in user research, including library assessment and learning analytics, and navigating IRB, human subjects, and other institutional requirements for your projects.

Alma/Primo VE Project Update

Alma/Primo VE Kickoff Webinar, July 11, 2 p.m.

Although we are already working with all 91 I-Share libraries on collecting migration decisions in the various Alma and Primo worksheets, we are going to take a small step back from this detailed work and, with our Ex Libris project staff, present a project Kickoff webinar at 2 p.m. on July 11, 2019. The webinar will be live, and will also be recorded for viewing at a later date. This webinar will present a high-level view of the transition from Voyager to Alma and Primo VE, project tasks and timeline. This is not an Alma/Primo VE training session, nor will it be focused on the details of the various migration forms, but rather will cover the project and products in general, non-technical terms. Speakers will include CARLI Senior Director, Anne Craig, Ex Libris VP, Jane Burke, North Central College’s Vanguard team leader, Belinda Cheek, and other CARLI and Ex Libris staff. 
No registration is required. This webinar will be hosted on Ex Libris′ WebEx system. Visit this URL to connect to the webinar shortly before 2 p.m., July 11, 2019.  The meeting number is: 710 396 421

Project Tasks and Deadlines

I-Share library staff are currently working on completing a set of migration worksheets that will define many of the data and policy settings generated in the Alma Test load. CARLI staff have, and are continuing to develop a variety of recorded webinars and documents that help to explain these forms and their outcomes. Completed worksheets will be reviewed by CARLI staff and forwarded to Ex Libris whose staff will use these data to define test environments for each I-Share library. In early September, CARLI will send Ex Libris a full set of Voyager and SFX data (along with data any libraries using other link resolvers have provided). Ex Libris expects to be able to deliver the completed test environments to us in approximately mid-October, depending on how long the Alma data loads take.

Make sure to view our full guide to all Alma/Primo VE deadlines and events. This page provides you a chronological view and also links to background information on tasks.

Primo VE

While the majority of our project activity currently focuses on Alma, we want to remind you that along with Alma, each I-Share library will receive Primo VE, which is a full featured discovery service that provides access to not only your library catalog and the I-Share union catalog, but also your electronic resources including links to licensed full text resources. Primo VE is bundled with our Alma license and will be covered, along with Alma, by each I-Share library′s annual I-Share assessment fee. Shortly after you receive access to your test Alma test environment this fall, you will also receive access to a Primo VE implementation that allows you to search your Alma test database and your electronic resources. In the coming weeks and months, we will be offering more opportunities to learn about Primo VE and how it can be customized for your library. In the meantime, please read more about Primo VE on the Ex Libris Knowledge Center

Promoting Your Digital Content through CARLI

Promote your digital collection or digital humanities project on the CARLI Facebook Page! Our Facebook page serves students, faculty, and staff of academic and research libraries across Illinois as well as the public, and we hope to help expand the reach of your digital content through these promotional posts.

The CARLI Created Content Committee is currently accepting submissions for the following:

  • New digital collections
  • Upcoming exhibits or symposia related to digital content
  • Digital collections that highlight trending topics, holidays, or important dates

Submit your content. Please include your collection or project name, an image from the collection, a link, and a brief description.

Mid-Level Leaders Symposium

CARLI is planning an exciting day-long leadership symposium for mid-level leaders, "Mid-Level Leaders Symposium: CARLI′s Next Deans and Directors," from 9:00 a.m. to 4:00 p.m. on September 25. The event will feature Karen S. Goins, executive coach, facilitator, consultant, speaker, and author. Karen will guide attendees to:

  • Understand what leadership is
  • Discuss leadership competencies that increase success in a library environment
  • Have meaningful conversation with each other about senior leadership and upward mobility topics
  • Develop a personal plan to improve leadership competencies
  • Have fun during the day while the group is learning!

To register, visit the event page. A registration fee of $50 will be charged. Breakfast and lunch will be provided. A special room rate will be available for lodging on September 24 at the Holiday Inn Conference Center. To make a reservation, call 217-398-3400 and ask for the CARLI Leader Symposium. You can also book online and enter the code CRL with the date.

ACRL Workshop: Standards for Libraries in Higher Education

The University of Illinois at Chicago, Northwestern University, and CARLI are pleased to host the Association of College and Research Libraries: Standards for Libraries in Higher Education Workshop at the University of Illinois at Chicago from 8:00 a.m. to 4:30 p.m. on October 29, 2019.

The learning outcomes for the program are:

  • Establish the library and institutional contexts to effectively engage in planning, self-study, accreditation, or program review processes.
  • Use the ACRL Standards for Libraries in Higher Education and other foundational documents as a framework to develop benchmarks, evaluate quality and performance, and demonstrate value to the institutional mission.
  • Evaluate various metrics and assessment tools to select the best approach for a given situation.
  • Examine the role of leadership in building a culture of assessment to engage all librarians and staff members in effective decision-making.

This workshop is intended for all librarians, library staff, and library administrators who need to demonstrate the value of their library by documenting their contributions to overall institutional effectiveness and/or to identify areas for quality improvement. Attendees are not expected to have previous experience applying the Standards. Though the primary audience is librarians, library staff, library administrators and other campus professionals in areas of assessment, institutional planning and improvement, and academic technology may be interested as well.

There is a $45 registration fee. A special room rate is available for lodging at Crown Plaza, West Loop location, on October 28, the day prior to the program.

For complete program, lodging, and registration information, visit the event page

CARLI is committed to bringing the high-quality ACRL RoadShow Traveling Workshops to member library staff. The "Standards for Libraries in Higher Education" RoadShow is the third program co-sponsored by member libraries and CARLI since 2018, including "Scholarly Communication: From Understanding to Engagement" and "Engaging with the ACRL Framework". 

CARLI Career Fair

We are excited to announce CARLI′s first Career Fair, to be held in partnership with the iSchool at the University of Illinois at Urbana-Champaign, on Thursday, November 14, 2019, 3-5 p.m. at the Holiday Inn Conference Center, 101 Trade Center Drive, in Champaign. The event is being held on the day before the CARLI Directors Meeting and the Annual Meeting. 
Career Fair registration information for employers is forthcoming and will be open to Illinois libraries, museums, and archives, and businesses that hire information profession graduates. CARLI Governing Members who would like to participate as an employer will not pay a registration fee. The Career Fair will be followed immediately by a mixer from 5-7 p.m., for networking, socializing, and to learn about an initiative to commemorate a special CARLI resource sharing 40th anniversary.
Our partners at the iSchool provide an online tool called "Handshake" to assist both employers and job seekers. Employers will be required to use Handshake to register for the fair (registration for the fair will open soon). 
Please make sure to view the recorded webinar that demonstrates Handshake and other information about the Career Fair. 
Questions about the Career Fair can be directed to our colleague at the iSchool:

Employer Relations Coordinator
School of Information Sciences, University of Illinois at Urbana-Champaign 
We hope that you will participate as an employer in the Career Fair and you will find the opportunity helpful in terms of finding great candidates for your library’s vacancies.

Preservation Tip: Beyond the Book: Project Summary

Mary Burns, Special Collections Catalog Librarian, Northern Illinois University

The theme of this year′s Preservation Committee Annual Project was preserving non-book materials in library collections. The preservation of bound volumes and archival papers is well documented but there are fewer resources available to help with the care of unusual items. Board games, maps and blueprints, microfilms, paintings, photographs, scrapbooks, and textiles have their own needs when it comes to their housing, storage, and display. These articles discussed some of the problems these materials present to conservators and how they dealt with them. 

Please visit the Preservation Committee's web page to read the full article.

Other Library News

Proposals Sought for Chicago Research Summit: Deadline July 8, 2019

The Chicago Research Summit is seeking presenters across various disciplines to lead engaging and stimulating sessions about how they are using Chicago-based research pedagogy to enhance undergraduate student learning, sessions that share research, institutional best practices, successful programs, assignments, coursework, and creative approaches to this method of instruction. Representatives from Chicago area museums, cultural institutions, and community organizations are encouraged to submit proposals that highlight their services and collections. 

Areas of interest include:

  • Engaging Undergraduate learners
  • Pedagogy and Curricula
  • Facilitating Student Researchers
  • Program Administration and Evaluation
  • Community Partnerships
  • Exploring Chicago Collections 

More information is available on the Chicago Research Summit site.

Health Science Librarians of Illinois Call for Lightning Talk Proposals

Have something you want to share? By popular demand, lightning talks are back for the Health Science Librarians of Illinois (HSLI) 2019 Annual Conference, which will take place from Wednesday, September 11, to Friday, September 13, at the I Hotel and Conference Center in Champaign, IL. The afternoon of Thursday, September 12, has been set aside for sharing experiences, best practices, or how lemonade was made out of lemons! Each presenter will be allotted 5-10 minutes, depending on the number of abstracts that are accepted. There will be ample time afterwards for Q&A and lively discussion.

To apply, submit an abstract of no more than 200 words to  by Friday, July 26. Notification of acceptance will be sent by Monday, August 5, after the Lightning Talk Subcommittee reviews the submissions. Co-authored presentations are acceptable, though there should be no more than two presenting authors. The presenting author(s) must register for, and plan on attending, the Conference. 

More information about the Conference is available at the HSLI web site. Watch for upcoming announcements on Conference and hotel registration, among other topics.

Lightning talks are guaranteed to spark creative ideas that we can all borrow and adapt to our own libraries. Please consider sharing your expertise or story.

Save the Date: Health Science Librarians of Illinois Conference September 11 through 13.

Are you interested in learning about the latest trends and practices in librarianship, while networking with colleagues from across the state? Do you have a special interest in health and medical librarianship? Please join the Health Science Librarians of Illinois for their 2019 Annual Conference. The event will take place from Wednesday, September 11, to Friday, September 13, at the I Hotel and Conference Center in Champaign, IL. The Conference theme will be "Going Forward, Looking Back", as HSLI celebrates its 40th anniversary. Watch for additional information soon about the Conference program, along with calls for presentations and poster sessions.
For background on the Health Science Librarians of Illinois as an organization, please go to their site.
If you have any questions, please contact , Publicity Chair for the HSLI Conference Planning Committee. We hope to see you in Champaign this September!

Upcoming CARLI Events and Meetings

Important Dates

July 4             CARLI Office Closed for Independence Day
July 4             No ILDS Delivery on Independence Day

Alma Primo VE Deadlines

July 9                  Completed P2E File Due
July 23                Completed Migration Form Due
July 23                Alma Test Load Location Worksheets Due
July 23                ProQuest (Serials Solutions) 360 Link Resolver Data Due
July 23                Completed Primo VE Worksheet Due
July 23                Non-Ex Libris Product Link Resolver Excel File Due

Webinars, Forums, Workshops and Training

July 11                Alma/Primo VE Kickoff Webinar
July 16 – 17        CARLI Counts Cohort 1 Session 2
July 18                Alma & Primo VE Migration Open Office Hours
July 19                Project Outcome Toolkit Webinar
July 23                FY 20 All Committees Kickoff Webinar 
July 25                Alma & Primo VE Migration Open Office Hours

August 1               Alma & Primo VE Migration Open Office Hours 
August 8               Alma & Primo VE Migration Open Office Hours
August 15             Alma & Primo VE Migration Open Office Hours
August 22             Alma & Primo VE Migration Open Office Hours
August 29             Alma & Primo VE Migration Open Office Hours

Consult the CARLI calendar for the most current list of meeting times and locations.

Contact Us

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