CARLI News August 29, 2018

CARLI Receives Laura Bush 21st Century Librarian Program Grant

We are pleased to announce CARLI′s selection as a recipient of an Institute of Museum and Library Services (IMLS), Laura Bush 21st Century Librarian Program grant, in the amount of $243,885. "CARLI Counts: Analytics and Advocacy for Service Development," is a three-year project beginning October 1, 2018. This proposal is one of only 14 funded during this cycle.
CARLI Counts is a continuing education library leadership immersion program that prepares librarians to make effective use of research findings on the impact of academic libraries on student success for the twin purposes of service development and library advocacy. Program participants will learn how to use local library data analytics in alignment with institutional data, goals, and strategic priorities to improve their services and demonstrate their value. CARLI Counts deliverables will include a portfolio of local case studies, an evaluation of the collective statewide impact of those cases, and a replicable state/regional training model for equipping librarians to be campus leaders in assessing library impact on student learning and success, all of which will be made openly available on the CARLI website. CARLI will work in partnership with the University of Illinois Library at Urbana-Champaign and Lewis & Clark Community College.
In this cycle, IMLS received 73 preliminary proposals requesting $20,447,280 and invited 23 to submit full proposals, requesting $5,695,653. Of these, IMLS selected 14 projects to receive funding totaling $3,207,711, including CARLI Counts.

Visit the IMLS web site at to read the full announcement.

Save the Date: CARLI New Directors Institute

Library directors or interim directors, usually with 3 or fewer years on the job, please plan to attend the CARLI New Directors Institute May 15-16, 2019. The institute has been designed to enhance the management and leadership skills of Governing Member library directors who are new to their positions or those who feel new to their positions.

2018 CARLI Annual Meeting and Directors' Meetings

The 2018 CARLI Annual Meeting will be held on Friday, November 2 at the I-Hotel Conference Center in Champaign. Staff at any CARLI member library is invited to attend.

A meeting of the CARLI Governing Directors will precede the Annual Meeting. More information about these meetings will be available very soon.

Calendar of Upcoming RDA Trainings

The Technical Services Committee recently updated the Calendar of Upcoming RDA Trainings to include fall 2018 offerings. Please share this calendar with any colleagues who may have an interest in RDA trainings.

Improved Request Functionality in the New VuFind Catalog

A number of improvements to Request functionality are now available in the Production New VuFind catalog.

Enhancements include:

A "Request Item" button in the local catalog (if the library allows local call slips) and a "Request from I-Share Libraries" button in the I-Share union catalog now display at the top of the "Holdings" tab and allow users to easily place a request for any item. This is New VuFind′s version of the popular VuFind 0.6 functionality known as "Request First Available. "
When there are multiple holdings with multiple items to choose from, a "Select Item" menu to the left of the Request button allows a user to select options from the list of possible items.
A link to "Check if item can be requested" is also available for each individual item in the Holdings tab.  When clicked, the system will immediately check to see if that particular copy is able to be requested by the user.

For more details about these new features, please see the announcements at:

Improved Request Functionality-Phase 2 in the New VuFind catalog – Aug. 27, 2018
Improved Request Functionality in the New VuFind catalog [Phase 1] – Aug. 13, 2018

Learn more about CARLI′s New VuFind catalog at:

Change Log
Known Issues List

Resource Sharing Fall Forum is Seeking Proposals

The Resource Sharing Committee is seeking people to share their expertise at the upcoming forum at the Abraham Lincoln Presidential Library on Thursday, October 25, 2018.

We are seeking additional proposals for either portions of, or entire, 50-minute afternoon breakout sessions.

  • If you have experience in one of the areas described below, but would prefer to be a part of a small panel discussion/shared presentation on the topic rather than present the full breakout session on your own, please indicate that in your proposal and the Committee can pair similar presenters together for a shared session. 
  • We are also seeking moderators to help lead guided discussions of selected topics; please let us know if you are interested in participating in this way.  

Please submit your proposal before Friday, August 31.

Some questions that the CARLI Resource Sharing Community is interested in hearing more about are listed below. If you could answer yes to any of them (or related questions), please consider submitting a proposal.

  • Are you responsible for compiling statistics and reports for your ILL services? Do you have any hints, tricks, or best practices you could share with others to aid them in this task? If you write a report, could you share information about it: what statistics you include, who you share your report with, what happens with the data from you report?
  • Do your users know what Interlibrary Loan can do for them? How do you tell them? 
  • Are you in communication with your Collection development department so they know what kind of requests are coming through the library? Do you have a method or regular reporting system to keep them informed? 
  • How do you educate your student workers and staff to keep an eye out for damaged items and know what to do if they find them? 
  • Are there other topics related to resource sharing that you would be interested in presenting?

Thank you. Your knowledge and willingness to share with colleagues is important to the life of the consortium.

Preservation Tip: Illinois Fire Service Institute: Burn Simulation & Recovery Workshop

William Alan Schlaack, University of Illinois at Urbana-Champaign

Located on a sprawling 28 acre campus in Champaign, Illinois the Illinois Fire Service Institute (IFSI) serves as one of the premier firefighter training, education, and research centers in the world. Thanks to a strong affiliation with the University of Illinois the 21,000 square foot Learning Resource and Research Center is home to many workshops, research projects, and even the state′s only dedicated fire service library open to the public. On Wednesday, June 16, 2018 IFSI, in partnership with CARLI, graciously hosted the Burn Simulation and Recovery Workshop. Twenty-eight librarians from across the state were in attendance.

Fire Investigation and Fire Prevention Training Program Manager at IFSI, Chief John High spoke at length regarding working with fire professionals. This discussion transitioned into classroom-based fire extinguisher training assisted by Tim Romine, IFSI Associate Field Instructor, followed by a hands-on fire extinguisher training for attendees. IFSI instructors prepared a burn simulation of donated library materials in their on-site training building. The salvage and recovery portions of the workshop were led primarily by Jennifer Hain Teper, Head of Preservation Services for the University of Illinois at Urbana-Champaign (UIUC), with assistance from Quinn Ferris, Senior Specialist Collection Conservator for UIUC. 

Read additional details of this event and view photos in the full article.

Other Library News

OER Initiative Survey

Currently there is considerable variation in the way library consortia organize their statewide OER initiatives. In an effort to better understand the different ways OER is being approached, Steven Bell from Temple University has asked us to share the link to a 10-15 minute survey that will help him learn more about what organizing structures are in use, what is being accomplished, by whom and how. 

Anyone who is a member of a consortia OER governing/coordinating body or serving on a committee created by the main governing body would be able to participate in this survey.

ILLINET Interlibrary Loan Traffic Survey Now Available

The ILLINET Interlibrary Loan (ILL) and Reciprocal Borrowing Statistical Survey is now available. Libraries are required by administrative rule to complete the State Library's annual survey of interlibrary loan traffic. [23 Ill. Adm. Code 3030.200 (a) (2) (O)]

The FY18 (Ju1y 1, 2017–June 30, 2018) ILLINET ILL Traffic Survey must be completed by March 31, 2019.

The ILLINET Interlibrary Loan Code governs interlibrary loan among ILLINET member libraries. ILLINET member libraries should review this code to ensure that the library continues to meet resource sharing requirements that are necessary for continued library system membership. 
School districts should provide data based on interlibrary loan and reciprocal borrowing activity for all school buildings within the school district.  Libraries can view their ILL statistics online.

For questions regarding the ILLINET ILL Traffic Survey or for the username and password, contact the State Library at 1-800-665-5576, option 2. For technical assistance, contact Counting Opinions by or by phone at 1-866-850-8366.

State Awards Illinois History-Digital Imaging Grants

Secretary of State and State Librarian Jesse White announced that the Illinois State Library has awarded Illinois History-Digital Imaging grants to 15 academic, public and special libraries totaling $555,305 to carry out projects involving the selection, digital capture and storage of important historical and cultural collections. In addition, the collections will be accessible through the Illinois Digital Archives database maintained by the State Library.

CARLI libraries receiving grants are:

  • Eastern Illinois University in Charleston: $6,849 for the "Digitization of Local History Oral Interviews"
  • Roosevelt University in Chicago: $59,050 for the "Digitization of Moving and Sound Recordings of the Illinois Labor History Society"
  • Elgin Community College Renner Academic Library: $10,356 for the "The Gil Renner Collection:  Insight into the Genesis of the Illinois Community College System"
  • Methodist College in Peoria: $33,946 for the "The History of Methodist College with Digitized Primary Objects"

Read the full article for a complete awards list and more information concerning the Illinois History-Digital Imaging Grant Program.

Find More Illinois

Find More Illinois aims to expand resource sharing and facilitate discovery and interlibrary loan for Illinois libraries and their patrons. It provides a single discovery interface that draws from the online catalogs of participating libraries.

Reaching Across Illinois Library System began researching this project in 2013 and initially called it an overlay project to emphasize that the goal is to expand resource sharing by connecting, not replacing, existing integrated library systems.

Find More Illinois is currently expanding for fall 2018. More libraries participating in Find More Illinois will make it a better resource for discovery and fulfillment.

Want to learn more? Seven in-depth presentations have been scheduled around the RAILS region, as well as three shorter webinars. Each presentation will include a demonstration of SHAREit (the software that powers Find More Illinois) and information on expansion plans, how to join, costs, and assistance RAILS will offer to early adopters.

In-person presentations (visit L2 to register

  • Wednesday, September 5, at 9:30 a.m., RAILS East Peoria 
  • Monday, September 17, at 9:30 a.m., RAILS Coal Valley 
  • Monday, October 1, at 1 p.m., Freeport Public Library 
  • Friday, October 19, at 10 a.m., Quincy Public Library 
  • Monday, October 22, at 1 p.m., Barrington Area Library 
  • Tuesday, October 23, at 1:30 p.m., RAILS Burr Ridge 
  • Monday, October 29, at 9:30 a.m., Bloomington Public Library 


Upcoming CARLI Events and Meetings

Important Date

September          CARLI Office Closed for Labor Day

Forums, Workshops and Training

September 6       Fundamentals of Voyager Access Training
September 14     Voyager Skills Webinar
September 20     Current Copyright Issues Webinar
September 28     Voyager Skills Webinar: Batch Deletes

October 5           Fundamentals of Voyager Access Reporting
October 12         Voyager Skills Webinar
October 18-19    Voyager Cataloging Client Training
October 25         Resource Sharing Forum at Abraham Lincoln Presidential Library
October 26         Voyager Skills Webinar

November 2       CARLI Annual Meeting at I-Hotel and Conference Center, Champaign


September 5      CARLI Executive Committee
September 5      SFX Systems Committee
September 5      Instruction Committee
September 6      Public Services Committee
September 10    Preservation Committee 
September 13    Collection Management Committee
September 14    CARLI Board of Directors
September 18    OER Task Force
September 19    Resource Sharing Committee
September 19    Collection Management Committee
September 21    Created Content Committee

October 3          SFX Systems Committee
October 3          Instruction Committee
October 4          Public Services Committee
October 10        Preservation Committee
October 11        Collection Management Committee
October 16        OER Task Force Open Call
October 17        Resource Sharing Committee
October 23        Created Content Committee

Consult the CARLI calendar for the most current list of meeting times and locations.

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