CARLI News May 29, 2024

Free People Read Freely: Literacy, Inclusion, and Democracy

University of Illinois System President Tim Killeen proudly invites you to a celebration of scholarship and the role of education in our democracy.

The symposium "Free People Read Freely: Literacy, Inclusion, and Democracy" will feature speakers and panel discussions on topics including book banning, censorship, and the importance of reading to foster public dialogue, inclusion, and engaged citizenship.

When: Aug. 20-21 (download and open the event file to add to your calendar)  

Where: Krannert Center for the Performing Arts and the I Hotel and Illinois Conference Center, University of Illinois Urbana-Champaign

Time: Details to come

Audience: Faculty members, librarians, students, community members

Keynote conversations:
Aug. 20, Krannert Center for the Performing Arts

  • Clint Smith, New York Times best-selling author and winner of the National Book Critics Circle Award 
  • George M. Johnson, one of the 2022 TIME100 Next Most Influential People in the World, whose memoir on growing up black and queer has been widely banned

Aug. 21, Illinois Conference Center

  • Tony Diaz, El Librotraficante, cultural accelerator, and author of "The Tip of the Pyramid: Cultivating Community Cultural Capital," the first in his series on community organizing

U of I System units University of Illinois Press and the Consortium of Academic and Research Libraries in Illinois will present the event. The symposium also will feature alumni of the Education Justice Project sharing their views about reading freely.

Please plan to join us for this U of I System event!

2024 CARLI Governance Board Election

The election and appointment process for the new members of the CARLI Governance Board is now complete. 
Directors elected to 3-year terms are: Stefanie Bluemle (Augustana College), Dallas Long (Illinois State University), and Rachelle Stivers (Heartland Community College).
Directors appointed to one-year terms are: Brian Keith (Eastern Illinois University), Sarah McHone-Chase (Aurora University) and Frances Whaley (Kishwaukee College). 
All newly elected and appointed terms will begin on July 1, 2024. Please join us in welcoming these new members of the CARLI Board.

Save the Date: CARLI Annual Meeting and Annual Directors Meeting 

Mark your calendars for the CARLI Annual Meeting, to be held at 10:00 a.m. on Tuesday, October 22, 2024, at the I Hotel and Conference Center in Champaign. There will be a meeting of the CARLI Governing Directors preceding the annual meeting.

Registration information will be shared as soon as it becomes available.

Give to the CARLI Scholarship Fund

We would like to thank our donors for their generous contributions to the scholarship fund. You can give to the scholarship fund online. The minimum donation is $5.00. We hope you will consider supporting future librarians and help CARLI grow the profession with a contribution.

Weeding and Shifting Series

The CARLI Collection Management Committee is pleased to showcase CARLI Members' Weeding and Shifting Projects so that others planning or undergoing similar projects may learn from their colleagues' real-world experiences. On June 7 at 11:00 a.m. the panelists will discuss 4-5 different weeding or shifting projects and will take questions. 

Registration is required. Sessions in this series will not be recorded.

Connecting to Your Best Stuff: Elevating Resources in Primo VE

Join the CARLI Discovery Primo VE Committee on Tuesday, June 11 at 11:00 a.m. to learn about different options in Primo VE that will help your users "connect to the good stuff" in your catalog.

Committee members Andrew Belongea, Colin Koteles, and Laura Spradlin will discuss several different Primo VE features including; Resource Recommender, Search Ranking, and the new Primo Showcase. They will demonstrate how these tools can help highlight collection holdings and other library resources.

Register before Friday, June 7 at 5:00 p.m. to secure your spot.  Session will be recorded.

12th Annual CARLI Instruction Showcase

Registration is open for the CARLI 12th Annual Instruction Showcase, to be held virtually on Tuesday, June 18, 9:00 a.m. –1:00 p.m. 

María Evelia Emerson will present the keynote address "Feeling Seen: Necessity of Fostering a Sense of Belonging in Academic Libraries". A detailed list of the seven additional presentations planned for the showcase can be found on the registration page.

What Do We Do Now? Generative AI and the Academic Library's Role on Campus

Join the CARLI Public Services Committee's Generative AI discussion event via Zoom on Monday, June 24 at 1:00 p.m. 

The session will include a brief overview of the Committee's 2024 Member Survey "Generative AI and the Academic Library's Role on Campus" and a panel presentation on the current activities from three CARLI Members with time for questions and discussion.

Panel members:

  • Joliet Junior College: Aimee Walker, Librarian, Department Chair
  • National Louis University: Amy Hall, Teaching & Learning Librarian, and Sarah Leeman, Program Chair, University Library
  • Northwestern University: Michelle Guittar, Head for Instruction and Curriculum Support; Librarian for Latin American Studies

Please register for this event.

Visit WEST During Drop-In Hours at ALA

WEST (Western Regional Storage Trust) will hold drop-in hours during ALA on Saturday, June 29, f11:00 a.m.–12:30 p.m. PT in the lobby of the Hilton San Diego Bayfront Hotel. WEST's Program Manager, , will be available during that time to answer questions about WEST and their shared serials storage solution. You can identify Alison in the lobby by her nametag including the phrase 'Ask me about WEST!' You can feel free to drop by spontaneously or give Alison a heads up by completing this RSVP form. If you would like to share questions in advance via the form, please do!

Plan for E-Resources Subscription Changes in new Fiscal Year

Many I-Share libraries have added or not renewed e-resources during the recently closed CARLI Fiscal Year selection cycle. Now is the time to communicate such changes to the Alma institution zone (IZ) coordinator at your library. 

Your library staff should update your Alma institution zone (IZ) to reflect your purchasing changes. Otherwise, your patrons either cannot access newly added e-titles or conversely, will find e-titles they no longer have access to via PrimoVE. 
Please share this reminder with your colleagues in charge of your library's Alma IZ and those in charge of e-resources selection. 

For more information on activating or deleting Alma e-collections, see,  "Electronic Resource Management".  

I-Share Alma Anonymization

CARLI will enable Alma's anonymization of user data feature for all I-Share libraries on Monday, July 29. This will implement the anonymization of most user data—including loans, requests, and fines/fees—after a retention period. As a result, there will be changes to Alma Analytics reporting and changes to data displays for staff in Alma. More details can be found in CARLI's "Alma Anonymization of User Fulfillment Data" documentation. CARLI will present a series of  informational webinars for I-Share libraries in advance of the changes on May 29, June 6, and June 10. Registration is required, and the sessions will be recorded.

CARLI Registration Support for Creative Commons Certificate Program for Academic Librarians

CARLI is pleased to announce partial registration support for up to eight employees at CARLI member institutions to participate in the Creative Commons Certificate Program.

Creative Commons (CC) licensing is a type of license commonly used with open educational resources. The course delves into the Creative Commons licenses and open practices. The 10-week certificate courses are presented as asynchronous, online training, with options for synchronous discussions. The Creative Commons Certificate Program syllabus includes modules on:

  • What is Creative Commons?
  • Copyright Law
  • Anatomy of a CC License
  • Using CC Licenses and CC-Licensed Work
  • Creative Commons for Librarian

The total cost of the program for a CARLI attendee after discounts and reimbursements is $225. All CARLI members qualify for the $200 reimbursement; however, CARLI financial support will be available on a first-come, first-served basis to the first eight registrants. To qualify, members must register for a course that begins prior to June 30, 2024.

To register for the course and receive the MHEC discount:

  1. Email: Jennryn Wetzler . 
  2. Navigate to the Course Registration and select "CC Certificate for Academic Librarians, June 2024" (course dates June 10 – August 18, 2024).
  3. When you get to the checkout page, enter the Promo Code received from Jennryn Wetzler (in Step 1) before completing your order.
  4. Pay for the course and keep a copy of your payment receipt.
  5. To receive CARLI's $200 reimbursement, email  for the additional documentation needed to request reimbursement.

In return for CARLI's financial contribution to your registration fee, we are asking that you provide CARLI with at least two of the resources you created during the certificate program so that all of CARLI may benefit from these projects.


Virtual Course: Understanding and Promoting Open Educational Resources

CARLI is pleased to offer a 3-week synchronous and asynchronous course on open educational resources. Attendees should plan to attend each live session.

Mondays: June 10, 17, and 24, 11:30 a.m.–1:00 p.m.

This virtual course is designed to help the novice person learning about open educational resources to apply the information from this program to build their own local programs and workshops. The program is open to all CARLI members.

The virtual program will contain both synchronous (three live 90-minute Zoom sessions) and asynchronous (readings, videos, etc.) to be completed before each live session. The live sessions will include presentations, but the aim of the program planners is that these will incorporate a flipped classroom model to build community among participants as all share and discuss the topics.

Registration is available until the course is full. Course materials will be sent to registrants beginning the week prior to the first live session.

CARLI-OER Email List

CARLI has established an email list for CARLI members to discuss and learn more about Open Educational Resources. Any person from a CARLI institution may subscribe to the email list.

Professional Development Alliance Events

The following programs from the Professional Development Alliance are currently on the calendar. Programs are offered on a wide variety of subjects. Check out everything the alliance is making available to our libraries!

  • June 4: Grant Opportunities with the National Historic Publications and Records Commission
  • June 7: Weeding and Shifting Series, Session 3
  • June 11: Processing Born-Digital Materials
  • June 12: Retrofitting Learning Objects for Better Engagement and Efficiency
  • June 17: Documenting Dissent: Capturing Student Protests, Navigating Disinformation and Ethical Considerations
  • June 18: Digital Preservation Basics with Storage Media and Digital Forensics
  • July 11: Cultivating an Inclusive Environment: Engagement and Outreach in Academic and Public Libraries
  • July 16: Newspaper Digitization and Preservation at Illinois
  • July 23: Digital POWRR: Digital Preservation 101
  • July 30: Metadata in Digital Content: A Look at Shareable Metadata in Aggregation Services

To register, visit the CARLI Event Calendar. Recordings of past CARLI-sponsored PDA events are available on the Professional Development Alliance website when permitted by the presenter. 
Are you interested in presenting on a topic for CARLI members and the Professional Development Alliance? Or would you like to moderate a follow up discussion for an upcoming program? to become more involved in CARLI's continuing education efforts!

Funding to Preservation: A Digital Content Life Cycle Webinar Series:

CARLI and FLVC are pleased to host a 6-part Funding to Preservation: A Digital Content Life Cycle Webinar Series!

Spend Tuesdays this summer learning about grant opportunities to fund digitization, workflows for processing born-digital materials, digitization best practices, digital preservation basics, and the importance of metadata in digital content.

Sessions include:

Grant Opportunities with the National Historic Publications and Records Commission
June 4, 9:00–10:00 a.m.
Learn more about exciting grant opportunities with the National Historic Publications and Records Commission, the grant-making arm of the National Archives. Julie Fisher, Director for Publishing Programs, will share about their program to support Collaborative Digital Editions. The goal of this program is to provide access to, and editorial context for, the historical documents and records that tell the American story. Projects may focus on broad historical movements in U.S. history, including any aspect of African American, Asian American, Hispanic American, and Native American history, such as law (including the social and cultural history of the law), politics, social reform, business, military, the arts, and other aspects of the national experience.

Processing Born-Digital Materials 
June 11, 10:00–11:00 a.m.

Sarah Cogley and Grace Trimper will detail the workflows used by the team at University at Buffalo's Special Collections to process born-digital records such as working with donors, initial collection review, describing digital records, and working with hybrid collections. Sarah Cogley is the Digital Archivist and Grace Trimper is the Digital Archives Technician at the University of Buffalo Libraries.

Digital Preservation Basics with Storage Media and Digital Forensics
June 18, 10:00–11:00 a.m.

This workshop will introduce you to the basics of digital preservation. It will empower those without a background in computers or coding to feel confident doing digital preservation in archives! Ashlyn Velte will help identify different storage media encountered in archival collections as well as introduce digital forensics tools to help with data integrity and authenticity. Finally, participants will have an opportunity to experiment with Library of Congress’s Bagger software to demonstrate how you might transfer files safely off hardware and generate metadata while you do it! Ashlyn Velte is the Senior Processing Archivist, Rare and Distinctive Collections at the University of Colorado at Boulder Libraries.

Newspaper Digitization and Preservation at Illinois 
July 16, 1:00–2:00 p.m.

William Schlaack will detail newspaper digitization experiences and best practices at the University of Illinois. William will describe the selection, collation, quality control, and digital preservation elements to newspaper digitization. Special attention will be given to the work done as a part of the National Digital Newspaper Program. William Schlaack is the Digital Reformatting Coordinator and Coordinator for Digital Preservation Services at the University of Illinois. 

Digital POWRR: Digital Preservation 101 
July 23, 10:00–11:30 a.m.

This session is designed for smaller, under-resourced organizations who understand the need for digital preservation but are not sure how to begin creating daily workflows that incorporate accessioning, processing, and storing digital materials (both born-digital collections and files from digitization projects). The digital curation lifecycle will be viewed through a practical lens and the class will step through an end-to-end workflow for a hypothetical digital collection using simple, open-source digital preservation tools. This webinar is presented by Jamie Schumacher, Sr. Director of Scholarly Communications at Northern Illinois University.

Metadata in Digital Content: A Look at Shareable Metadata in Aggregation Services 
July 30, 1:00–2:00 p.m.

In the life cycle of digital content, shareable metadata is an important part of the process of both digitized and born-digital content to enable users to find the digital objects. Furthermore, metadata can be shared beyond the original environment to make the digital objects available to a larger audience, such as through aggregation services like the Digital Public Library of America (DPLA). In this Funding to Preservation: A Digital Content Life Cycle Series webinar, Megan Pearson, Project Coordinator for the Illinois Digital Heritage Hub (IDHH), the Illinois Hub for the DPLA, will share her experience with aggregating metadata and working with metadata created by other institutions, including standardization practices and methods used by the IDHH, and offer some thoughts on how to create shareable metadata across environments.

Preservation Tip

Preservation Tip: Disaster Planning 101: Series Recap
Shelby Strommer, Collections Care Coordinator, University of Illinois Urbana-Champaign

Disaster planning is the best way for cultural heritage institutions to minimize collections damage in an emergency, but the ongoing process can be daunting. The Preservation Committee's 2024 article series, Disaster Planning 101, covers a wide variety of topics designed to support institutions at any point in their planning journey. This wrap-up describes each of our articles and be sure to check out our Disaster Planning 101 webpage for links to related resources and projects. 

Disaster Preparedness: Disaster Planning Resources & Securing Funding
Jade Kastel, Abraham Lincoln Presidential Library and Museum

This article includes tips on the preparations to take before a disaster, funding disaster preparedness, and steps institutions can establish beforehand to help manage and mitigate in the event of a disaster.

Seven-Steps to Preparing a Disaster Preparedness and Response Plan
Heidi Marshall, Columbia College Chicago

A disaster preparedness plan is designed to reduce the impact of mold, water, pests, and other issues that may affect our collections and enable us to react quickly in emergencies within your library and archive collections. Authoring such a plan is not difficult, especially if taken in a few key steps.

Staff Training on Disaster Preparedness
Gabriel Hamer, The Newberry Library

The best-written disaster plan cannot do much without properly trained staff! Break staff training goals down into three categories: short-term, long-term, and institutional. It takes time to bring coworkers and information networks up to speed, so it helps to be realistic and spread tasks out along a rough timeline.

Technology Apps and Online Resources for Disaster Preparedness and Response
Patti Gibbons, University of Chicago

Disasters and collection emergencies happen, and apps and other electronic technology tools can be effective and time saving assets to incorporate into your emergency response kit. View some tech options and online resources to consider adopting to help preserve your library's collections.

Collections Specific Salvage
Bradley Wiles, Northern Illinois University, and Bonnie Parr, Abraham Lincoln Presidential Library and Museum

Water damage can happen any time and it can be catastrophic. Given the likelihood of water-based events, as well as the difficulty in predicting them, the best policy is to have an effective response plan to mitigate the damage. But that can be tricky because different materials require different mitigation methods when a water event strikes, and this may not be immediately clear to those responding. This article provides information and clear instructions regarding salvage of wet materials based on the type of object from the Disaster Preparedness and Emergency Response Plan of the Abraham Lincoln Presidential Library and Museum.

Working with Remediation Vendors
Tonia Grafakos, Northwestern University

Sometimes large-scale collections emergencies require outside help from a disaster recovery vendor. What should libraries consider when choosing a remediation vendor? What information is most helpful during the initial conversations after an emergency? What should library staff expect when a vendor is on site? Tonia Grafakos spoke with an expert from a disaster remediation company to discuss these questions and more. 

Other Library News

Research Survey Invitation: Academic Librarians' Responses to the Evolving AI Landscape

You are invited to participate in a research study examining librarians' knowledge of and response to artificial intelligence tools in higher education. You must be over 18 years of age and employed as an academic librarian to participate.

If you choose to participate, you will answer some questions about your knowledge of specific AI tools and the use of such tools in your work as a librarian. There will also be a few questions about your institution's response, your library's response, and your personal response to the evolving AI landscape. The survey is expected to take minutes and will be open until Monday, June 17, 2024.

To protect your confidentiality, the survey will not contain information that will personally identify you. Information collected will be kept confidential to the extent permitted by law. At a separate survey link, you have the option of providing your email address to indicate if you wish to participate in an interview on the same topic in the future, however, it will be stored separately from data collected in the study. Your participation is voluntary and there is no penalty if you do not participate. You may stop the survey at any time or skip any questions you do not wish to answer.

IRB Approval: This research has been reviewed by the Institutional Review Board (IRB) at N.C. A&T State University, Elon University, and Wake Forest University.

If you have any questions or comments about this study, you may contact , , or

Access the survey:

HSLI Helen Knoll Jira Scholarship 

The Health Science Librarians of Illinois Jira Scholarship Committee is excited to announce the start of the second year for the Helen Knoll Jira Scholarships for library science students. This year, we have decided to award two $5,000 prizes to our top candidates (double the award from last year!). We have also changed the Scholarship criteria to provide students with more opportunities to network with seasoned librarians who work in the health sciences. Please share the information with any students who live, work, or study in Illinois and are enrolled in an accredited Library Sciences Program. 

The application period closes on Saturday, June 15. Winners will be notified in late August. To get the word out, please feel free to use this poster in your student areas. If you have any questions or concerns about the Scholarship, please contact the Scholarship Chair,

Scite AI Presentation from Research Solutions

Join this live webinar on Monday, June 3, 2024, 2:00–3:00 p.m. celebrating the acquisition of Scite by Research Solutions. Scite, an award-winning AI-powered search and discovery platform, enhances research discoverability and evaluation. Co-founder Sean Rife from Scite and Tony Landolt from Research Solutions, will guide you through Scite's integration into their product portfolio.

Participate in an interactive demonstration of Scite's features, including Smart Citations and the AI-enabled chatbot, Scite Assistant.

Here is a brief rundown of what will be covered:

  • Research Solutions' mission and commitment to transforming the research landscape.
  • Insight into how Scite will work within Research Solutions' Academic services.
  • A live demo of Scite.
  • The product roadmap illustrating how Scite and Research Solutions will collaborate to support researchers.
  • Live Q&A session.

Register to secure your spot. 

Upcoming CARLI Events and Meetings

Consult the CARLI calendar to view the current list of meeting times and locations.

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If you need disability-related accommodations to participate in any of the events mentioned below, please email the CARLI Office . Early requests are strongly encouraged to allow sufficient time to meet your access needs.