CARLI News July 30, 2019

2019 CARLI Annual Meeting and Directors' Meetings

The 2019 CARLI Annual Meeting will be held on Friday, November 15 at the I-Hotel Conference Center in Champaign. Staff at any CARLI member library is invited to attend.

A meeting of the CARLI Governing Directors will precede the Annual Meeting.

If you plan to attend, please register online. There is a separate registration for each meeting. 

CARLI Career Fair

We are excited to announce CARLI′s first Career Fair, to be held in partnership with the iSchool at the University of Illinois at Urbana-Champaign, on Thursday, November 14, 2019, 3-5 p.m. at the Holiday Inn Conference Center, 101 Trade Center Drive, in Champaign. The event will be held on the day before the CARLI Directors Meeting and the Annual Meeting. 
Career Fair registration is available online and is open to Illinois libraries, museums, and archives, and businesses that hire information profession graduates. CARLI Governing Members who would like to participate as an employer will not pay a registration fee. The Career Fair will be followed immediately by a mixer from 5-7 p.m., for networking, socializing, and to learn about an initiative to commemorate a special CARLI resource sharing 40th anniversary.
Our partners at the iSchool provide an online tool called "Handshake" to assist both employers and job seekers. Employers will be required to use Handshake to register for the fair
For more information about the Career Fair please view the recorded webinar that demonstrates Handshake. 
Questions about the Career Fair can be directed to our colleague at the iSchool:

Michele Plante
Employer Relations Coordinator
School of Information Sciences, University of Illinois at Urbana-Champaign 
We hope that you will participate as an employer in the Career Fair and you will find the opportunity helpful in terms of finding great candidates for your library’s vacancies.

New E-Resources Direct Offer

A new direct offer to CARLI members from Salem Press Books for online and online + print books was announced to the E-resource contacts and CCG email lists on July 18, 2019.  The offer is available until December 31, 2019.

For information about this offer and all other current direct offers available to CARLI member libraries bookmark Direct Offers to CARLI Members.

Alma/Primo VE Project Update

The CARLI staff extend our thanks to everyone who has helped their library meet our July 23rd Alma project deadlines! For the very few I-Share libraries that still have some outstanding items that were due July 23, we will be reaching out to your Alma Primo VE contact person over the next several days to see what help you might need to finish these tasks. Your completed Alma migration forms will be used by Ex Libris to generate the next worksheet, the Alma Configuration Form, so your deadline compliance helps us keep the whole project on schedule!

Many of you have been inquiring about our next deadline: September 4 Completed Configuration Form Due. As mentioned above, the completed Migration Form is one of the dependencies that needs to be provided to Ex Libris for them to be able to create the Configuration Forms. We hope to have a better idea of when we will be able to receive and share the Configuration Forms with you by the end of next week and that will allow us to firm up its return deadline. It is likely that you will have a bit longer than September 4 to complete these forms, but please watch for our announcement soon.

Once the Configuration Forms are completed, all of the worksheet deliverables required by Ex Libris and CARLI will be done for the test round! We still expect your full test environments to be delivered by Ex Libris in mid-October 2019.

You may know we have started having an open webinar/call each Thursday at 2 p.m. that we are calling "Office Hours": Each of the Office Hours sessions includes some presentation time by Ex Libris and CARLI staff, and time for your questions. Our next open Office Hours conference call, on August 1, will include a brief presentation about how you can prepare for testing your data and configuration in the Test Load environment. We will be covering what you can and should be doing between now and mid-October to collect data examples for your review and testing.
Finally, for now, we are seeking your help in identifying training rooms around the state that we could use for in-person Alma and Primo VE training later this fall and into spring 2020. CARLI will take care of all of the arrangements and any costs, we are simply asking you to help us find suitable spaces at a variety of geographically dispersed locations. Please share any ideas for training rooms in this simple survey (and thanks in advance for your help.)

Thanks again to all of you who have put your effort into the project so far! Remember to refer to the CARLI Alma Primo VE website for updates.

Project Outcome Toolkit Webinar Recording Available

The recording of the Project Outcome webinar, presented by Sara Goek, ACRL Program Manager, is now available. 

The webinar provides an overview of the new Project Outcome for Academic Libraries surveys and resources. Project Outcome is a free toolkit that helps libraries measure four key learning outcomes – knowledge, confidence, application, and awareness – across seven library program and service areas. The survey topics cover: 

  • Instruction
  • Events/Programs
  • Research
  • Teaching Support
  • Digital & Special Collections
  • Space
  • Library Technology

The toolkit provides academic libraries of any size the means to easily measure outcomes and use that data as the basis for improvements and advocacy.

Mid-Level Leaders Symposium

CARLI is planning an exciting day-long leadership symposium for mid-level leaders, "Mid-Level Leaders Symposium: CARLI′s Next Deans and Directors," from 9:00 a.m. to 4:00 p.m. on September 25. The event will feature Karen S. Goins, executive coach, facilitator, consultant, speaker, and author. Karen will guide attendees to:

  • Understand what leadership is
  • Discuss leadership competencies that increase success in a library environment
  • Have meaningful conversation with each other about senior leadership and upward mobility topics
  • Develop a personal plan to improve leadership competencies
  • Have fun during the day while the group is learning!

To register, visit the event page. The registration fee is $50.00. Breakfast and lunch will be provided. A special room rate will be available for lodging on September 24 at the Holiday Inn Conference Center. To make a reservation, call 217-398-3400 and ask for the CARLI Leader Symposium. You can also book online and enter the code CRL with the date. 

ACRL Workshop: Standards for Libraries in Higher Education

The University of Illinois at Chicago, Northwestern University, and CARLI are pleased to host the Association of College and Research Libraries: Standards for Libraries in Higher Education Workshop at the University of Illinois at Chicago from 8:00 a.m. to 4:30 p.m. on October 29, 2019.

The learning outcomes for the program are:

  • Establish the library and institutional contexts to effectively engage in planning, self-study, accreditation, or program review processes.
  • Use the ACRL Standards for Libraries in Higher Education and other foundational documents as a framework to develop benchmarks, evaluate quality and performance, and demonstrate value to the institutional mission.
  • Evaluate various metrics and assessment tools to select the best approach for a given situation.
  • Examine the role of leadership in building a culture of assessment to engage all librarians and staff members in effective decision-making.

This workshop is intended for all librarians, library staff, and library administrators who need to demonstrate the value of their library by documenting their contributions to overall institutional effectiveness and/or to identify areas for quality improvement. Attendees are not expected to have previous experience applying the Standards. Though the primary audience is librarians, library staff, library administrators and other campus professionals in areas of assessment, institutional planning and improvement, and academic technology may be interested as well.

There is a $45 registration fee. A special room rate is available for lodging at Crown Plaza, West Loop location, on October 28, the day prior to the program.

For complete program, lodging, and registration information, visit the event page

CARLI is committed to bringing the high-quality ACRL RoadShow Traveling Workshops to member library staff. The "Standards for Libraries in Higher Education" RoadShow is the third program co-sponsored by member libraries and CARLI since 2018, including "Scholarly Communication: From Understanding to Engagement" and "Engaging with the ACRL Framework". 

Preservation Committee Events Summaries

Tonia Grafakos, Northwestern University
Susan Howell, Southern Illinois University Carbondale
Bonnie Parr, Abraham Lincoln Presidential Library and Museum

The CARLI Preservation Committee had a busy spring hosting two preservation events: 

  • Choosing and Constructing Protective Enclosures for Library Materials Workshop held at Abraham Lincoln Presidential Library and Museum on May 8, 2019
  • Conservation Lab Open Houses at the Abraham Lincoln Presidential Library and the Illinois State Military Museum on June 7, 2019.

Attendees at the protective enclosures workshop learned what to consider when choosing appropriate housings, built wrappers for thin books, and built e-flute clamshell boxes. View photos, presentation slides, and step-by-step instructions for building these enclosures in the full article

Attendees of the conservation lab open houses learned how Abraham Lincoln Presidential Library and Illinois State Military Museum are conserving unique materials in their collections including: a U.S. Civil War violin, a child’s hand-painted tea set, military flags, coats, helmets, and other items. Learn more about how the institutions conserve and house these materials and view photos in the full article.

Upcoming CARLI Events and Meetings

Important Dates

September 2       CARLI Office Closed on Labor Day 
September 2       No ILDS Delivery on Labor Day

Alma Primo VE Deadlines

September 4          Completed Configuration Form Due

Webinars, Forums, Workshops and Training

August 1               Alma & Primo VE Migration Open Office Hours 
August 8               Alma & Primo VE Migration Open Office Hours
August 15             Alma & Primo VE Migration Open Office Hours
August 22             Alma & Primo VE Migration Open Office Hours
August 29             Alma & Primo VE Migration Open Office Hours

September 5         Alma & Primo VE Migration Open Office Hours
September 12       Alma & Primo VE Migration Open Office Hours
September 19       Alma & Primo VE Migration Open Office Hours
September 25       Mid-Level Leaders Symposium: CARLI’s Next Deans and Directors
September 26       Alma & Primo VE Migration Open Office Hours


August 9               Preservation Committee
August 20             Commercial Products Committee
August 27             Created Content Committee
August 29             Collection Management Committee
August 30             Instruction Committee

September 4          Resource Sharing Committee In-Person Meeting
September 4          Executive Committee Meeting
September 6          Preservation Committee Meeting
September 13        Board of Directors Meeting
September 24        Created Content Committee Meeting

Consult the CARLI calendar for the most current list of meeting times and locations.

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