CARLI News February 27, 2018

Annual Online Library System Certification

The annual online certification process began January 2, 2018. Certification is required of all library system members (including all CARLI libraries) in order to qualify for continuing system services and grants programs from the Illinois State Library. The window for certification will close March 31, 2018.

You can certify online

Libraries are also required to complete the ILLINET Interlibrary Loan (ILL) Traffic Survey, before completing certification. The ILLINET Traffic Survey can be completed any time prior to the certification deadline, March 31. I-Share libraries should consult the statistics section of the CARLI web site to complete your survey. 

More information about certification is available at the State Library′s Annual Library Certification Web page. The page includes a link to the data and questions included in the certification form; a link to the online certification portal (accessible from January 2–March 31), a Frequently Asked Questions page, a pre-recorded webinar that reviews the annual certification process, and a document outlining Library Data Entry Guidelines to use in completing the certification form. 

Listening Sessions with CARLI Library Directors Scheduled for Spring 2018

After traveling around the state for several very successful "Listening Sessions" with CARLI library directors last fall, we have scheduled a few more sessions for the spring. These will be informal, approximately two-hour sessions. During these meet-ups CARLI Senior Director, Anne Craig, is eager to hear from each of you about your library's challenges and successes. It is vitally important that we understand your needs and can relate your stories to stakeholders.
The following are the spring sessions: 

@ Northern Illinois University, DeKalb, Wednesday, March 21, 10:30 am
@ Illinois Wesleyan University, Bloomington, Wednesday, April 11, 10:00 am
@ Rush University, Chicago, Tuesday, April 24, 10:30 am

Please plan to join us for a session.

E-Resources Interest Survey Results

CARLI E-Resources staff and the Commercial Products Committee recently completed a survey to assess interest in several possible new products to be included in the CARLI brokering program.  The survey included in the following products:

  • Bloomsbury – 27 modules
  • DocuSeek2
  • Films on Demand
  • IBISWorld
  • Kanopy
  • Naxos Music Library
  • Statista

​Eighty-seven responses were received from 76 libraries. Products with the greatest interest were Bloomsbury, Kanopy, Films on Demand and Naxos Music Library.  CARLI staff have begun working with Bloomsbury in hopes of offering their modules in the FY19 selection cycle. As CARLI does not have relationships with the other three vendors, we will begin working with them in hopes of securing licenses. These agreements, if reached, will be on a longer arc (FY20 at the earliest) so interested libraries should continue with trials or existing license agreements until such time that CARLI can successfully put license agreements in place. Additional information about the status of negotiations will be provided as it is available.

The other products on the list that received sufficient interest will be contacted after negotiations with these four vendors have been completed.

FY19 Selection Cycle Dates

CARLI staff are currently working with fiscal year vendors to prepare for the FY19 selection cycle.  Tentative dates for the selection system to be open to libraries are April 9 through May 18. Fiscal year vendors will be offering 33 new products for FY19.

Consortial Ebook Statistics

If you are interested in your institution′s usage statistics for the consortial ebook collection, please send an email to . Please include the time period that you need the data, such as July 1, 2016 – June 30, 2017.

You can now check online for information on the number of titles owned in the consortial ebook collection.

Faculty Experiences on Teaching with OERs: A Webinar Celebrating Open Education Week

The Louisiana Library Network (LOUIS) and CARLI have joined together to bring an exciting webinar on open educational resources (OER) to you during Open Education Week 2018. Please join us on Tuesday, March 6 from 11:00 am–12:00 pm.

The webinar will feature special guest speaker Lisa Petrides from the Institute for the Study of Knowledge Management in Education (ISKME) as the moderator. The panelists include Esteban D. Araya (Western Illinois University), Kelly Black (College of Lake County), Francesca Mellieon-Williams (Southern University), and Mollye Russel (Baton Rouge Community College).

Please share with others in your institution who may be interested. It's perfect for administrators, faculty, and staff interested in learning more about how open education resources can be incorporated into their courses.

LOUIS is providing the platform (WebEx) for the webinar. Register with LOUIS.

Register for the Copyright Q & A Webinar

There is still time to register for the March copyright webinar, Copyright Q&A with Sara Benson, Copyright Librarian being held on March 6 from 10:00 am–12:00 pm. 

Sara Benson is an Assistant Professor and the Copyright Librarian at the University of Illinois at Urbana-Champaign Library. She has a JD, a Masters of Law, and an MLIS and looks forward to conversing with CARLI members about copyright. You listen to her podcast (titled ©hat or ″copyright chat″)on the University of Illinois library site or on iTunes.
Please register no later than Friday, March 2. There is a section on the registration page that allows you to ask your copyright question in advance of the webinar

if you have any questions.

Registration Open for Public Services Open Houses

The Public Services Committee is pleased to sponsor two Open Houses at CARLI libraries to explore the topic of service models. Staff will showcase their facilities and share their current service models. Other CARLI members will also present. Lunch will be provided.

More information and registration may be found on the CARLI website:

Register soon as space is limited.

"Train the Trainer: Ideas & Tips to Help Faculty Teach Information Literacy" Webinar

Registration is now open for the Instruction Committee webinar "Train the Trainer: Ideas & Tips to help Faculty Teach Information Literacy" on Monday, March 19, 1:00–2:00 pm. 

This webinar will share strategies for collaborating and equipping faculty with tools and information they need to design more effective course content and assignments. You will learn how to "talk" the language of faculty and take advantage of professional development opportunities on your campus. This webinar will empower you to experiment with new ways to collaborate and reach faculty on your campus. The presenter will share successes, failures, and lessons learned from her experiences working with faculty.

The CARLI Instruction Committee's theme for this year is "We Can't Do It Alone: Joining Forces for Sustainable Partnerships." Through a series of online events, the committee will offer opportunities to learn how to extend information literacy programs in ways that are scalable and sustainable.

Our next online session is on equipping faculty with the skills that they need to teach information literacy.

Marielle McNeal is the Head of Teaching and Learning Services at North Park University in Chicago, where she coordinates and leads the library′s efforts to integrate information literacy across the curriculum. She received a bachelor′s degree in English and Professional Writing from Eastern Illinois University and a master′s degree in Library and Information Science from the University of Illinois at Urbana-Champaign. She is currently working toward a master′s degree in Higher Education Administration and Leadership. Her professional interests include information literacy instruction for at-risk students, information literacy in the health sciences field, and the librarian’s role in faculty development.

Please register for this webinar. It will also be recorded and posted to the CARLI website.

Please send any questions to .

Webinar: "Using Data to Assess and Communicate Improvements in Resource Sharing"

Registration is open for the upcoming resource sharing webinar: "Using Data to Assess and Communicate Improvements in Resource Sharing" on Thursday, March 29, 2018, 10:00 –11:00 am.

This webinar will focus on how North Park University (NPU) used data to assess changes in their resource sharing workflows and staffing, and then communicated those changes. Andy Meyer will share how NPU changed their policies to improve their I-Share workflows, how you can use Tableau to explore and assess your data, and some best practices and strategies for communicating data through graphs and visualizations.

Andy Meyer is the Head of Electronic Resources and Interlibrary Loan at North Park University in Chicago. He holds a Master's degree in Library and Information Science from the University of Illinois at Urbana-Champaign, where he earned a specialization in data curation. He is interested in developing and sharing resources that help libraries of all sizes manage and use data, and in improving resource sharing among libraries.

Please register for this webinar. It will also be recorded and posted to the CARLI website.

Please send any questions to .

Register Now for In-Person Workshops from the Open Textbook Network Trainers

CARLI will be hosting trainers from the Open Textbook Network (OTN) on April 23, 24, and 26, when they give Train-the-Trainer workshops as part of CARLI′ s OTN membership.

These sessions are intended for librarians or library staff who plan to give training sessions at their local institutions. The OTN′ s Train-the-Trainer workshop will increase participants′ familiarity with the nuances related to the issues around open textbook adoption; strengthen presentation capacity for future open textbook workshops; and enhance open textbook program development.

CARLI members are encouraged to bring a local partner with them be it another librarian or library staff member or someone on their campus also involved with OER including but not limited to instructional designers, faculty or campus staff members involved with local OER efforts, or university administrators.

Online registration is now open. The three sessions will have the same content, so those interested should register for only one workshop.

Due to expected high interest in these workshops, registration is limited to 2 people per CARLI member library. A waitlist will be established. If registration is not full on March 15, registration will be opened to those on the waitlist. Registration will close for all workshops on April 8.

CARLI plans to stream the program on April 24 for those not able to attend in person. The program will NOT be recorded. You do need to register for this option.

If you have any questions, please contact

CARLI-OER Email List

CARLI has established an email list for CARLI members to discuss and learn more about Open Educational Resources. The Open Textbook Network encourages consortia to establish a local email list to support the community of people that are working with open educational resources. Any person from a CARLI institution may subscribe to the email list.

ACRL Scholarly Communication RoadShow: From Understanding to Engagement

The University of Illinois at Urbana-Champaign and CARLI are pleased to host the full-day ACRL Roadshow - Scholarly Communication: From Understanding to Engagement on May 4 at the I Hotel in Champaign, Illinois.

This all-day workshop will be led by Scholarly Communication RoadShow instructors Carla Myers, Assistant Professor and Coordinator of Scholarly Communications at Miami University Libraries, and Rachael G. Samberg, Scholarly Communication Officer at the University of California at Berkeley.

The day begins with an overview of scholarly communication fundamentals including open access, copyright, and library engagement.

For the afternoon sessions, the expert presenters will offer a deep dive into the following specific areas:

  • Institutional Repositories
  • Open Education
  • Outreach and Programming

This one-day workshop will be provided to attendees free of cost and lunch will be provided. 

The workshop is appropriate for those with administrative responsibilities, with new leadership assignments in scholarly communication or digital publishing, as well as liaisons and any others who are seeking to advance their professional development in scholarly communication. CARLI member libraries are especially invited to attend.

Due to expected high interest in this workshop, registration will initially be limited as follows:

  • February 19–March 21: CARLI Members may register. There is a limit to two people per CARLI member.
  • March 22–April 4: Registration will be opened to all who are interested, including those from non-CARLI institutions. A wait list may be instituted if there are limited remaining spaces.
  • April 4: Registration closes

Please register for this event.

ACRL Framework Workshop

Illinois Wesleyan University, Illinois State University, and CARLI are partnering to bring the Engaging with the ACRL Framework Workshop to Normal on May 14. This one-day workshop focuses on engaging more deeply with the Framework and exploring ways that it may help to enrich individual teaching practices, as well as their local instruction programs and institutions. Throughout this workshop participants will explore concepts and pedagogical approaches outlined in the Framework and their significance to their own instructional work. Attendees will apply their learning and reflection to creating instruction plans for their local contexts and considering possibilities for growing teaching partnerships. The workshop will be led by Jenny Dale (University of North Carolina at Greensboro) and Kate L. Ganski (University of Wisconsin-Milwaukee).

Cohorts from the same institution are encouraged to attend and work together on their information literacy curriculum.

Please visit the ACRL site for more details on the workshop and presenters bios.

  • May 14, 8:00 am–5:00 pm
  • ISU Alumni Center (1101 North Main, Normal, Illinois 61761)
  • $50 for CARLI member librarians (Cost subsidized by CARLI, Limit 45 attendees)
  • Light breakfast, lunch, and printed workshop materials
  • Register here

Illinois Fire Service Institute Burn Simulation and Recovery Workshop

The CARLI Preservation Committee is sponsoring a Burn Simulation and Recovery Workshop on Wednesday, June 13, 2018, from 8:30 am–4:15 pm. The workshop will be held at the Illinois Fire Services Institute, 11 Gerty Drive, Champaign.  

This workshop will include presentations by a fire professional, hands-on fire extinguisher training, burn simulation, and practice recovery of library materials. Jennifer Teper, Bud Velde Preservation Librarian and Head of Preservation Services at the University of Illinois at Urbana-Champaign, will lead the salvage and recovery discussion and exercise. 

Registration is limited and will open at 9:00am on March 1, 2018. 

We look forward to seeing you there! 

If you have questions, please send them to .

FY18 Collaborative Collection Development

The CARLI Collection Management Committee (CMC) is pursuing ways that CARLI members can work together to enhance the statewide collection. All members are encouraged to participate in the following projects as they are able.

Open Access eBooks Survey

The CMC is exploring the availability of Open Access eBooks and their corresponding cataloging records. In this context, Open Access eBooks refers to academic monographs that are made freely available for use and distribution online.

What Open Access eBooks would member libraries like to see available to all libraries using I-Share and eventually through OCLC Collection Manager to all CARLI members?

Even if your institution does not currently select or add Open Access eBooks to your local catalog, all CARLI members are encouraged to complete the survey, so there is an accurate representation of the entire consortium.

Thank you for completing this survey to help us understand current practices and interest in this topic within the CARLI membership.

The survey will be available until February 28.

Purchasing Consortial eBooks

The CARLI Collection Management Committee encourages all CARLI Governing members to purchase at least two eBooks to expand and update the shared consortial eBook collection that was first purchased for the 2014 CARLI eBook Pilot Project and expanded in 2017 following last year′s CMC encouragement to ″buy two″.

Thank you to the 13 CARLI members that have already "bought two" (or more) ebooks for the consortial collection.

All Governing members will have perpetual access to the titles purchased by libraries through this contract, as well as to the 3,924 titles already purchased by CARLI through the pilot project and by members following the last CMC request.
For the terms of the contract, interested libraries should contact .
CARLI and the CMC learned from the 2017 project, that not all eBook titles are available for consortial purchase. With that in mind, the CMC has updated the procedures to purchase an eBook for the consortium.
To order an eBook for CARLI, please review the list of titles that the Collection Management Committee has determined are available for consortial purchase via ProQuest. This Google spreadsheet has three tabs: No Copies in I-Share (~3,100 titles), No Print Copies in I-Share (~4,300 titles), and the complete list of titles available with I-Share inventory counts. Each tab includes the Proquest Document ID, Title, Author, Imprint, Publisher, Publication Date, Proquest Subject, Language, Price, Anticipated Consortial Price, and I-Share Inventory Counts for your information.
Once you have identified titles you would like to purchase, please complete the form on Survey Monkey. Following the receipt of your order, CARLI staff will confirm the consortial Non-Linear price (your final price) with you before placing the order. CARLI will then send your library an invoice for the titles that you confirm for purchase.
Orders must be requested via SurveyMonkey by May 10, 2018 to be processed and invoiced this fiscal year (prior to June 30, 2018). 
The following publishers are still participating in this contract: Bloomsbury Academic; CABI; Diplomica; Edinburgh University Press; Guilford Publications, Inc.; Indiana University Press; Jessica Kingsley Publishers; John Benjamins Publishing Company; McFarland Publishers; McGraw-Hill International UK; Morgan & Claypool Publishers; Princeton University Press; Sage Publications; SAGE Publications, Inc.; University of California Press; University of North Carolina Press; Wiley (two year embargo on purchases), and Zed Books, Ltd.
If you have questions about this program, please contact .

Education (Curriculum Materials, K-12) Education (Curriculum Materials, K-12) 

CARLI member libraries are invited to participate in the ongoing education collaborative collection development project. Via conversations with educators, the committee has collected K-12 curriculum titles being used throughout Illinois. The title list was refined to exclude titles already held by I-Share libraries, leaving unique items.
To participate, please add your institution′s name to the Google Sheet next to the title/set your library will purchase. We ask that all participating libraries allow Universal Borrowing (UB) or Interlibrary Loan to CARLI members of titles selected as a part of this project. 
Last year six CARLI member libraries participated and purchased $32,643 in curriculum sets ranging in price from $175 to $6,000 per set. This greatly increases CARLI member institutions′ access to materials being used throughout classrooms in Illinois. 
Please contact  or  if you have any questions or feedback.

One-Time Purchases

CARLI member libraries are invited to participate in the One-Time Purchases collaborative project.
The project′s goal is to have every CARLI library purchase two or more unique print titles which are not owned by CARLI and/or I-Share Libraries at least six months after their publication date. We believe that after six months most titles that would have been purchased will have been added to OCLC and I-Share. Please purchase titles between February and June 2018.
The focus of this project is not to have participants purchase titles of low or limited value. Due to budget issues, we suspect that member libraries have not been able to buy all the print books they wanted. These are the titles we hope member libraries will commit to purchasing for the project. If every member purchases a few that are not held in our consortium, our joint collection will be richer.
Last year CARLI libraries purchased 164 titles for the project. We hope to have more participants this year! With everyone working together, we can provide more materials to our libraries′ users.

Please record your purchases here.
FY17 purchases can be found here.
Please contact or  if you have any questions.

I-Share Annual Statistics

For libraries responding to the ACRL Academic Library Trends and Statistics Annual Survey (due February 28, 2018), and/or the IPEDS 2017-2018 Academic Libraries Component survey (due April 25, 2018), CARLI staff have provided resources to help you respond. CARLI staff generate reports for these statistics annually. Descriptions of these statistical reports may be found on the "The I-Share Annual Statistics Package" web page. Section 3 of this page provides suggestions about how to use and interpret the reports.
Additionally, libraries frequently ask about the number of consortially-provided electronic resources. For the FY 2017 ProQuest Ebook Central collection (formerly EBL Ebooks) and the HathiTrust resources that are not loaded to your local catalogs, those numbers are:

  • E-books (Ebook Central): 3,887
  • HathiTrust public domain US: 487,622 

If you need an additional copy of your last CARLI Annual Stats Package, or have any questions, contact us at

An Analysis of CARLI SFX Usage Data

Denise Green from CARLI has written an SFX article titled, "What Serials Do Patrons Look Up? An Analysis of CARLI SFX Usage Data July 1, 2016 to January 30, 2018." 

Currently 41 CARLI libraries use the SFX link resolver. SFX allows patrons and library staff to look up and connect to specific journals from citations in a variety of indexing sources. In SFX terminology looking up a journal is a "request" and connecting to the title is a "clickthrough." 

Would you like to know: What are the thirty most popular titles by clickthroughs? What are the thirty serials most frequently sought but not found in full text? The tables and charts found in the article show the results for these questions from July 1, 2016 to January 30, 2018. 

You can read the full article here. For questions, please contact us at .

Preservation Tips

Communicating the Value of Preservation – Staff Training
Mary Burns, Special Collections Catalog Librarian, Northern Illinois University

Staff who are trained to be sensitive to preservation issues and to properly handle different types of library materials can help slow their deterioration. Prolonging the life of physical materials can save libraries replacement and repair costs. 

Understanding the dollar value of preservation training for library staff; a hierarchical approach to staff training that is based upon job responsibilities and types of knowledge needed for their position; as well as resources for preservation training are all explored in this article.

Read the full article.  

Communicating the Value of Preservation: Digital Preservation Program
Ann Lindsey, Head of Conservation, The University of Chicago Library

Communicating the value of a digital program is straightforward. Most people can readily see the value that digitization provides in protecting original material, convenient access, and advanced searching and datamining capabilities. It can be more complicated to communicate the need for the framework that a robust digital program requires. A good framework can create an efficient workflow, enhance accessibility, and reduce the possibility of loss. A robust Digital Preservation Program incorporates the following:

  • Selection
  • Capture
  • Metadata
  • User Interface
  • Long Term Data Management

Continue reading the full article

View this and other articles written by Preservation Committee members on the topic Communicating the Value of Preservation.

MINRVA App Available for I-Share Libraries from the UIUC Library

The mobile app MINRVA is available for I-Share libraries from the University of Illinois at Urbana-Champaign Library. The app, which uses a modular design, was developed independently by library staff at the UIUC to work with I-Share data.
The MINRVA core modules are available free to I-Share libraries and patrons. These modules include local catalog and I-Share catalog search, and several popular library account functions such as logging in to view item due dates, renew items, and check on requested item statuses.
In addition to the free components, the MINRVA project team, led by Jim Hahn of the UIUC library, is now also offering additional MINRVA components to I-Share libraries on a subscription basis. These Pro and Premium plans include a customized design and additional modules that allow your patrons to: search article databases, view new books and best sellers, and use an anonymous question and answer service; to: see upcoming events, receive personalized book recommendations, check library hours, and view currently available loanable tech. More information about plans and pricing is available from the MINRVA web site.
Libraries interested in receiving more information about MINRVA, or who have questions about implementing MINRVA should directly.

Other Library News

Mary Case Receives the Ross Atkinson Lifetime Achievement Award

The Association for Library Collections & Technical Services (ALCTS) has named Mary Case, university librarian at the University of Illinois at Chicago, and former member and Chair of the CARLI Board of Directors, as the 2018 recipient of the Ross Atkinson Lifetime Achievement Award. The award honors the memory of Ross Atkinson, a distinguished library leader, author, and scholar whose extraordinary service to ALCTS and the library community-at-large serves as a model for those in the field. 

The award will be presented at the ALCTS Awards Ceremony on June 23, 2018, during the American Library Association (ALA) Annual Conference and Exhibition in New Orleans.

Case′s exceptional career spans over 30 years beginning as a serials cataloger at Northwestern University. 

If you would like to read the full article, please visit the ALA web site.

Transformative Digital Humanities: Feminist Interventions in Structure, Representation, and Practice

In 2018, how have digital humanities scholars taken up the call to expand the literary and historical canon to include groups that have been understudied or misrepresented by the print record? What does an intersectional, feminist digital humanities methodology look like, who or what is it transforming, and how might we practice it in our own institutions? Transformative Digital Humanities: Feminist Interventions in Structure, Representation, and Practice asks how digital work might better support the knowledge and cultural production of women and people of color.

On March 23, 2018 from 9:00 am–5:30 pm at Loyola University Chicago, humanities scholars, librarians, archivists, digital historians, and others are invited to connect and participate in a day of discussion that will address questions about the organizational and technical infrastructures needed to support transformative digital research, and consider alternative modes of representing gender and race in digital archives. The meeting will be in the Klarchek Information Commons on the 4th floor.

This event is free and open to the public. Please see additional information and register on Loyola's web site. Contact with questions. 

Upcoming CARLI Events and Meetings

Forums, Workshops and Training

March 6                   Copyright Q & A Webinar
March 6                   Faculty Experiences on Teaching with OERs Webinar
March 15                 Public Services Open House at Millikin University
March 19                 Train the Trainer: Ideas & Tips to Help Faculty Teach Information Literacy Webinar
March 29                 Using Data to Assess and Communicate Improvements in Resource Sharing Webinar

April 6                     Public Services Open House at University of St. Francis
April 20                   University of Chicago Preservation Department and Oriental Institute Open House
April 23                   Open Textbook Network Train-the-Trainers Workshop, Governors State
April 24                   Open Textbook Network Train-the-Trainers Workshop, Loyola University
April 26                   Open Textbook Network Train-the-Trainers Workshop, Heartland Comm. College


March 5                   Public Services Committee Meeting
March 7                   Technical Services Committee
March 9                   CARLI Board of Directors Meeting at Millikin University
March 12                 Preservation Committee Meeting
March 12                 Instruction Committee Meeting
March 14                 SFX Systems Committee Meeting
March 14                 Created Content Committee Meeting
March 19                 Commercial Products Committee Meeting
March 20                 Collection Management Committee Meeting
March 20                 Open Educational Resources Task Force
March 21                 Resource Sharing Committee Meeting
March 21                 Directors Session, Northern Illinois University

April 4                     Technical Services Committee Meeting
April 9                     Preservation Committee Meeting
April 9                     Instruction Committee Meeting
April 9                     Public Services Committee Meeting
April 11                   Directors Session, Illinois Wesleyan University
April 11                   SFX Systems Committee Meeting
April 11                   Created Content Committee Meeting
April 16                   Commercial Products Committee Meeting
April 17                   Open Educational Resources Task Force Meeting
April 18                   Resource Sharing Committee Meeting
April 24                   Directors Session, Rush University
April 27                   Collection Management Committee Meeting

Consult the CARLI calendar for the most current list of meeting times and locations.

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