CARLI News October 14, 2015

Register Now for the CARLI Annual Meeting

The 2015 CARLI Annual Meeting will be held Friday, November 13 at the Hilton Garden Inn in Champaign. Staff at any CARLI member library are invited to attend. The meeting, celebrating 35 years of I-Share and 10 years of CARLI, will feature a look back at the original vision for online academic library cooperation in Illinois and a discussion of this cooperation in the present context, an overview of CARLI in 2015, and a discussion about the future of academic libraries, and of CARLI over the next 5-10 years. To view the full agenda and to register, visit the event page.

We Need Your Input! Annual Meeting Survey

We would love to hear your thoughts about the future of academic libraries over the next 5-10 years, and the potential role of CARLI in that future. Your responses will help shape the afternoon panel discussion. To provide your feedback, please complete this brief questionnaire.

CARLI Executive Director Susan Singleton to Retire in July 2016

At the September quarterly meeting of the CARLI Board of Directors, Susan Singleton announced her decision to retire as Executive Director of CARLI in July 2016. 

The July 2016 timeline should allow for ample time to conduct a search for a replacement. Over the next several months Susan will work with the Office of the Vice President of Academic Affairs and the Board of Directors on a plan for the next steps. More details about the search process for a new Executive Director will be available at a later date. 

"The decision to retire was difficult, but it is the right one for me at this time," said Singleton." It has been an honor to work with the staff and directors of the academic libraries in the state and with the CARLI staff throughout this first decade of CARLI’s existence. It is several months before I leave and I will be busy trying to wrap up as many projects as possible. I look forward to continuing our important work over the next year, as we plan for CARLI’s second decade. I have no doubt that the incredible CARLI staff and Board of Directors, working with the truly outstanding CARLI community, will ensure a smooth transition for CARLI's future."

E-Resources: Calendar Year 2016 Database Selection Period Now Open

The Database Selection Period for new subscriptions and renewals for the calendar year beginning January 1, 2016 is now open. The Selection Period will run through November 13. CARLI staff have sent a detailed announcement and instructions to the E-Resources Contacts and CCG email lists notifying members that the password-protected CARLI selection database is available. For additional information with the subject line: CY16 Database Brokering.

If this is your first time using the selection system or if you would like a refresher, please review the podcast, "Selection System 101: Everything you need to know to work with the CARLI selection system" .

CONTENTdm Training Offered

Basic CONTENTdm training will take place at the CARLI Office in Champaign on Wednesday, October 28, from 9:30 am–3:30 pm. Lunch will be provided.

CONTENTdm training is available to all CARLI Governing members who would like to start using CARLI's installation of CONTENTdm or who are already using it. For more information about CARLI's installation of CONTENTdm, please see the CONTENTdm documentation page on the CARLI website.

The training will cover basic use of the software in the CARLI environment including:

  • Customizing metadata fields
  • Using controlled vocabularies
  • Importing images into a collection
  • Importing multi-page items into a collection
  • Entering metadata for images
  • Editing images and metadata

Registration is required. Due to limited space, each institution may send no more than two people to this training session. CARLI recommends that you send the staff members who will be using the software most.

Please register for this event on the CARLI web site. Registration closes at 5 pm on Wednesday, October 21.

Please direct any questions about the training or about using CARLI's CONTENTdm installation to

SFX Free & Open Access Resources Now More Available

We are pleased to announce that all 51 CARLI SFX libraries now have access to free journals and ebooks recently activated by CARLI staff based on a recommendation of the SFX Systems Committee. 

Starting on September 21, 2015, forty-one collections were activated on the CARLI shared SFX instance benefiting all CARLI SFX libraries. Users will see the note (Free internet resource, activated by CARLI) after the target name. These include free and open access material from BioMed Central, the Directory of Open Access Journals (DOAJ), JSTOR Early Content, Springer, Taylor & Francis, Wiley and other publishers.    

See more information about this SFX project here.

Boopsie Library Mobile App Offering Special Discount Pricing for CARLI Libraries 

Boopsie, an industry leader in making mobile apps for libraries, is offering a special discount pricing opportunity. Boopsie supports over 4,000 library locations worldwide, including the libraries of Vanderbilt University, Brown University, USC Health Sciences, and the University of Colorado School of Law.

A Boopsie app allows students to do research on-the-go, reserve books during class, read scientific journals and periodicals off-campus, chat with a librarian, and more. As a result, an app drives student engagement while delivering an exceptional user experience.

  • Increased engagement: Students get 24/7 access to library resources in a library-branded app designed specifically for their smartphone or tablet of choice, from iPhones and iPads to Android and Windows devices. Library engagement increases student retention and accessibility.
  • Orient students to library services: Avoid student frustration by giving them access to library resources via an app experience, similar to other apps, like Facebook and Twitter
  • Exciting features: Students not only get app access to search the library catalog, but they get features like Ask A Librarian, Events Calendar, Blogs and other Social Media, and an ISBN scanner.
  • Better ROI: Boopsie has integrations with major academic content providers, such as EBSCO, JSTOR, ProQuest and Gale Cengage, to provide seamless access to content within the library app.

Register to attend a live webinar for CARLI member libraries on Wednesday, October 21 at 2:00 pm Central time to learn about the benefits of a Boopsie app for your library. 

Webinar Agenda:

  • Current mobile technology landscape.
  • Why have a library app?
  • Boopsie as your partner.

For more information about Boopsie, visit their web site.A recorded demo of a Boopsie library app is also available.

If your library is interested in an app, please  for a consultation.

CLOCKSS Offering Discount to CARLI Governing Members 

CLOCKSS has agreed to special pricing for CARLI Governing member libraries that wish to support the archive. To encourage participation, CLOCKSS is pleased to offer all CARLI Consortium members a 10% discount on the annual participation fees, with a special discount price for small libraries.
Founded by the world’s leading academic libraries and publishers, CLOCKSS is a not-for-profit joint venture that seeks to build a sustainable, geographically distributed dark archive to ensure the long-term survival of Web-based scholarly publications. Participation fees are based upon each library’s annual materials budget.
CLOCKSS representatives will soon be contacting CARLI libraries directly with more information about this offer. To find out more about CLOCKSS, visit the web site. For more information about special CARLI pricing, or with any questions, please contact Kim Smilay, Director, Publisher Relations, CLOCKSS Archive, at 248-848-7079 or .

CARLI Pricing Available for Reprints Desk A-Z Academic Document Delivery Service

CARLI member libraries can save on Document Delivery charges by using Reprints Desk’s A-Z Academic Document Delivery Service. To find out more about Article Galaxy's collection of journal articles with special copyright royalty rates, and to see how the platform can streamline article acquisition workflows directly and through integrations with systems such as ILLiad, Odyssey and RapidILL, visit the Reprints Desk web site .
For additional information about Reprints Desk, please , Reprints Desk Sales Executive, or phone at 510.303.3231.

Register for Preservation Open House

The CARLI Preservation Committee invites members to join us at the University of Chicago Library and the Center for Research Libraries (CRL) to visit their facilities and learn about their preservation activities on Friday, October 23, 2015.

During the morning, the University of Chicago Library welcomes CARLI members to visit their Preservation Department and its three components, the Binding and Shelf Preparation, Conservation Laboratory, and Digitization Laboratory. Visitors will also tour the Automated Storage and Retrieval System of the Mansueto Library.

After a group lunch, the Center for Research Libraries will give a presentation on "The importance of Data in Print and Digital Preservation: CRL's Role." There will be a tour of the CRL collections and storage facilities.

For the full agenda of the day and registration information, please see the CARLI website.

Registration will close on October 16, 2015, or when the event reaches full capacity. If you have any questions, please send an email to CARLI Support.

Preservation Tips:

#1: A Year in the Life of Audiovisual/Media Preservation in Illinois: Introduction
Miriam Centeno, University of Illinois at Urbana Champaign

Have you ever had the experience of having a retired professor walk in to your library with an 8 mm film reel and not having the equipment to play it? Or has a donation come in for your archives with VHS tapes that are all covered in mold? How often do you worry about the state of your media collection?  Have you ever tried to plan for its preservation?

Earlier this year, the CARLI Preservation Committee (CARLI Pres Com), as part of its Annual Project, conducted the 2015 CARLI Preservation Survey1. The purpose of the survey was to understand the level of institutional commitment to preservation and conservation of its collections in all media/formats, and to see what the preservation capabilities in the consortium are.  As a result of the 2015 CARLI Preservation Survey the committee decided to focus on the preservation of audio-visual (AV) materials for the upcoming year. Throughout this academic year we will follow two volunteer Illinois institutions, as they tackle the issues involved in the stewardship this type of cultural heritage.

Why Focus on The Preservation of AV Materials?

The survey provided the committee with a good understanding of the current state of library preservation and conservation among the CARLI governing members. The institutions acknowledge a greater need for preservation and conservation of their collections than they can meet. The survey results suggest that CARLI institutions need the most help in five areas:

  • Disaster Planning
  • Preservation Planning and Assessments
  • Digital Preservation
  • Preservation of Audio-Visual Materials
  • Staff Training

The CARLI Preservation Committee looked at the past programming it served to the consortium. The programming had been successfully providing training and resources in most of these areas. However, the preservation of AV materials remained an underserved area for the consortium members.
Most of the expertise in the CARLI institutions is concentrated in the areas of book, paper and now increasingly digital preservation print materials. There is the growing sense that AV materials are at high risk and that the window for intervention is decreasing. 

(The rest of this article can be read on the CARLI blog.)

#2 A Year in the Life of Audiovisual/Media Preservation in Illinois: Inventory of Video
Melanie Schoenborn, Southern Illinois University Edwardsville

Why does a library do a video inventory? Should you do a sampling or a complete inventory? Reinvent the process or use tried and true methods? What, where, and how are the policies and procedures for doing an inventory? The answers to these questions reveal that an inventory allows the collection to be analyzed and the quality of this part of your library to be validated.

The why to do a library video inventory is similar to a book inventory: find missing items, declare items lost and make decisions on replacements, find mislabeled items and get them relabeled and shelved correctly, correct any discrepancies in the databases so the record and its corresponding item can be located.  For video, you will need to review the preservation and conservation issues of each type of video material and its corresponding hardware and do all the typical book inventory chores mentioned above.

More information regarding the Inventory of Video can be found on the CARLI blog.

Other Library News

New Award for Academic Libraries 

Do you know someone who has contributed to librarians’ growth and professional development? The University Libraries Section of ACRL has a brand new ULS Outstanding Professional Development Award designed to recognize such a person. The award winner will receive $1,000 and be celebrated at ALA Annual 2016 in Orlando.

To complete a nomination form or for more information,visit the award page. Nominations are due by December 4. 

IACRL 2016 Conference Proposals 

The Illinois Association of College & Research Libraries Conference Committee is seeking program submissions for the 2016 IACRL Conference: Raise Your Voice: Librarians in the Lead. The conference takes place on March 18, 2016 at the Marriott Chicago O’Hare.  We are currently accepting proposals for Presentations, Panels, and Lightning Rounds. Submissions are due November 16, 2015. Accepted proposals will be notified by December 16, 2015. 

Raise Your Voice by submitting your proposal

If you have any questions or comments, please email  or .

Great Lakes Resource Sharing Conference

Save the Date

The third annual Great Lakes Resource Sharing Conference will be held on June 9-10, 2016 at the Sheraton Indianapolis Hotel at Keystone Crossing, Indianapolis, IN. Watch for updates on the conference web site.

Call for Proposals

On behalf of the Conference Program Committee, we invite you to submit a proposal for the 3rd Annual Great Lakes Resource Sharing Conference. The event will be held in Indianapolis, IN at the Sheraton Indianapolis at Keystone Crossing. This conference is an opportunity for individuals working in resource sharing to gather information and communicate with other colleagues.We invite program proposals from October 12, 2015 to January 15, 2016.
Accepted program proposal submissions should be 45 minutes in length including time for questions. Proposals might focus on any of the following areas:

  • Resource Sharing Best Practices
  • Marketing Services
  • Electronic Resources and Resource Sharing
  • Workflow Improvements
  • Cooperative Collection Development
  • Consortial or Group Purchasing
  • Purchase on Demand
  • Reciprocal Borrowing
  • Shared Staffing and Training
  • Shared Discovery Layers 
  • E-Books
  • Resource Sharing in Next Gen Systems
  • Shared Print Projects 

Please submit a 150-200 word proposal for your presentation via the GLRSC website. Program proposals will be reviewed by the program committee, and those presenters who are selected will be notified by February 12, 2016. Please direct any questions to  and .
Publishing Opportunity
The Great Lakes Resource Sharing Conference is partnering with the Journal of Interlibrary Loan, Document Delivery, & Electronic Reserve to feature 2016 conference papers in a special issue. Presenters will have the opportunity to publish a version of their conference presentation, but are not obligated to do so. More information about this publishing opportunity is available on their site.
Preconference Survey
Help us plan the preconference on June 9, 2016 by completing a short survey (only five questions). Please complete the survey by Friday, Oct. 23, 2015.
Connect with Us
For current news and updates on the Great Lakes Resource Sharing Conference, please like us on Facebook or visit our website.

Upcoming CARLI Events and Meetings

Forums, Workshops and Training

October 15              Voyager Cataloging Training, CARLI Office, Champaign
October 16              Voyager Cataloging Training, CARLI Office, Champaign
October 23              Preservation Tours
October 28              Basic CONTENTdm Training

November 13          Annual Meeting


October 15            Collection Management Committee
October 15            Resource Sharing Committee
October 19            Preservation Committee
October 27            Created Content Committee
October 28            Governing Directors Meetings, Illini Center, Chicago
October 29            Governing Directors Meeting, Illinois State Library, Springfield

November 2           Technical Services Committee
November 3           Commercial Products Committee
November 11         SFX System Committee
November 12         Public Services Committee
November 16         Preservation Committee
November 19         Collection Management Committee
November 19         Resource Sharing Committee
November 24         Created Content Committee

Consult the CARLI calendar for the most current list of meeting times and locations.

Contact Us

Please direct all questions and comments about the e-newsletter to . Subscribe to CARLI email lists to receive the latest news on topics of interest to you.