CARLI News March 26, 2014

Read the CARLI News for the latest information on CARLI events, new and ongoing projects, product and service updates and upcoming deadlines. Issues are sent to all subscribers of the “Announce” listserv.

I-Share Welcomes Four New Libraries

Please join us in welcoming 4 new libraries to I-Share: College of DuPage Library, Glen Ellyn; JKM Library, Chicago; McKinstry Library, Lincoln College, Lincoln; and Henry Pfeiffer Library, MacMurray College, Jacksonville. These I-Share libraries now have their collections fully represented in the I-Share union catalog and accessible for resource sharing. 

With the addition of these libraries, the I-Share union catalog now contains 12.9 million unique bibliographic records and nearly 38 million item records, representing the holdings of 86 CARLI member institutions. The combination of this enormous consortial collection with I-Share’s resource sharing services gives I-Share library patrons ready access to a collection that ranks among the world’s greatest research libraries.

Cathy Salika Retires from CARLI

Cathy Salika, Associate Director for CARLI Data Resources, retired on February 28 after over three decades of service at AITS, ILCSO and CARLI. CARLI staff, friends, and past colleagues bid her fond farewell at a reception held at the CARLI Office. Cathy wrote the data dictionary for Voyager and was well known in the Voyager community for her extensive experience, and for her willingness to share her vast knowledge with others. 

We're grateful for Cathy's 32 years of service, and we wish her many years of happy, healthy retirement.

CARLI Seeking Nominations for the Board of Directors

CARLI is seeking nominations for candidates to fill seats on our Board of Directors. The Board of Directors is the governing authority of the Consortium of Academic and Research Libraries in Illinois.
CARLI Governing Members will elect one Board member from each of three (3) specified constituencies (public universities, community colleges, and private colleges and universities). Candidates receiving the most votes will serve three (3) year terms, July 1, 2014, through June 30, 2017.
Only the director of a CARLI Governing Member institution is eligible to serve on the Board of Directors. The director is defined as the person who is operationally responsible for the staff, services, and budget of the library, with titles that include, but are not limited to; Director, Dean, Chair, or Head Librarian.
Members of the CARLI community may nominate themselves or others (permission of the nominee is required when nominating others) by filling out the online nomination form.
All nominations will be reviewed and a slate of candidates developed by the CARLI Nominating Committee comprising Brian Beecher (College of Lake County), Mary Case (University of Illinois at Chicago), Scott Walter (DePaul University) and Margaret Chambers (CARLI).
The nomination period will close at 5:00 pm on Wednesday, April 9, 2014.
If you have any questions or problems making a nomination, please contact .

CARLI is Seeking Volunteers to Serve on Committees

CARLI is seeking volunteers to serve on 10 advisory committees. Volunteers chosen will serve a three year term, July 1, 2014 through June 30, 2017. Faculty and staff members from all CARLI member libraries, with all levels of experience, are encouraged to apply.
To volunteer, please complete the committee volunteer form by April 30, 2014. To be considered for appointment, you must fill out the online form, even if you have previously submitted a form, or if you are a current committee member whose term is expiring and you wish to be considered again. CARLI seeks to include as many individuals and institutions as possible in committee service, so reappointments are not routinely made.
Forms submitted between March 21, 2014 and April 30, 2014 will be considered for initial FY 2015 appointments. However, the list of all volunteers will be retained until March 1, 2015 and will be used to fill committee vacancies as they occur.
Participation in CARLI committee work offers library staff members a unique opportunity to influence the future of the consortium and its service programs. CARLI is making every effort to conduct the majority of committee business using web conferencing technologies or via conference calls. However, committee service may require time and/or travel expenses for one or more in person meetings each year. Anyone volunteering to serve on a CARLI committee should seek appropriate administrative approval before volunteering.

The following CARLI Committees are seeking members:

  • Collection Management Committee
  • Commercial Products Committee
  • Created Content Committee
  • Instruction Committee
  • I-Share Systems Committee
  • Preservation Committee
  • Public Services Committee
  • Resource Sharing Committee
  • SFX System Committee
  • Technical Services Committee

To view the committee charge, and the current committee rosters, visit the Board and Committee pages.
The Executive Director, in consultation with the Executive Committee of the CARLI Board of Directors will make appointments no later than June 6, 2014. All new committee members will officially begin work on July 1, 2014.
For questions about CARLI committees or the process for selecting committee members please send email to .

Resource Sharing Committee Open Houses Registration

Register now for these Open Houses sponsored by the CARLI Resource Sharing Committee. Join us for an opportunity to see how resource sharing functions are organized at I-Share and non-I-Share libraries of various sizes.

  • April 2:  John A Logan College, Carterville, IL and Southern Illinois University Carbondale.  Register now.
  • April 9:  Kishwaukee College, Malta, IL and Northern Illinois University, DeKalb, IL. Register now.

For more information, send email to .

Technical Services Forum Registration Open

Register now for the Technical Services Committee-sponsored forum, "Changing Landscapes in Technical Services." The forum will be held on April 8, from 10 am–3 pm at the University of Illinois-Springfield.
Sessions will highlight the immense changes that are affecting technical services, with special attention to RDA and its implications for individual libraries and the consortium as a whole.
Speakers for the day will include MJ Han and Tim Cole (University of Illinois, Urbana-Champaign), Gary Strawn (Northwestern University), and members of the Technical Services Committee.

Please register by April 1.

Weeding & Collection Relocation Webinar Series

The CARLI Collection Management Committee is sponsoring a three-webinar series on weeding and collection relocation. All webinars will be recorded and posted on the CARLI web site as soon as possible after they air.

Webinar #1: Weeding: An Overview

In this first webinar of the series you will learn the philosophy behind weeding, an overview of the weeding process and how to fit weeding in to your collection development cycle. Subjects covered include: why to weed, the workflow of weeding (includes discussion of the tools used), the criteria for weeding, management of last copies, how to dispose of materials (including recycling, donating and selling) and some lessons learned from those that have been through the process.

The recording of this webinar is on the CARLI web site.

Webinar #2: Weeding: Communication and Outreach

Learn about the communication and outreach necessary when undertaking a weeding project/program. We will discuss training the library staff and informing them of the best practices involved with weeding. We will also discuss communicating about the project/process to the larger campus community. Lessons learned from both successful and less than successful projects are covered.

The recording of this webinar will be available by April 1 on the CARLI web site.

Webinar #3: Re-evaluating Library Materials: Relocation of Special Collections and Reference Collections

Date: Friday, April 25, 2014

Time: 10–11 am

This presentation will include information about weeding a library's special collection; the need for reappraisal and de-accessioning; using technology and project management tools to relocate/redistribute 13 separate reference collections into 8 collections; and downsizing a 53,000 volume reference collection to a 7,000 volume collection; and relocating the materials to various locations.

Please register for this event on the CARLI web site.

E-Resources Fiscal Year 2015 Database Selection Period

The Database Selection Period for new subscriptions and renewals for the fiscal year beginning July 1, 2014 is scheduled to open in mid-April and will run through the end of May. CARLI staff will send a detailed announcement and instructions to the E-Resources Contacts and CCG email lists when the password-protected CARLI selection database is available. For additional information, email .

If this will be your first time using the selection system or if you would like a refresher please review the podcast, "Selection System 101: Everything you need to know to work with the CARLI selection system".

Expand Access to Your Digital Collections Through CARLI

The CARLI Created Content Committee is pleased to announce a new initiative designed to expose digital collections at CARLI libraries that are hosted outside of CARLI's installation of CONTENTdm. In addition to collections on locally hosted installations of CONTENTdm, these collections may be hosted on other platforms including DigiTool, Django, Drupal, DSpace, Fedora, Greenstone, Internet Archive, Luna, Omeka, and Wordpress.

Users visiting CARLI Digital Collections will be able to easily access these digital collection portals through a link to "More Collections" that will be added to the CARLI Digital Collections home page. There is no fee to have information added to the "More Collections" link.

In order to provide this improved access for users, we are asking CARLI libraries to provide information about their digital collections portal pages. A "portal page" is your library's main page for all its digital collections. Examples include these pages from the Newberry Library, Illinois Institute of Technology and Loyola University Chicago.

If you would like to include your collection, please complete the Digital Portal Information Form

If you have any questions, please email .

Register for the CARLI Digital Preservation Webinars

Registration is now open for the two remaining webinars in a series of presentations on digital preservation issues. Sponsored by the CARLI Digital Preservation Trainers, the webinars will cover the six digital preservation "modules" created by the Library of Congress' Department of Digital Preservation Outreach and Education (DPOE).

Store and Protect, April 8, 10 am–Noon

Consider issues for the long-term storage of your digital content, including number of copies, repository solutions, and storage management. Examine potential threats to digital content, and gain an understanding of the various levels of protection necessary for long-term preservation.

Manage and Provide, May 6, 10 am–Noon

Decide how to manage your digital content over time. Look at effective long-term management addressing organizational requirements and objectives, technological opportunities and change, and resources, such as staff, funding and equipment. Understand what the meaning of long- and short-term access of digital assets truly is and the rationale behind each scenario relative to users and technologies. Assure that the life cycle management of collections meets the breath of legal issues associated with digital preservation. Provide the adequate content benefits from the range of skills associated with roles and responsibilities for digital preservation.

These webinars are intended for librarians and IT staff involved in acquiring and creating digital materials, and for those who are beginning to think about acquiring digital materials. No previous experience in digital preservation is needed.

Attendees must register for each webinar separately. Registration for each webinar will close one week before the webinar. All webinars will be recorded and posted on the CARLI web site. If you have any questions about this webinar series, please .

Other Library News

Parkland College Wins ACRL CJCLS Community College Learning Resources Award

Parkland College Library and the Parkland College Center for Excellence in Teaching and Learning have been chosen to receive ACRL's 2014 Community and Junior College Libraries Section (CJCLS) EBSCO Community College Learning Resources Award for the project Scholarship at Parkland (SPARK).

The $500 award and plaque will be presented to Anna Maria Watkin, director of the Parkland College Library, and Erika Hackman, director of the Center for Excellence in Teaching and Learning at Parkland College, at the 2014 ALA Annual Conference in Las Vegas.

"SPARK makes excellent academic work visible, creating a clearer picture and facilitating a deeper understanding of student success," said award co-chairs David Wright of Surry Community College and Beth Lander of Manor College. "SPARK displayed exceptional innovation and offered promise for long-term impact. Their example helps foster the concept of institutional repositories at other community colleges, and in so doing, validates the work of students at two-year colleges as worthy of scholarly consideration."

Originally conceived by Hackman and Sherry Cmiel, former information services librarian at Parkland College, SPARK was one of the first institutional repositories created at a community college to promote, preserve and showcase scholarly and creative work of the college's students and faculty.

Read the full announcement on the ALA web site.

Illinois Central College Receives Excellence in Academic Libraries Award

Illinois Central College Library, East Peoria, is a recipient of the 2014 Excellence in Academic Libraries Award. This award recognizes the staff of a college, university and community college library for programs that deliver exemplary services and resources to further the educational mission of the institution.

The Illinois Central College (ICC) Library, winner in the community college category, was chosen for its emphasis on disadvantaged students, and staff development.

"Illinois Central is being recognized for an emphasis on students who are disadvantaged and not strong readers, finding approaches to raise the students' odds of success by getting them to read," said Joyce Ogburn, chair of the 2014 Excellence in Academic Libraries Committee and dean of the libraries at Appalachian State University. "The library also believes in staff development and supports a robust Library Tech training program in the evening and encourages participation in leadership training on campus. They exercise extensive outreach to the campus community and outcomes are demonstrated that go beyond the library. The application was enhanced by telling stories of what happens throughout the day in the life of the library and the users."

"We feel so honored and humbled to receive this award," said ICC library Director Cate Kaufman. "The ICC’s entire library staff has collaborated in recent years to re-think the delivery of services and the availability of resources we provide our students and the College as a whole. The award re-affirms the importance of those efforts and encourages us to continue to adapt and meet the demands of the ever-changing climate of higher education."      

Read the full announcement on the ALA web site.

SIUE Library and Information Services Spring Symposium

Plan now to attend the SIUE Library and Information Services Spring Symposium 2014 "Here Today, Here Tomorrow: Preserving Digital Content for the Future, " on Friday, April 4 in the third floor conference room at Lovejoy Library, Southern Illinois University Edwardsville (SIUE). The event is free and open to the public.

The session is designed for those who are beginning to think about incorporating digital preservation strategies into their practice and for those at the early stages of grappling with digital preservation issues. Librarians and curators of digitized collections, researchers with born-digital scholarship, and individuals with personal digital files will all benefit from this interactive overview.

The symposium features three trainers from CARLI member libraries. Andrew Huot is the Conservator and Preservation Specialist at Illinois State University. He also teaches Preservation and Conservation for the Graduate School of Library of Information Science at the University of Illinois.  

Mary Rose is the Metadata Librarian at Southern Illinois University Edwardsville’s Lovejoy Library. She provides metadata for digital objects and designs collection webpages and search features.

Laurie Sauer has been the Information Technologies Librarian at Knox College since 1996. She has developed and managed Knox College's digital collections since 2009.  

New Directions in Information Fluency: A Conference

Faculty, administrators, and librarians are invited to share and discuss approaches to teaching research-as-process, research writing, and primary source literacy at "New Directions in Information Fluency" to be held at Augustana College on April 4-5, 2014.

The present generation of skilled and accomplished digital natives has a universe of information at its fingertips. But, while millennials can search quickly and productively, they have trouble sifting, sorting, and ranking the results. They lack experience with print archives and the fundamental differences between encountering information digitally and in print.

They need help with the research process: everything from presearch to evaluating sources’ arguments to integrating sources into their own projects. How can librarians and faculty best teach these higher-level skills in a world of information overload?

Tickets are $50. For more information or to register, visit the conference site.

Copyright Day @ UW Parkside

If you are a creator of new knowledge, if you use research and others' creations as part of your work, if you are teaching online or may be in the future, or if you advertise in any way, you will want to attend this fun and informative conference at the University of Wisconsin Parkside.

Keynote speaker, Carrie Russell, American Library Association’s Director for the Program on Public Access to Information, will address "How to Think About Copyright.

Two sets of breakout sessions will follow, examining the following issues:

  • Author’s Rights (Sarah Shreeves; University of Illinois-Urbana Champaign)
  • Media and Copyright (Dawn Larsen; Columbia College Chicago)
  • Distance Education and Copyright (Tim Gritten and Kristin Woodward; UW-Milwaukee)
  • Marketing and Copyright (Laura Mason, Don Lintner, Beth McGee; UW-Parkside)

To register, visit the event page. Early Registration is $49 (until April 9); Regular Registration is $69 (after April 9).

Upcoming CARLI Meetings and Events

Forums, Workshops and Training

March 31    Voyager Cataloging Training Day 1, CARLI Office

April 1        Voyager Cataloging Training Day 2, CARLI Office
April 2        Resource Sharing Team Open Houses, SIUC, and John A. Logan College
April 8        Changing Landscapes in Tech Services, University of Illinois Springfield
April 8        Digital Preservation Webinar: Store & Protect
April 9        Resource Sharing Team Open Houses, NIU and Kishwaukee College
April 25      Collections Webinar #3: Re-evaluating Library Materials
April 25      CARLI New Directors Institute, Day 2

May 6        Digital Preservation Webinar: Manage & Provide
May 20      CARLI New Directors Institute, Day 3


April 3        Resource Sharing Committee
April 9        Technical Services Committee
April 9        SFX System Committee
April 10      Collection Management Committee
April 14      Commercial Products Committee
April 16      Preservation Committee
April 17      Public Services Committee
April 21      I-Share Systems Committee
April 29      Created Content Committee

May 1        Resource Sharing Committee
May 12      Commercial Products Committee
May 13      Collection Management Committee
May 14      FX System Committee
May 14      Technical Services Committee
May 15      Public Services Committee
May 19      I-Share Systems Committee
May 27      Created Content Committee
May 28      CARLI Executive Committee

Consult the CARLI calendar for the most current list of meeting times and locations.

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