Related product E-Resources

Frequently Asked Questions about E-Resources

The CARLI E-Resources program provides a wide array of electronic resources and services that make it possible for member libraries to expand and enhance their collections in a more efficient and affordable manner.

The program provides complimentary access to core electronic resources for the benefit of all members. In addition, CARLI contracts with commercial database providers to supply members with discounted pricing for a broad range of indexing, abstracting, and full text databases to support their individual curricular and research needs. Member libraries pay the cost of resources brokered through CARLI, but the consortium assumes the cost negotiating and managing licenses, coordinating selections and centralized billing.

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Yes. You must be Governing member to participate in the E-Resources program. CARLI does not charge any additional fees for participation.  

See the CARLI-Managed Resources page for a complete list of licensed resources. A list of currently available funded or brokered resources currently licensed by or provided by CARLI to each library can be found on their CARLI member page.

Funded resources are those that CARLI pays a part or all of the license fee for members. Brokered resources are those for which CARLI has negotiated a price for CARLI members. For both types of resources CARLI manages the license agreement and in the case of partially funded or brokered resources CARLI invoices participating libraries for their participation.

Generally yes. The CARLI E-resources license agreements reflect one of two annual cycles. The majority are on a July-June cycle, with a smaller number on a January-December cycle. Depending on the timing and the e-resources selected by your library, CARLI may choose to provide prorated access, have you work directly with a vendor utilizing the CARLI pricing until the next renewal or ask that you wait until the next renewal cycle.  

For resources licensed through CARLI, your access will be facilitated as quickly as possible, hopefully within a matter of days.

Vendors determine the pricing structure. Some use flat fees, while others use FTE or tiered pricing based on institutional size and type. For all official calculations, CARLI uses the annual fall 10-day FTE count available from the Illinois Board of Higher Education.

CARLI negotiates the best discounts in Illinois on behalf of our members. In addition, CARLI negotiates and manages licenses, coordinate selections, and provides centralized billing to help members streamline the process, significantly easing the staff burden for the individual libraries.

CARLI will invoice you only 1-2 times per year regardless of how many databases you subscribe to. You’ll receive a single invoice for all databases you select during each subscription period (Calendar Year or Fiscal Year)

The legal staff of the University of Illinois does a complete review of all licenses offered through the CARLI database brokering program. If you subscribe through CARLI, your legal review has already been done for you.

CARLI utilizes a process we refer to as the "selection system" to have you indicate your interest in license participation. We created a large database to manage the pricing for the hundreds of products offered by CARLI. The system has a web interface to provide you with cost information for your library and a place for you to indicate your commitment to participate in a license. The selection system is available twice per year for approximately 6 weeks to allow libraries to renew their participation. Messages are sent to the collections, and electronic resources contacts email lists, and an announcement is made on the CARLI web site when the selection system is available.

There are two sources of information related to license terms for CARLI agreements. See the CARLI-Managed Resources page for a quick overview of the terms of use and period of performance. This list is organized by product name.

Full version of the redacted license agreements can be found in the CARLI selection system. Each product name is a hyperlink that will allow you to access the redacted license agreement.

Complete the online E-resource Vendor Proposal form. All information submitted in this online form becomes available on the CARLI web site. If you have confidential information (pricing, license agreement template) please . CARLI staff will send that information directly to the Electronic Resources Working Group that is responsible for reviewing all product proposals.

Libraries have a couple of options to share your ideas. You can  with your suggestions or questions about resources. You can also use the online E-Resources Product or Service Suggestion form. These suggestions are reviewed by the CARLI E-Resources Working Group.

The CARLI Electronic Resources Working Group drafted a set of E-Resources Licensing Principles which provide the philosophical assumptions which are the foundations of the CARLI Electronic Resources program and guide our licensing efforts. These principles were endorsed by the CARLI Board of Directors in early 2008.

Products are included in the program either at the request of member libraries or at the suggestion of vendors. In response to the growth of the e-resources program the Electronic Resources Working Group created thresholds which potential new products must meet:

  • Minimum of 10% of the member libraries must be interested or the interested libraries must represent at least 10% of the CARLI membership FTE
  • Minimum of 25% discount off of list price
  • Minimum anticipated savings resulting from a consortial agreement of $10,000

CARLI also makes available our Standard License Agreement template. We encourage libraries to use this language to assist in their own license negotiations.

No, but we can assist you with links or put you in touch with vendors to help with these.