CARLI News March 31, 2017

Call for Board of Directors Election Nominations

CARLI is seeking nominations for candidates to fill seats on the CARLI Board of Directors. The Board of Directors is the governing authority of the Consortium of Academic and Research Libraries in Illinois.

CARLI Governing Members will elect one Board member from each of three (3) specified constituencies (public universities, community colleges, and private colleges and universities). Candidates receiving the most votes will serve three (3) year terms, July 1, 2017 through June 30, 2020.

Only the director of a CARLI Governing Member institution is eligible to serve on the Board of Directors. The director is defined as the person who is operationally responsible for the staff, services, and budget of the library, with titles that include, but are not limited to, Director, Dean, Chair, or Head Librarian.

Members of the CARLI community may nominate themselves or others (permission of the nominee is required when nominating others) by filling out the online nomination form.

All nominations will be reviewed and a slate of candidates developed by the CARLI Nominating Committee comprising Cindy Fuller (Millikin University), Cate Kaufman (Illinois Central College), Lydia Morrow-Ruetten (Governors State University), Anne Craig (CARLI) and Margaret Chambers (CARLI).

The nomination period will close at 5 p.m., Wednesday, April 5, 2017.

If you have any questions or problems making a nomination, please  with the subject line: Board Nominations.

Volunteer for a CARLI Committee

Each year CARLI has a number of opportunities to serve on various committees. Service on CARLI committees affords individuals a unique opportunity to use their experience and expertise to help shape the future of the consortium and its services. CARLI is now seeking volunteers to serve on nine advisory committees. Volunteers chosen will serve a three-year term, July 1, 2017 through June 30, 2020. Faculty and staff members from all CARLI member libraries, with all levels of experience, are encouraged to apply.

To volunteer, please complete the committee volunteer form by April 28. To be considered for appointment, you must fill out the online form, even if you have previously submitted a form, or if you are a current committee member whose term is expiring and you wish to be considered again. CARLI seeks to include as many individuals and institutions as possible in committee service, so committee rosters are limited to one person from any institution, and reappointments are not routinely made.

Forms submitted by April 28 will be considered for initial FY 2018 appointments. The list of all volunteers will be retained until March 1, 2018 and will be used to fill other committee vacancies as they occur.

Individuals accepting appointments to CARLI committees are expected to participate fully and actively in the work of the committee, including regular attendance at meetings and committee-sponsored events held throughout the calendar year. CARLI makes every effort to conduct the majority of committee business using web conferencing technologies or via conference calls. However, committee service may require time and/or travel expenses for one or more in-person meetings each year.

The following CARLI committees are seeking members:

  • Collection Management Committee
  • Commercial Products Committee
  • Created Content Committee
  • Instruction Committee
  • Preservation Committee
  • Public Services Committee
  • Resource Sharing Committee
  • SFX System Committee
  • Technical Services Committee

To view the committee charge, and the current committee rosters, visit the Board and Committee pages

The Senior Director, in consultation with the Executive Committee of the CARLI Board of Directors will make appointments no later than June 16, 2017. All new committee members will officially begin work on July 1, 2017.

Please send questions about CARLI committees or the process for selecting committee members to .

Fiscal Year 2018 Selection System Planned to open in Mid-April

CARLI staff are planning to open the FY18 selection system to libraries from the middle of April until late May. Watch for announcements about the system opening. The vendors are adding many new products. The announcement will include a spreadsheet with product lists so you can see the new titles being added for FY18.

Call for Instruction Showcase Proposals

The CARLI Instruction Committee is seeking presentation proposals for the fifth annual Instruction Showcase being held on Thursday, June 15 at National-Louis University, Wheeling, IL.

CARLI members are welcome to submit proposals on all library instruction topics, and encouraged to draw inspiration from the committee's theme this year, "Evolving Library Instruction: Negotiating Change in Uncertain Times." Examples related to the theme include online instruction, alternatives to one-shot instruction, or student engagement techniques. Each breakout room is equipped with a presenter’s station, however, please note that there will not be a computer lab available this year.

Proposals should outline an instruction session activity that supports skills-based or conceptual learning and encourages active student participation. Please include a full lesson plan with your proposal. A template is available, but feel free to use your preferred format. All lesson plans must include the following elements: topic, learning objectives, materials, activity overview, assessment of student learning, and applicable knowledge practices and/or dispositions from the Framework for Information Literacy. Presenters will be given 15 minutes to present and five minutes for questions and answers.

If interested, please submit the proposal form no later than Friday, April 7. Submissions will be reviewed by the CARLI Instruction Committee; notifications will be sent during the week of May 1.

Please send any questions about the Instruction Showcase to .

Public Services Committee Open House

The final open house of the Makerspaces series will be at Chicago Public Library-Harold Washington Library Center and the Illinois Institute of Technology, Galvin Library on Tuesday April 25. 

Due to space limitations, only one person per CARLI member institution will be allowed to register – on a first come, first register basis. All registrants will be placed on a waitlist as the registration system does not filter by institution. You will be notified via email if you are registered or if you remain on the waitlist. If space remains after April 3rd, registration will be open to all interested CARLI members. 
Lunch will be provided by CARLI. If you have any questions, please email CARLI Support at

Registration deadline is April 18.

Collections Data Analysis and Maintenance Forum

A joint Collection Management Committee/Technical Services Committee Forum is being held Friday, April 28 at Governors State University. 

Morning sessions include how to build capacity for collection assessment, ILL data analysis after journal cancellations, and CARLI resources for collections assessment and evaluation. Afternoon sessions break into two tracks, collections and technical services. Collections sessions focus on assessment of e-books and e-journals, radical collection management, COUNTER, and AWStats. Technical Services sessions include how to modify CARLI Access queries, collection evaluation using UB stats, shareable metadata in DPLA, and global database maintenance approaches and tools. Attendees are welcome to attend any sessions of interest in either track.

CARLI will provide box lunches (sandwich, side, and cookie) and a drink for lunch.

The intended audience is staff and librarians from CARLI member libraries interested in collection assessment and data maintenance.

Please register by Wednesday, April 12, if you would like to attend.

Resource Sharing Committee Open House

The CARLI Resource Sharing Committee is hosting a second set of open houses on Friday, May 19 at Illinois Central College, East Peoria and Eureka College. Registration is open until Tuesday, May 9, 2017.

Ongoing Collaborative Collection Development Pilot Projects

The CARLI Collection Management Committee is continuing to coordinate Collaborative Collection Pilot Projects in education, unique purchases, nursing, and literature this fiscal year. Those interested in purchasing business subject materials are encouraged to join the unique purchases collaboration.

You can also find more information about these projects on our Google Group web page.

It is not too late to be a part of the projects! If you would be interested in joining any of these efforts or have questions about these projects, please contact either of the Collection Management Committee co-chairs: or .

All CARLI members are welcome to join this effort to strengthen collections within the state.

Voyager Reports Mini-Webinars

Beginning in January 2017, CARLI staff started hosting brief, monthly, mini-webinars to share tips, tricks, and techniques on generating reports from Voyager. Each webinar provides an opportunity for questions and answers on Voyager reporting tools, such as Access and Web Reports, and on topics of broad interest, such as techniques for gathering circulation statistics or developing reports for responding to ACRL and IPEDS surveys. 
Future Voyager Reports Mini-Webinars will take place on April 21, May 11, and June 8. Please see the CARLI Events Calendar for more information on how to participate.

Recordings of the webinars are also available for later viewing. Those interested may find the recordings at the Reports Webinar page.

Preservation Tip: Midwest and Regional Vendors: In Case of Emergency, Call ?

Jamie Nelson, Head of Special Collections and Archives, DePaul University

All libraries need to be ready to care for their collections in the event of a disaster. Some of the earlier installments of this CARLI Preservation Committee series on disaster planning focused on types of disasters, preparation and training for an effective staff response, and kits and supplies for in-house recovery work. But if your disaster is more widespread, dangerous, or damaging than your institution can reasonably or safely handle, do you have any service vendors on speed-dial? 

Your disaster plan should include vendors, their services, and their contact information, but that is just the bare minimum. What if the cost for the services exceeds the value of your materials, or the amount your institution (or its insurance policy) can pay? What if the vendor or your institution requires a membership, purchase order, RFP, or other approval process before starting work? What if the disaster disrupted other services on campus, and your business office is unable to assist you or approve a vendor relationship in your moment of crisis? What if a local service vendor is overwhelmed because the disaster that put you in this predicament affected their entire service region, and they are unable to respond to all of these dire situations at once?

Because this CARLI Preservation Committee series is meant as a helpful guide and not a source of anxiety and nightmares, we can circle back to a manageable to-do list that you can tackle over time. View this to-do list in the full article

You can find this as well as other Disaster Planning topics on the webpage for CARLI Preservation Committee′s yearlong project on Disaster Planning.

Other Library News

Illinois State University′s Bryant Jackson Lecture April 13

Mark your calendars. Illinois State University′s Bryant Jackson Lecture will take place on April 13 at 10 a.m. in the Circus Room in the Bone Center.
The featured speaker this year will be Roger Schonfeld, Director of the Libraries and Scholarly Communication Program for Ithaka S & R, whose presentation will continue our focus on the changing nature of academic libraries.
A lunch buffet for all attendees will be served at 11:30 a.m. Please RSVP to Leta Janssen ( by April 5 so that accurate lunch arrangements can be made.

UIUC′s Thacker named Library Journal Mover & Shaker

UIUC′s Mara Lina Thacker has been named a 2017 Library Journal “Mover & Shaker”. She is the only selectee from an Illinois academic library this year. Thacker was chosen in the “Community Builders” category. 

Thacker works with scholars internationally and in the United States to ensure that academic libraries nationwide have a comprehensive collection of resources about Afghanistan, Bangladesh, Bhutan, India, Pakistan, Maldives, Nepal, and Sri Lanka. She reaches out to students, faculty, staff, and the local South Asian community to familiarize them with the resources in her library and at other institutions. She has established cooperative collecting arrangements to make it easier to acquire Indian comics, forged relationships with vendors in South Asia, and grown the UI collection to more than 1,200 volumes from India, Pakistan, and Bangladesh. She hopes to develop relationships with libraries and cultural institutions in India to serve scholars there.

Please read the full article on Thacker and the award she has received on the Library Journal web site.

Health Science Librarians of Illinois (HSLI) Annual Conference

The Health Science Librarians of Illinois (HSLI) Annual Conference will be held from Wednesday, October 25 to Friday, October 27, at the Chateau Hotel and Conference Center in Bloomington, Illinois.
The theme of the conference this year is "Times are Changing."  The conference will reflect this theme, providing programming for professional development, networking, and vendor visits, as well as poster presentations.  Sign up for mentoring or apply for a conference scholarship. More information on hotel and conference registration, the specific CE opportunities, invited speakers, and cost to attend will be available soon. 
For any questions, please contact , Publicity Chair for the HSLI Conference Planning Committee.   

BTAA Next Generation Discovery to Delivery Report

In May 2012, the Library Directors of the Committee on Institutional Collaboration (now called the Big Ten Academic Alliance) commissioned a small project team to report on the range of issues and challenges pertaining to providing modern resource sharing services. Discovery systems, link resolvers, interlibrary loan systems, and library services platforms all run independently of each other with limited cross-communication. As a result, the patron’s experience navigating between these services is often jarring with unclear routes to acquiring the identified resource. 

The full report may be of interest to CARLI member libraries. The Big Ten Academic Alliance has also created a one page summary document outlining a vision for a Next Generation Discovery to Delivery System based on the BTAA November report.

These documents speak to common issues that all our libraries face and also goals for vendor product development from which we would all benefit. Please feel free to share the links with others in your institution, state, consortia you belong to, or any others that might benefit from this research.

ALCTS College & Research Libraries Interest Group Call for Proposals

The ALCTS College & Research Libraries Interest Group is looking for panelists for its meeting at ALA Annual in Chicago on Sunday, June 25, 2017, from 8:30-10:00 a.m. 

The theme is Data and text mining: facilitating our researchers’ needs in the 21th century. Topics could include but are not limited to issues related to:

  • Licensing
  • Workflows
  • Policies
  • Technological infrastructure
  • Training and instruction
  • Case studies

The group is looking for proposals from librarians, publishers, or researchers. Invitees will be expected to talk 15-20 minutes each and then participate in a Q&A. 

Please respond to by April 15, 2017.

Upcoming CARLI Events and Meetings

Important Dates

May 29                       CARLI Office Closed

Forums, Workshops and Training

April 3                        Public Services Committee Open House
April 6                        Resource Sharing Open House
April 10                      Collections Care Workshop
April 19                      SFX Open Conference Call
April 21                      Voyager Reports Mini-Webinar
April 25                      Public Services Committee Open House
April 28                      Spring Forum: Collection Management and Technical Services Committees

May 3-4                      New Director’s Institute
May 11                       Voyager Reports Mini-Webinar
May 17-18                   Voyager Cataloging Client Training 
May 19                       Resource Sharing Open House


April 4                        Commercial Products Committee
April 6                        Collection Management Committee 
April 7                        I-Share Next Task Force
April 11                      Preservation Committee
April 11                      Created Content Committee
April 17                      Instruction Committee
April 18                      Resource Sharing Committee
April 20                      Public Services Committee
April 26                      Technical Services Committee
April 26                      SFX Systems Committee

May 2                         Commercial Products Committee  
May 4                         Collection Management Committee    
May 8                         Preservation Committee
May 9                         Created Content Committee
May 15                       Instruction Committee
May 16                       Resource Sharing Committee
May 18                       Public Services Committee
May 23                       CARLI Board Strategic Planning
May 24                       Technical Services Committee
May 24                       SFX Systems Committee

Consult the CARLI calendar for the most current list of meeting times and locations.

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