CARLI News April 26, 2023

Volunteer for a CARLI Committee

We need you! 

The application period for committee volunteers closes on May 5 at 5:00 p.m. Review the list of committees and their charges on the committee/task force directory to see what opportunities are available. Each committee needs at least 3 new members to replace the members who have served their 3-year term. There is also a new opportunity this year for the Archives Task Force that will require 9 members to get us started.

If think you might be interested check the full call for more information on what volunteering for a CARLI Committee requires. If you are ready to put your name on the list, please complete the volunteer form.

Direct any questions about CARLI committees/task forces or the process for selecting volunteers to .

CARLI Scholarship: Apply by June 1

The CARLI Scholarship helps to grow the profession by providing financial assistance to current employees of CARLI Governing Member Libraries pursuing graduate studies leading to a Master's Degree in Library and Information Science at the University of Illinois Urbana-Champaign. Scholarships may be awarded for both on-campus and/or distance education programs. The scholarship amount for the 2023–2024 academic year (August 2023–May 2024) will be $1,000. 

For information, or to apply, visit the CARLI Scholarship web page.

Give to the CARLI Scholarship Fund

We would like to thank our donors for their generous contributions to the scholarship fund. You can give to the scholarship fund online. The minimum donation is $5.00. We hope you will consider supporting future librarians and help CARLI grow the profession with a contribution. 

If you have any questions about the CARLI Scholarship, please contact .

Building Diversity Graduate Assistantship Recipients

We are pleased to announce that Elizabeth Ayorinde and Victor Lopez are the recipients of the Building Diversity Graduate Assistantships for the 2023/2024 academic year. The assistantships will provide experience, mentoring, and networking to participants with the goal of increasing the number staff members from underrepresented groups at Illinois’ two and four-year public and private college and university libraries. 

The Building Diversity Assistantship Program (BDGAP) seeks to improve equity, diversity, and inclusion in Illinois academic libraries by supporting persons from traditionally underrepresented minority groups who are enrolled in the master’s degree program in Library and Information Science at the University of Illinois Urbana-Champaign with positions at CARLI member libraries. The assistantships, being awarded for just the second time this year, provide a small stipend and tuition. 

"I am more than grateful to have been chosen to participate in this program! This opportunity changes the trajectory of my professional career a multitude of ways", stated recipient Elizabeth Ayorinde. "I am so excited to work, with both of my host libraries, to foster my leadership skills and to gain valuable experience within a sector of academic librarianship that I am especially passionate about!"

Recipient Victor Lopez stated, "I felt so many emotions when I was selected for the CARLI Building Diversity assistantship. Being able to apply for this assistantship and be accepted has left me overjoyed and excited for the work that comes with this opportunity. I am grateful to have my journey in the MLIS program start with the opportunity to gain hands-on experience and develop a solid connection to the professionals in my field of study. I will work my hardest to uphold the expectations and goals of the CARLI BDGAP!"

Funding for the program for academic year 2023/2024 is provided by CARLI and the University of Illinois System. CARLI member libraries hosting graduate assistants for the 2023/2024 academic year are Columbia College Chicago, North Park University, Southern Illinois University College of Medicine, and the University of Illinois Springfield. 

Matt Ostercamp, Director at North Park's Brandel Library, added "North Park is honored to be selected as a 2023/24 host of a BDGAP award winner. We are excited about the work that Victor will get to do with our students and happy to be able to contribute to the broader goal of a more representative community of academic librarians in Illinois."  

Anne Craig, CARLI Senior Director noted, "I am thrilled that CARLI and the University of Illinois System Office can support the second year of this program. We are incredibly grateful to the four member libraries hosting the graduate assistants beginning in the fall, and we are confident that these two exceptional students will value this opportunity for learning, growth, and exploration of the profession." 

Ayorinde and Lopez were selected through an application process that included a description of how their underrepresented status influenced personal and academic development, an overview of their personal and professional goals, and a video interview with the search team comprising library directors from the host libraries and members of CARLI's Diversity, Equity, and Inclusion Task Force.  

For more information about the Building Diversity Graduate Assistantship Program web page.   

E-Resources News

Selection System for Fiscal Year 2025 Database Purchases

The selection system for fiscal year 2024 database purchases will close on May 12.

JSTOR New Journals Pricing Model Webinar

JSTOR is offering a webinar to introduce CARLI members to their new pricing model for journal content on May 3 at 2:00 p.m. If you have any JSTOR subscriptions or are interested in JSTOR journals, please plan on attending. 

The new model will require community colleges to subscribe to all JSTOR collections at a greatly reduced price. For four year schools, there will be an optional gradual ramp up to the new model. This webinar, which will be recorded, should answer all questions and we will talk about CARLI's plans to work with the new model. 

Please make sure you register to attend or to receive the recording. 

Illinois Course Materials Survey: Student Perspective

CARLI invites those at Illinois not-for-profit institutions of higher learning (community colleges, private colleges and universities, public universities, and others) to share via email with your students the "Illinois Course Materials Survey: Student Perspective." This survey was developed by CARLI and its Open Educational Resources Committee to help identify Illinois students' needs regarding affordable course materials and interest in Open Educational Resources or other affordable course material options. 

This survey has been approved by the University of Illinois' Office for the Protection of Research Subjects. The survey can be distributed throughout 2023 and it can be shared during more than one academic term. Learn more about this survey, view two possible student outreach messages for distributing the survey to students, and view a review version of the survey questions without completing the live survey on the project website. 

Over 170 students representing Illinois community colleges and public universities have already completed the survey since its opening on April 5!

Please bring your questions about the "Illinois Course Materials Survey: Student Perspective" to our next Information Session held on April 27, 10:00-11:00 a.m.

Inventory and Alma: A Two-Part Series

The CARLI Resource Sharing Committee is hosting a two-part series on different inventory tools and Alma. 

The first webinar, Alma Batch Inventory Tool, will be presented by Colleen Turkal and Abigail DeWeese from Principia College on Wednesday, May 3 from 1:00–1:30 p.m.

The second webinar, Alma Shelf Report/Alma Interactive Inventory Scanning Tool, on Tuesday, May 9 from 11:00 a.m.– Noon, will focus on two different libraries' approaches to the Alma Shelf Report and the Alma Interactive Inventory Scanning Tool, presented by Stacey Haas and Tammie Busch from SIUE and Stacey Knight Davis from EIU.

The sessions will be recorded and posted to the CARLI website. 

Background information about Alma's three inventory tools are available from the event pages.

Prioritizing Privacy: Data Ethics Training for Library Professionals

"Prioritizing Privacy: Data Ethics Training for Library Professionals" is an in-person workshop available to all CARLI members. This event will be held at Bradley University in the Peplow Pavilion of the Hayden-Clark Alumni Center on Friday, May 19, 8:30 a.m.–Noon.

During this training, Lisa Janicke Hinchliffe will lead participants in exploring learning analytics, privacy theory, privacy-by-design principles, and much more through exercises from the "Privacy Sourcebook" that was created by Lisa Janicke Hinchliffe and Kyle Jones. The "Privacy Sourcebook" enables librarians to document their thinking, reflect on their learning, and guide their practice in implementation. The workshop prepares librarians to engage in campus dialogues and initiatives related to learning analysis and parallel assessment and evaluation practices. The workshop is an offering of Prioritizing Privacy, which is supported by an IMLS National Leadership Grant. 

Please register to attend and receive additional information about the day.

11th Annual CARLI Instruction Showcase 

Registration is now open for the 11th Annual CARLI Instruction Showcase to be held online, Thursday, June 1. The agenda for this program is still being finalized and will be available soon.

Illinois SCOERs Trainings

CARLI and the Illinois Support for the Creation of Open Educational Resources (SCOERs) team are pleased to announce another series of training events related to the creation of OER. These workshops are designed to build expertise in our member libraries in the areas of Instructional Design, Accessibility, Copyright and Creative Commons, and 3D Printing. This training series is made possible through generous funding from FIPSE and the U.S. Department of Education. While these events are designed for Illinois SCOERs awardees, all staff at CARLI member libraries are encouraged to attend. Please register for the events you are interested in prior to each event.

Recordings of the Illinois SCOERs Workshops will be available on the CARLI website after captioning is complete. 

What is Accessibility and Why Is It Important?
Monday, May 22, 1:00–2:30 p.m.

In this session Ann J. Fredricksen, the Coordinator of Accessible Media Service at the University of Illinois Urbana-Champaign, will discuss what accessibility is and why it is important for the creation of Open Educational Resources.  

Incorporating Accessibility Into Your OER Project
Monday, June 5, 1:00–2:30 p.m.

CARLI is pleased to offer a second course on accessibility with Ann J. Fredricksen, the Coordinator of Accessible Media Service at the University of Illinois Urbana-Champaign. Ann will instruct participants in some of the particulars of creating accessible documents, offering tips and tools for designing accessible open educational resources.  

Creating H5P Interactions
Thursday, June 15, 11:00 a.m.–12:30 p.m.

Join Computing Assisted Instruction Specialist, Emily Boles, from University of Illinois Springfield at a workshop on Creating H5P Interactions. In this workshop, Emily will cover getting started with the standalone H5P tool. She will also cover which interactions are accessible, how to create them, and how to think about adding them to an open text for instructor use.

OER Updates

Virtual Course: Understanding and Promoting Open Educational Resources

CARLI is pleased to offer this 3-week synchronous and asynchronous course on open educational resources. Two options for attending this workshop will be offered in May 2023. This program will be offered multiple times throughout the year.

Attendees should plan to attend each live session for either Option 1 or Option 2. The content of each option will be the same; those interested should register for one option only. 

This virtual course is designed to help the novice person learning about open educational resources to apply the information from this program to build their own local programs and workshops. The program is open to all CARLI members.

The virtual program will contain both synchronous (three live 90-minute Zoom sessions) and asynchronous (readings, videos, etc.) to be completed before each live session. The live sessions will include presentations, but the aim of the program planners is that these will incorporate a flipped classroom model to build community among participants as all share and discuss the topics.

Registration is available until April 28 or until the courses are full. Course materials will be sent to registrants the week before the first live session.

Office Hours

Please join the CARLI OER Committee for an informal discussion.

May 9, 1:00–2:00 p.m. - Creating Final OER Products  

OER Office Hours are intended as a space for CARLI members to have a conversation, to share their current experiences, and to learn from each other. They will not be recorded; however, discussion points will be shared after each session.

Registration is required. 

CARLI Support for Creative Commons Certificate Program for Academic Librarians

CARLI is pleased to offer partial registration support for up to 30 people from CARLI member institutions who would like to participate in the Creative Commons Certificate Program.  

Creative Commons (CC) licensing is a type of license commonly used with open educational resources. The course delves into the Creative Commons licenses and open practices. The 10-week certificate courses are run as asynchronous, online trainings, with options for synchronous discussions. 

The total cost of the program for a CARLI attendee after discounts and reimbursements would be $225. All CARLI members qualify for the $200 reimbursement on a first-come, first-served basis to the first 30 registrants. To qualify, members must register for a course that begins prior to June 30, 2023.

To register for the course and receive the MHEC discount:

  1. Navigate to the Course Registration and select "CC Certificate for Academic Librarians, June 2023".
  2. On the checkout page, enter the promo code (MHEC15) before completing your order. The Midwest Higher Education Compact (MHEC) offers a 15% discount for its members. Illinois as a state is a member. All CARLI members qualify for this discount.
  3. Pay for the course and keep a copy of your payment receipt. Payment at time of registration will be $425.00.
  4. To receive CARLI's $200 reimbursement you will need to email for the additional documentation needed to make your request.

In return for CARLI's financial contribution to your registration cost, we are asking that you provide CARLI with at least two of the assignments that you will complete during the course of the certificate program so they can be shared on the CARLI web site and all CARLI members may benefit from the projects that you completed.

CARLI-OER Email List

CARLI has established an email list for CARLI members to discuss and learn more about Open Educational Resources. Any person from a CARLI institution may subscribe to the .

Professional Development Alliance Events

The following programs from the Professional Development Alliance are currently on the calendar. Programs are offered on a wide variety of subjects. Check out everything the alliance is making available to our libraries!

  • April 27: Why Do I Stay? – The DEI Perspective II
  • May 2: Film Inspection and Handling 101
  • May 2: Fundamentos de la Inspección y Conservación de Peliculas
  • May 4: Accessibility & EDI in Marketing
  • May 9: Shared Spaces Series: Tales of Sharing Spaces
  • May 10:  Creating Preservation Quality Oral Histories
  • May 11: In the Beginning was DEI: Infusion into a Small Stand-alone Seminary Library
  • May 15: Digitizing Photographs
  • May 16: Shared Spaces Series: Getting to a Commons Goal: Designing the New Library Commons at University of Illinois Springfield
  • May 17: No More Neutral: How to Use Marketing to Position Your Library in Challenging Times
  • May 19: OER Virtual Institute for Cardiovascular Technology
  • May 25: OER for Student Success and Equity Virtual Symposium

To register, visit the CARLI Event Calendar. Recordings of past CARLI-sponsored PDA events are available on the Professional Development Alliance website when permitted by the presenter. 

Are you interested in presenting on a topic for CARLI members and the Professional Development Alliance? Or, would you like to moderate a follow up discussion for an upcoming program? us to become more involved in CARLI's continuing education efforts!

Shared Spaces Series

CARLI invites you to attend a two-part Shared Spaces Series moderated by Stephanie Davis Kahl, University Librarian at Illinois Wesleyan University.

In this webinar series, Michelle Boule Smith, Carolyn Ciesla, Pattie Piotrowski, and Sarah Sagmoen will share their experiences and advice on sharing academic library space with other campus units.

Tales of Sharing Spaces
May 9, 11:00 a.m.–12:00 p.m.

During the first session of the Shared Spaces Series, enjoy two separate presentations reflecting experiences of sharing spaces at three academic libraries.

"It’s a Beautiful Day in the Neighborhood: Creating Community in Shared Spaces at North Central College’s Oesterle Library" will be presented by Michelle Boule Smith, Director of Library Services at North Central College; and 
"Choosing Where to 'Live': Advocating for Library Neighbors" presented by Carolyn Ciesla, Library Director at the A.C. Buehler Library at Elmhurst University.

Learn more and register! 

Getting to a Commons Goal: Designing the New Library Commons at the University of Illinois Springfield
May 16, 11:00 a.m –12:00 p.m.

In this second session of the Shared Spaces Series, Pattie Piotrowski and Sarah Sagmoen will discuss the new Library Commons to open in Spring of 2025 at the University of Illinois Springfield. This student-focused building will house library collections and services, and also Information Technology Services, Career Development Center, and The Center for Academic Success and Advising. Learn how the library has worked with these campus partners and architects to design this new space.

Learn more and register!  

Newly added Open Access Collections Activated in I-Share Network Zone

Ex Libris adds new Open Access Collections to the Community Zone. Many of these collections provide access to useful materials to CARLI members and their users.

CARLI has convened a group of representatives from the Collection Management Committee, Commercial Products Committee, Discovery Primo VE Committee, E-Resources Management Committee, and Technical Services Committee to regularly review these new collections. Open access collections that meet selection criteria to be activated via the Network Zone are identified so that the materials are available for all I-Share members. 

The CARLI Collection Management Committee first identified the selection criteria as it applied to Open Access Books. In 2021, the Committee updated the criteria to include additional material types.

The second set of reviewed collections were added to the I-Share Network Zone on April 20.

Electronic Collection Public Name

  • American Society for Microbiology Open Access
  • Brillonline Open Access Journals 
  • Cambridge Books - Open Access
  • Edward Elgar Open Access 
  • IAMCR Open Access Journals  
  • Liverpool University Press Open Access
  • Manchester Open Hive
  • MIT Press Direct OA Journals
  • University of Adelaide Press (Open Access)
  • University of Calgary Press - Open access eBooks
  • University of California Press Journals Free

Please note "Cambridge Books-Open Access" replaced the nearly identical "Cambridge Open Access Books and Elements."

If you have any questions about the process or the collections, please send a message to .

Find More Illinois and I-Share

Find More Illinois (FMI) is an opt-in Interlibrary Loan platform offered to all Illinois libraries by the Reaching Across Illinois Library System (RAILS). All of CARLI's I-Share member libraries may choose to join FMI.

If you think your institution might be interested in joining FMI and would like to learn more, you can review the FMI website or view the overview videos. Also, watch for the announcement of a joint RAILS/CARLI Staff informational webinar to be held in early June. 

Overview videos about Find More Illinois:

See a list of current FMI member libraries here

Please note: Implementation fees to join FMI are waived through 2023. Annual membership fees are based on an institution’s collection budget and can be found on the Find More Illinois website.

Find More Illinois member libraries contribute holding records for their interlibrary-loanable resources to the FMI shared catalog. This catalog is publicly searchable, and FMI member library patrons may request items through the catalog that are then delivered via ILDS. Library staff at each FMI member institution process lending and borrowing requests with the FMI software.

Preservation Tip

Archival Preservation 101: Preservation of Digital Material
Tonia Grafakos, Marie A. Quinlan Director of Preservation, Northwestern University

Libraries and archives often find themselves accessioning collections containing disparate materials. Collections come into institutions containing papers, photographs, ephemera, hard drives, compact disks, telephones, websites, email, and social media accounts. Many institutions are well versed in handling physical collections but are often unsure how to best preserve and store digital collections. Kelsey O'Connell, Digital Archivist, at Northwestern University Libraries shares answers to a series of questions meant to shed light on the role of a Digital Archivist and how institutions can preserve their digital collections.

To learn more about the preservation of digital archival material, please read the full article.

To read all Archival Preservation 101 articles in this series, please visit the project web page.

Other Library News

Cabada Elected ACRL Vice President/President Elect

Congratulations to Elisandro (Alex) Cabada, Assistant Professor, Emerging Technologies and Immersive Scholarship Librarian, and Director of the Grainger IDEA Lab at the University of Illinois at Urbana-Champaign, and a member of the Illinois SCOERs project staff. Cabada will become president-elect in July 2023 and assume the presidency in July 2024 for a one-year term.

HSLI Scholarship Opportunity

Are you passionate about libraries? Are you attending or plan to attend an accredited MLS or MLIS program in Illinois in academic year 2023/2024? Do you live in Illinois or work at a library in Illinois? If the answer is yes, this may be an opportunity for you! 

The Health Science Librarians of Illinois is happy to present the Jira Scholarship. Set up to honor Helen Knoll Jira, the scholarship provides up to $5,000 towards tuition and/or other educational expenses for students pursuing their MLS or MLIS degree. An interest in Health Sciences is preferred but not required. The application is easy to fill out and the deadline is June 1st. Visit the HSLI web site for more information and to access the application.

Film Inspection and Handling 101

The University of Illinois Urbana-Champaign Library will be hosting a free webinar on film preservation fundamentals on Tuesday, May 2, 2023, as part of their Preservation Week 2023 programming. Cristina Kühn, Media Preservation and Digital Reformatting Project Manager, will present her webinar twice, in both English and Spanish. Please use the links below for details and to register. 

RAILS Service Inequities Study

RAILS needs your input! One of the objectives of the 2022-25 RAILS Strategic Plan is to better understand members' perceptions of service inequity. To do that, RAILS is asking all staff at member libraries to participate in an online survey to share their knowledge and understanding of RAILS and the work they do as part of the RAILS Service Inequities Study. 

Each staff member is asked to complete this anonymous survey only once before it closes on Sunday, May 14. If you have questions about the survey or the RAILS Service Inequities Study, please contact , RAILS Data Research Specialist. 

Upcoming CARLI Events and Meetings

Important Dates

May 7     Alma Quarterly Feature Release
May 14   Alma Release Update
May 29   CARLI Office Closed for Memorial Day

June 4     Alma Monthly Release
June 19   CARLI Office Closed for Juneteenth


May 2        OER Committee
May 10      Public Services Committee
May 10      Discovery Primo VE Committee
May 10      Preservation Committee
May 10      Public Services Committee
May 11      Commercial Products Committee
May 16      Instruction Committee
May 25      Technical Services Committee
May 25      Resource Sharing Committee

June 6     OER Committee
June 7     CARLI Executive Committee
June 8     Commercial Products Committee
June 14   Public Services Committee
June 14   Discovery Primo VE Committee
June 15   E-Resources Management Committee
June 16   Governance Board
June 20   Instruction Committee
June 21   Collection Management Committee
June 22   Resource Sharing Committee
June 22   Technical Services Committee
June 28   Preservation Committee

Webinars, Forums, Workshops and Training

May 1         CARLI Virtual Course: Understanding and Promoting Open Educational Resources Session #1
May 3         Commercial Products Committee – Open Access Talks Session 3
May 4         Inclusive and Accessible Public Services: An Open Discussion
May 4         Illinois SCOERs Office Hour
May 5         CARLI Virtual Course: Understanding and Promoting Open Educational Resources Session #1
May 8         CARLI Virtual Course: Understanding and Promoting Open Educational Resources Session #2
May 9         Shared Spaces Series: Tales of Sharing Spaces
May 9         CARLI OER Office Hour: Creating Final OER Products
May 11       Alma Primo VE Open Office Hours
May 11       Illinois SCOERs Office Hour
May 12       CARLI Virtual Course: Understanding and Promoting Open Educational Resources Session #2
May 15       CARLI Virtual Course: Understanding and Promoting Open Educational Resources Session #3
May 16       Shared Spaces Series: Getting to a Commons Goal: Designing the New Library Commons at University of Illinois Springfield
May 18        Illinois SCOERs Office Hour
May 19       CARLI Virtual Course: Understanding and Promoting Open Educational Resources Session #3
May 19       Prioritizing Privacy: Data Ethics Training for Library Professionals
May 22       Illinois SCOERs: What is Accessibility and Why Is It Important?
May 25       Illinois SCOERs Office Hour
May 24-25  New Directors Institute
May 31       Technical Services Q&A: Implementing Acquisitions

June 1         11th Annual CARLI Instruction Showcase
June 5         Incorporating Accessibility into Your OER Project
June 8         Alma Primo VE Open Office Hours
June 15       Creating H5P Interactions

Consult the CARLI calendar for the most current list of meeting times and locations.

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