CARLI News June 19, 2014

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CARLI Board of Directors Election Results

The election and appointment process for new members of the CARLI Board of Directors has been completed. Directors elected to 3-year terms beginning July 1, 2014 are Tammy Kuhn-Schnell (Lincoln Land Community College), Richard Darga (Chicago State University), and Felice Maciejewski (Dominican University). Patrick Dawson (Northern Illinois University), Karen Schmidt (Illinois Wesleyan University) and Frances Whaley (Illinois Valley Community College) have accepted one-year appointed seats on the Board. Please join us in welcoming these new members of the CARLI Board.

I-Share Next Task Force Members Selected

On behalf of the CARLI Board of Directors, we are pleased to announce that the members of the I-Share Next Task Force have been selected. The Board approved the roster of the Task Force at their June 6 meeting, and all those invited to serve have now accepted.

The Task Force members are:

  • Pat Boze (Illinois State Library)
  • Anita Foster (Illinois State University)
  • Cindy Fuller (Millikin University)
  • Tom Goetz (William Rainey Harper College)
  • Kristine Hammerstrand, Chair (CARLI)
  • Tammy Kuhn-Schnell (Lincoln Land Community College)
  • Tami Luedtke (DePaul University)
  • Michael Norman (University of Illinois at Urbana-Champaign)
  • Ted Schwitzner (CARLI)
  • Matthew Short (Northern Illinois University)
  • Susan Singleton, ex officio non-voting (CARLI)
  • Connie Walsh (CARLI)
  • Suzanne Wilson (Illinois Wesleyan University)

Appointments to the Task Force will begin on July 1, 2014 and are expected to run through June 2017.

It was a difficult decision process as only 9 applicants could be selected from the 23 applications we received, and each applicant offered a unique background and perspective. The CARLI Board of Directors strove to select those with the best and most diverse mix of expertise and experience. We are grateful to all the applicants for their willingness to participate in this critical process and we sincerely appreciate the personal and institutional commitment to CARLI that these applications represent.

As we proceed through the I-Share Next process, the ISN Task Force will appoint teams to carry out tasks in specific functional areas. If you were unable to serve on the ISN Task Force, but are interested in participating in the project in another capacity, please watch for future calls for participants for project teams.

As always, please feel free to contact the if you have any questions.

Committee Annual Reports Available

We encourage you to take time to review the committee annual reports and projects for FY2014. 

Over forty educational events on a wide variety of topics were offered to CARLI libraries, through the collaborative efforts of all CARLI committees. Overall, there were over 1400 registrants to all of the events developed and presented by CARLI committees last year. 

CARLI's committees play a vital role in the ongoing success of the organization, and the service of all of our volunteers maintains the tradition of commitment to developing and maintaining quality programs and services that enhance CARLI’s reputation in Illinois and beyond.

The efforts of CARLI committee members provide a critical service to the organization and to all Illinois libraries, and we offer our thanks and deep appreciation for their service.

CARLI Committee Appointments Complete for FY 2015

CARLI has completed the appointment process for 2014-2015 CARLI committees. Staff from 47 member libraries will serve on CARLI Committees in 2014-2015. As in previous years, we will keep the volunteer list on file for any additional openings that may occur this year. We offer our sincere thanks to all those who volunteered to serve on CARLI committees. To review the committee charges and rosters, visit the Committee Directory in the Governance section of the CARLI web site.

CARLI Bids Farewell to Retiring Staff Member Cheryl Brown

Cheryl Brown, CARLI Administrative Assistant, retired May 22 after 30 years at the University of Illinois. We are very grateful to her for her dedication to CARLI and we wish her all the best in her retirement. 

EBSCO Academic Search Complete Fully Funded for All Governing Members

Beginning July 1, 2014, CARLI will fully fund EBSCO's Academic Search Complete for all Governing member libraries. This is an upgrade from CARLI's current funding of EBSCO's Academic Search Premier.

Academic Search Complete, with 10,650 full-text titles covering a broad range of subject areas, will serve as the cornerstone of the CARLI Aggregated Database Program. CARLI's Aggregated Database Program is designed to support undergraduate education through access to wide-ranging content in a core set of academic full-text electronic journal resources.

In addition, CARLI's agreement with EBSCO includes full funding of the following products:

  • Business Source Elite
  • Consumer Health Complete
  • ERIC
  • Health Source: Consumer Edition
  • Health Source: Nursing/Academic Edition
  • MasterFILE Premier
  • MAS Ultra: School Edition
  • Military & Government Collection
  • Newspaper Source
  • Primary Search
  • Professional Development Collection
  • Regional Business News

The license agreement with EBSCO will cover the period July 1, 2014 through June 30, 2015, with the option to renew through June 30, 2019.

If you have questions or need additional information please contact the .

YBP Awarded Contract for Monograph Purchases

The University of Illinois at Urbana Champaign Library has signed new contracts that CARLI libraries may utilize in their library purchases. All are three-year contracts, July 1 2014-June 30, 2017, with options for renewal.

In May 2014, the University Board of Trustees approved a contract to YBP Library Services to supply monographs. The contract offers a better discount for buying books than what was previously offered.

CARLI libraries that are also part of Illinois Public Higher Education Cooperative are also eligible to participate in the contracts awarded to ESBCO Information Services and SWETS Information Services, to handle serial subscriptions and other continuations.

  • YBP: contract number CN 00011571 and Bulletin Procurement number IAHB1455.
  • SWETS/EBSCO: contract number for both is CN00011428, the Bulletin Procurement number for both is IAHB1455.

Libraries that want to take advantage of the opportunities these contracts offer may wish to contact the Urbana campus. Details are available from the University of Illinois at Urbana Champaign Purchasing Office at 217-239-6877.

CARLI EBL eBook PDA Pilot Project

The CARLI EBL eBook Patron Driven Acquisitions Pilot Project went live for all CARLI Governing Member institutions on May 6. As of June 19, patrons from 94 Governing member libraries have initiated 2236 short-term loans, and purchased 5 eBooks through the project.

All CARLI Governing Members may access the 29,000+ titles currently available in the CARLI eBook PDA Pilot Project to display on the library website or other electronic resources list that you maintain.
For Governing Members that participate in I-Share, CARLI has made bibliographic records available through the I-Share union catalog. These titles also display in your local VuFind catalog.
Governing Members that are not I-Share participants may either connect to EBL eBooks or may load the MARC records into their online catalog and link to the eBooks from there. Non-I-Share Governing libraries that are interested in loading the records into their catalogs should contact the and indicate whether you wish to have the records as-received from EBL or as-enhanced by CARLI staff. (CARLI modified the 856 field, and other fields for RDA compliance.)

More information on this project, including background, publishers included, and a link to an EBL-created LibGuide on using their system, is available on the CARLI website.
Please contact the if you have any questions.


New Documentation: For those who use Voyager Circulation or Acquisitions

Do you use the Voyager Acquisitions client to create Purchase Orders?  To manage your library's course Reserves in Voyager? To add brief bib/item records in the Voyager Circulation Client? Do you feel tired of seeing the default date of "2000" in those brief records or wish there were additional templates beyond Book, Journal, and Other for those brief records?  

If you answered yes to any of those questions, you will be interested in our new documentation.

Topics include:   

  • Overview   
  • Downloading the CARLI Modified Circbib.cfg and/or Acqbib.cfg   
  • Before You Begin Creating and Editing Templates   
  • Locating the Template File and Getting Started   
  • The Structure of the *bib.cfg   
  • Explanation of Template Variables   
  • Editing Existing Templates   
  • Adding Additional Templates

As always, please contact the if you have any questions.

Fiscal Period Close (Rollover) Video and Information

It is (almost) that time of year again: time for Fiscal Period Close (Rollover). This year, instead of hosting open conference calls, you can view a video of the information shared during those calls and demonstrations in the Voyager clients. All documentation about the Fiscal Period Close process can be found on the CARLI website.  

To schedule your rollover, submit the Work Request Online form with a minimum of 48 hours' advance notice. This will ensure that appropriate staff is available to run the FPC process at the requested time. 

ShelfLister Version 3.0 Available for All I-Share Libraries

CARLI is pleased to announce the availability of ShelfLister version 3.0 for all I-Share libraries. ShelfLister is a Voyager utility developed by Michael Doran, Systems Librarian at University of Texas at Arlington. As an inventory tool designed for use on mobile or laptop devices, ShelfLister can:

  • Develop a real-time shelf list.
  • Determine what is not on the shelf that should be there; what is on the shelf that should not be there.
  • Provide circulation and browse counts, for collection analysis and decision-making.
  • Link to outside resources: OPACs, Amazon, WorldCat, Google Books, etc.  

I-Share libraries commonly use ShelfLister for shelf reading, inventory, and weeding projects.  

While the underlying functionality of ShelfLister 2.0 and 3.0 is nearly the same, the versions are each optimized for use on different devices. Version 3.0 also contains additional improvements including new support for searching by Dewey call numbers, and changes to default settings. CARLI will provide both version 2.0 and version 3.0 simultaneously, and libraries may choose to use either version of ShelfLister at any time.  

For more information on ShelfLister, including the comparison of versions 2.0 and 3.0 and how to access each version of the utility for your library, please visit the ShelfLister Introduction & FAQ webpage.

Preservation Committee Provides Training and Educational Resources

The CARLI Preservation Committee is committed to providing training and educational resources to CARLI Members.
This year the committee has scoured YouTube for good preservation techniques on different preservation topics. The topics covered included "Training Students" which includes instruction for students and staff on the care of books and “Disaster Preparedness” which includes information on preparing for disasters within libraries as well as recovery of resources for.
The committee also maintains a list of preservation resources on the CARLI website that includes general resources such as supply vendors and preservation blogs/email lists; information on specific preservation topics such as audio-visual preservation, book repair, exhibits, binding; and resources from previous CARLI preservation programs including recorded webinars and PowerPoint presentation.

Preservation Tip: Digital Preservation

Submitted by Sandra Fritz, CARLI Preservation Committee member

Last summer I was fortunate enough to be selected as candidate for CARLI Digital Preservation: Train the Trainers. Eighteen of us gathered in Champaign to learn about digital preservation from the experts at the Library of Congress. The Digital Preservation Outreach and Education (DPOE) mission is to foster national outreach and education about digital preservation by building a collaborative network of instructors and partners to provide training to individuals and organizations seeking to preserve their digital content.

The CARLI group that benefited from that training has presented four webinars regarding Digital Preservation. The first was held in February and provided a general overview. The basic steps and techniques for preparing an inventory of digital content were introduced during the second webinar held on March 6, as well as how to apply selection criteria to your content to determine what should be preserved.

The webinar, "Store and Protect," presented on April 8 considered the issues for the long-term storage of your digital content, including number of copies, repository solutions, and storage management. The webinar also examined potential threats to digital content.  The final webinar, "Manage and Provide," covered topics including: managing digital content over time; effective long-term management of organizational requirements and objectives; technological opportunities and change; and resources, funding and equipment.

I would strongly encourage anyone with an interest in preservation—digital or otherwise— to review the recorded sessions.

If you are interested in a program on Digital Preservation at your library, feel free to contact any of these trainers in your area:

  • Brittany Dudek, (formerly at Illinois Central College)
  • Nicole Finzer, Northwestern University
  • Kathryn Flynn, University of Illinois at Chicago
  • Sandra Fritz, Illinois State Library
  • Paul Go, Illinois Institute of Technology
  • Jennifer Ho, University of St. Francis
  • Andrew Huot, Illinois State University
  • Benn Joseph, Northwestern University
  • Julie Mosbo, Texas A&M University (formerly at Southern Illinois University Carbondale)
  • Patrice-Andre Prud'homme, Illinois State University
  • Julia Lazicki, Lewis University
  • Christine McClure, Illinois Institute of Technology
  • Mary Rose, Southern Illinois University Edwardsville
  • David Levinson, Lake Forest College
  • Laurie Sauer, Knox College
  • William Schultz Jr., Eastern Illinois University
  • Adam Strohm, Newberry Library
  • Sarah Wegley, Governors State University

Other Library News

Digital POWRR project

Over the past several years, the Digital POWRR project—comprised of team members spread across CARLI member institutions Northern Illinois University, Western Illinois University, Illinois State University, Chicago State University, and Illinois Wesleyan University—has been evaluating various digital preservation approaches and solutions, with an eye on solutions that would prove most beneficial for small/medium sized (or less financially sourced) institutions.

The Digital POWRR project leaders are seeking input from Illinois-based libraries/archives/cultural heritage institutions. Your feedback will assist in formulating an Implementation Grant application to the Institute of Museum and Library Services (IMLS) to build a collaborative statewide digital preservation solution. Your answers will help shape the proposed model. Please fill out the survey, which is available until June 30.

Digital preservation solutions are best achieved through channels of collaboration. This survey assesses your institution's potential interest in participating in a statewide collaborative. Your feedback will be invaluable to us as we start to put theory into action!

eRead Illinois Unveils New Website

The official eRead Illinois website features resources for readers, participating eRead Illinois libraries, and libraries considering eRead Illinois membership.
The site provides a wealth of information about e-book resources for patrons and library staff, including links to sources of free e-books, a section for frequently asked questions, and an extensive help section. The eRead Illinois collection guidelines and information about the meetings of the eRead Illinois Advisory Committee are also available.
Library staff may use the email address and password they use for L2 to log into the eRead Illinois website (bottom right corner) to access additional information, such as a fee estimator to calculate the eRead Illinois membership fee and a form to use to obtain an official membership quotation. Participating library staff may log in to access marketing materials for eRead Illinois libraries to use with their patrons and additional training documents for both the Axis 360 and 3M platforms.
Go to the eRead Illinois website for more information. For L2 help, visit the L2 web site.

Save the Date:  SEFLIN Annual Virtual Conference September 19

The SEFLIN Annual Virtual Conference, "User Experience: Seeing Your Library through the User's Eyes," will be held Friday, September 19, 2014, 9:00 am–3:00 pm (Central time)

Topics at the conference will include:

  • What is User Experience (UX) and how does it relate to libraries?
  • Applying UX to library communications, signage, and space design
  • UX and library catalogs, search interfaces, and discovery tools
  • Implementing UX projects on a budget
  • The future of UX: where is it going and what should libraries be doing

Find out more about SEFLIN Virtual Conferences

Upcoming CARLI Meetings and Events

July 4            CARLI Office Closed


June 24        Created Content Committee
June 27        Instruction Committee
July 9            SFX System Committee

Consult the CARLI calendar for the most current list of meeting times and locations.

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