CARLI News December 14, 2022

Illinois SCOERs Call for Proposals: Round 3

CARLI is excited to announce one final round of the Illinois SCOERs Sub-grants for the Creation of Open Educational Resources, made possible from the Fund for the Improvement of Postsecondary Education (FIPSE) in the U.S. Department of Education.

CARLI seeks grant proposals for the creation of Open Educational Resources (OER) for courses in any subject that have a high enrollment, high textbook costs, are taught multiple times a year, or that focus on some aspect of "The Human Condition: Care, Development, and Lifespan." We seek pedagogically innovative projects to create ancillary materials to accompany open textbooks that you may already be using in your classes or that you are planning to adapt/create for your course. These OER will implement high-impact, culturally relevant/inclusive, collaborative projects in support of open education and reduced textbook costs and facilitate creative pedagogy.

New in Round 3:

  • Not sure about the 3D printing assignment? Check a box and the CARLI team will develop a 3D printing assignment for your class.
  • You can apply for the grant to create OER in ANY subject area
  • You can apply to create ancillary materials for an existing OER
  • Applicants can apply for up to $75,000 
  • Round 1 and Round 2 awardees may apply for up to $15,000 in additional funds to help complete their project or create additional ancillary material

CARLI will award a minimum of 5 grants in Round 3. Each applicant team may request up to $75,000. 

CARLI holds weekly Office Hours on Thursdays from 3-4 p.m. to answer any questions regarding Open Educational Resources and the Illinois SCOERs sub-grants. Connection information can be found on the CARLI Calendar.

The application is available here:  Apply for Illinois SCOERs | CARLI

Applications are due February 28, 2023 at 5 p.m. Email your application to Open Illinois Senior Coordinator,

If you would like to meet/find others that would be interested in collaborating on creating an OER, please join the IL SCOERs SLACK that was created for this purpose.

Visit our project website for more information. You can also join the IL SCOERs email list.

Apply by December 16 for CARLI Counts Cohort 4

You asked and we delivered! The CARLI Counts application deadline has been extended through December 16. Institutions with both program newcomers and alumni are encouraged to apply.

Program details, including the Cohort 4 Library Application Form and a sample Individual Information Form can be found on the CARLI Counts information page. If you are interested in attending, please submit your Library Application Form by December 16. Once your institution is accepted, you will be emailed an Individual Information Form to complete. 

If you can't meet the deadline but would like to participate or you have any other questions email .

E-Resources Usage Stats Survey

CARLI is seeking information on how our member libraries collect, manage, and use e-resource usage statistics. If you work with usage stats at your library, please fill out this survey, which should take no more than 15 minutes to complete. 

If your library does not currently collect or use e-resource usage stats, we want to hear from you, too! Please share your struggles and ideas for how CARLI can help in this area. Results from this survey will help inform possible future training and services related to e-resource usage statistics. 

Feel free to share the survey with anyone at your library who may have responsibilities with e-resource usage statistics; multiple submissions from a library are welcome.

Direct Ebook Offer for CARLI Members from American Chemical Society

American Chemical Society (ACS) has a direct offer for their In Focus ebook series. As we do not have a license in place for perpetual access ebooks with ACS, libraries will need to contract directly with them. If interested, you should contact ACS rep, . If you would like more information from CARLI, please contact .

CARLI Registration Support for Creative Commons Certificate Program for Academic Librarians

CARLI is pleased to announce partial registration support for up to 30 people from CARLI member institutions who would like to participate in the Creative Commons Certificate Program

Creative Commons (CC) licensing is a type of licenses commonly used with open educational resources. The course delves into the Creative Commons licenses and open practices. The 10-week certificate courses are run as asynchronous, online trainings, with options for synchronous discussions

The total cost of the program for a CARLI attendee after discounts and reimbursements would be $225. All CARLI members qualify for the $200 reimbursement, however, CARLI financial support will be available on a first-come, first-served basis to the first 30 registrants. To qualify, members must register for a course that begins prior to June 30, 2023.

To register for the course and receive the MHEC discount:

  1. Navigate to the Course Registration and select either ticket option "CC Certificate for Academic Librarians, January 2023" or "CC Certificate for Academic Librarians, June 2023".
  2. When you get to the checkout page, enter the promo code (MHEC15) before completing your order. The Midwest Higher Education Compact (MHEC) offers a 15% discount for its members. Illinois as a state is a member. All CARLI members qualify for this discount.
  3. Pay for the course and keep a copy of your payment receipt. Payment at time of registration will be $425.00.
  4. To receive CARLI's $200 reimbursement you will need to email  for the additional documentation needed to make your request.

In return for CARLI's financial contribution to your registration cost, we are asking that you provide CARLI with at least two of the assignments that you will complete during the course of the certificate program so they can be shared on the CARLI web site and all CARLI members may benefit from the projects that you completed.

If you have questions, please send an email to .

Seeking Proposals for a Shared Spaces Webinar Series

Many CARLI libraries have been asked or mandated to share library space with campus offices, including but not limited to tutoring, writing centers, advising, and information technology services. Often the offices and personnel moving into the library align with the library’s teaching and learning mission, which provides opportunities for collaboration and increased engagement with students; however, this is not always the case. The Shared Spaces Webinar Series will bring together librarians from different types and sizes of institutions to share and discuss a variety of topics, including but not limited to the following:

  • Managing expectations of administrators, library staff, campus offices/staff, students
  • Handling politics, budgeting, and campus implications of shared space, especially when not aligned with library services or the mission of the library
  • Collaborating from a position of inclusion and/or exclusion
  • Advocating effectively for library staff and collections
  • Negotiating compromises or concessions, or discovering unexpected positive outcomes
  • Navigating after space changes are made
  • Reflecting on autonomy, who is empowered to make decisions for the library, and the impact on the library’s identity and campus role.

The Program Planning Committee is seeking speakers who have navigated these challenges for a series of webinars in the late spring of 2023.

If you are interested in participating, please send a brief proposal (1-2 paragraphs) describing your shared spaces experience to  by January 17, 2023.

Collection Management Committee – Archives Discussion Follow-up

On November 17, 2022, the CARLI Collection Management Committee held an informal discussion to hear from CARLI Members about their archival practices and concerns. Several themes emerged during the conversation. One was the need to discuss issues or reach out to each other with questions. To that end, CARLI has renamed one of our existing email lists. The CARLI "Special Collections" email list is now the "Archives and Special Collections" email list. This email list was always intended to encompass a wide range of topics including archives, we are hoping that the name change and relaunching of it will encourage use! 

Additionally, the Collection Management Committee Archives subgroup will be creating a formal survey of CARLI institutions regarding archives. Please watch your email for more information on that survey.

FY24 Ebook Program – Member Participation

CARLI recently shared a call to members to fund the consortial Ebook Program in fiscal year 2024 (July 1, 2023 – June 30, 2024).

Additional information sessions about the program have been scheduled for CARLI members: 

  • December 16, 1-1:30 p.m.
  • December 19, 10-10:30 a.m.

If you would like more information about this program or information about joining the information sessions, please send a note to .

Due to contractual agreements about pricing disclosure, the Zoom sessions will not be recorded.

Glam Virtual Career Fair

The next University of Illinois iSchool Career Fair for Government, Library, Archives and Museum (GLAM) employers is being held on February 24, 2023. CARLI will pay the registration fee for Governing Member libraries to participate in this event as we have done in past years. 
At GLAM, employers will have the opportunity to meet students and alumni from top-ranked US library science master's programs, including:

  • University of Illinois at Urbana-Champaign, School of Information Sciences (hosting)
  • University of Kentucky, School of Information Science
  • University of Michigan, School of Information 
  • University of North Carolina, Chapel Hill, School of Information and Library Science 
  • University of Pittsburgh, School of Computing and Information
  • University of South Carolina, School of Information Science
  • University of Tennessee, Knoxville, School of Information Sciences
  • University of Texas at Austin, School of Information 
  • University of Wisconsin-Milwaukee, School of Information Studies 

Registration is now open. You must have an Employer Account on Handshake to register. Handshake is the free online recruitment system used across our universities for job postings and events. You will first create an account, then you'll be able to register for the fair or post a position as soon as the account is approved. 
Please contact GLAM Chair, for additional information. 


Three Opportunities to Attend the CARLI OER Faculty Workshop

The CARLI OER Committee invites CARLI members to share an opportunity to attend a workshop to learn about open educational resources including open textbooks with their teaching faculty.

The workshop will:

  • Identify the problem are we trying to solve;
  • Explain open educational resources including open textbooks and affordable course materials;
  • Provide options for what can we do.

After attending, Illinois teaching faculty will be invited to write a short review of an open textbook in the Open Textbook Library.

If your institution plans to offer an incentive to your faculty for attendance at the workshop and for writing a review of an open textbook, please email CARLI Support ( so that we can provide you the information you need about your faculty attendance/review status.

Register to attend January 26, 11:00 a.m.-1:00 p.m.
Register to attend February 1, 11:00 a.m.-1:00 p.m.
Register to attend February 23, 10:00 a.m.-12:00 p.m.

Virtual Course: Understanding and Promoting Open Educational Resources 

CARLI is pleased to offer a 3-week synchronous and asynchronous course on open educational resources. This course will be offered in February 2023 with the live sessions on February 2, 9, and 16 from 12:30–2:00 p.m. Attendees should plan to attend each live session.

This virtual course is designed to help the novice person learning about open educational resources to apply the information from this program to build their own local programs and workshops. The program is open to all CARLI members.The virtual program will contain both synchronous (three live 90-minute Zoom sessions) and asynchronous (readings, videos, etc.) to be completed before each live session. The live sessions will include presentations, but the aim of the program planners is that these will incorporate a flipped classroom model to build community among participants as all share and discuss the topics.

Register for this course.

Registration is available until January 31 or until the courses are full. Course materials will be sent to registrants on January 26. 

Please contact , if you have questions.

CARLI-OER Email List

CARLI has established an email list for CARLI members to discuss and learn more about Open Educational Resources. Any person from a CARLI institution may subscribe to the email list.

Professional Development Alliance Events

The following programs from the Professional Development Alliance are currently on the calendar. Programs are offered on a wide variety of subjects. Check out everything the alliance is making available to our libraries!
December 15  Accessibility & EDI in Marketing

January 10  Cultivating Racial Equity & Inclusion: Using XR
January 12  Introduction to Instructional Design
January 23  Canva for Beginners
January 24  De-escalation: A Crucial Tool in Libraries for Promoting Intellectual Freedom
January 26  OER Faculty Workshop
January 30  DEI Success Stories and Exceeding Expectations: Skilltype

February 1  OER Faculty Workshop
February 2  Hiring Library Staff: Best Practices for the Interviewer
February 7  Save the Date for 10 Errors in Academic Library Architecture, and How to Combat Them
February 9  Analysis and Design for Info Lit Instruction
February 14  Honest Conversations: Over-servicing at Your Library at the Expense of a Healthy Life Balance (Save the Date)
February 16  Best Practices in Programming for Adults with Developmental Disabilities
February 16  Collaborative Community Voices: The Blue, Gold and Black Digital Archive
February 20  Why Do I Stay? The DEI Perspective
February 23  OER Faculty Workshop
February 23  CARLI Counts Curriculum Release Party! 
February 28  Managing Escalated Patron Situations Face to Face: Your Questions Answered

March 22  Choosing Happiness (Save the Date)
To register, visit the CARLI Event Calendar. Recordings of past CARLI-sponsored PDA events are available on the Professional Development Alliance website when permitted by the presenter. 
Are you interested in presenting on a topic for CARLI members and the Professional Development Alliance? Or, would you like to moderate a follow up discussion for an upcoming program? Email  to become more involved in CARLI's continuing education efforts!

De-escalation Tools and Techniques for Library Staff Webinar Series

CARLI and Minitex invite you to attend the two-part Professional Development Alliance webinar series De-escalation Tools and Techniques for Library Staff. 

Many questions and concerns that arise from library users can be handled with a calm and clear de-escalation response. De-escalation strategies and tools put the power in the hands of library staff to both mitigate conflict and educate users about intellectual freedom and library use. Please register for each session of this series to learn about tools and techniques that can help you de-escalate challenges and situations at your library. 

Session 1: A Crucial Tool in Libraries for Promoting Intellectual Freedom
January 24, 11:00 a.m.-12:30 p.m. 

Librarians have heard and experienced the trend of increased materials challenges and irate patrons. Yet every day library staff members respond to materials challenges in ways that lead to non-events. Moderators Betsy Mahoney and Julia Nephew along with presenters Janice Del Negro, Joyce McIntosh, and Steven Ward will explore the training, skills, and best practices that help library staff de-escalate tense encounters with library users.

Register, learn more, and share questions.

Session 2: Managing Escalated Patron Situations Face to Face: Your Questions Answered
February 28, 3:00-4:00 p.m.

While working with the public in a library, you may have faced stressful or potentially harmful situations.  Alfredo Hernandez Jr., Safety and Security Program Manager for the University of Minnesota Libraries, will help us to map out how best to respond to the unexpected encounters that can be the joy and challenge of working in a library.

Register, learn more, and share questions.

Hiring Library Staff: Best Practices for the Interviewer
February 2, 10:00-11:00 a.m. 

Join us for overview of interview best practices. In this webinar, Ben Mead-Harvey will discuss several aspects of the process. Interview question design is the backbone of any successful interview. We will spend significant time on how to create questions that elicit meaningful information from your candidates. We will discuss the concept of bias and describe how it prevents us from making effective hiring decisions. In the back half of the session, we will touch on several other interview design considerations: training the hiring panel, what information to send to candidates in advance, making the hiring decision, and the impact of company culture.

Ben Mead-Harvey is an Instructor at the iSchool at the University of Illinois. He teaches Personnel Management and Financial Management of Libraries.

Please register to attend.

10 Errors in Academic Library Architecture, and How to Combat Them
February 7, 1:00-2:00 p.m.

Save the date for an upcoming webinar "10 Errors in Academic Library Architecture, and How to Combat Them" presented by Fred Schlipf.

Fred Schlipf is coauthor of The Practical Handbook of Library Architecture: Creating Building Spaces that Work. He has consulted on about 200 library construction projects and has visited library buildings at every opportunity. He has been an adjunct professor at the School of Information Sciences at the University of Illinois since 1970.

Registration and additional details will be announced soon.

CARLI Counts Curriculum Release Party!
February 23, 1:00-2:00 p.m.

Join Anne Craig, Lisa Hinchliffe, and Debbie Campbell for the virtual CARLI Counts Curriculum Release Party! Learn about these great OERs available from the CARLI Counts project, funded by IMLS.

CARLI Counts: Analytics and Advocacy for Service Development

  • Trainer Workbook
  • Getting Started Guide
  • Participant Workbook

Project website.

This project was made possible in part by the Institute of Museum and Library Services, Grant Number RE-95-18-0084-18.

Debbie Campbell, Program Sustainability for CARLI Counts, Library Services Coordinator, CARLI
Anne Craig, Principal Investigator, Senior Director, CARLI
Lisa Hinchliffe, Co-Principal Investigator, Professor, University of Illinois at Urbana-Champaign Library

Please register to attend.

Honest Conversations about Finding Personal/Professional Life Balance Series

Session 1: Honest Conversations: Over-servicing at Your Library at the Expense of a Healthy Life Balance
February 14, 10:00-11:00 a.m. 

Save the date for the first webinar of the Honest Conversations about Finding Personal/Professional Life Balance Series presented by Angelique Carson.

Angelique Carson is the Shared Collections Librarian at the Washington Research Library Consortium (WRLC). 

Session 2: Choosing Happiness
March 22, 10:00-11:00 a.m.

Save the date for the second webinar of the Honest Conversations about Finding Personal/Professional Life Balance Series, Finding Happiness presented by Paula Jenkins. 

Paula R Jenkins is the owner and CEO of LFS Consulting LLC which specializes in Leadership and Financial Solutions. 

Registration and additional details will be announced soon for this series.

Welcome to the New I-Share Members

CARLI is pleased to welcome our 8 new I-Share members!

  • Chicago History Museum - Chicago
  • Chicago Theological Seminary - Chicago
  • City Colleges of Chicago - Chicago
  • College of Lake County - Grayslake
  • Elgin Community College - Elgin
  • Illinois College of Optometry - Chicago
  • Prairie State College - Chicago Heights
  • Saint John's College of Nursing - Springfield

These institutions have been added to CARLI’s existing contract with Ex Libris, the first major milestone in the project. The next step is to work with Ex Libris to develop a migration timeline. 

With the addition of these institutions the total number of I-Share members institutions is 96.

Starting in Fall 2023 CARLI will be hiring two Graduate Assistants through the University of Illinois iSchool to assist with the migration workload.

Preservation Tips 

Archival Preservation 101: Preservation Through Simple Archival Processing
Heidi Marshall, Head of Archives & Special Collections, Columbia College Chicago

Speaking broadly, archives and special collections preserve and maintain unpublished or rare primary materials produced during the lifetime of a person or organization, retained for research or evidential value. Libraries maintain published secondary materials produced well after this period, holding content that has been synthesized or interpreted by its authors.

While archives and libraries do share functions, such as acquiring, processing, and cataloging materials, this is where similarities cease. Libraries process each book and note each magazine issue in its catalog record, whereas archival collections simple cataloging takes place at the collection level, then folder level, rather than individually cataloging each piece of paper or digital file in a collection. Generally, the only time archival repositories catalog at the item level is if an item is to be published online. 

To learn more about the how Archives Processing serves to preserve materials, please read the full article.  

Archival Preservation 101: Funding for Preservation Activities
Ellen Keith, Director of Research and Access and Chief Librarian, Chicago History Museum

Preservation work has funding needs just like any other library activity. This article focuses on both big-ticket items and ongoing costs associated with preservation. To understand the resources needed, I reached out to two of my colleagues at the Chicago History Museum (CHM): Colleen McGaughey, Head of Institutional Giving, and Liz Sorokin, Conservator for Paper and Photographs. Please note that aside from one estimate, dollar amounts are not being applied. Instead, the focus is on where institutions need grant funding and where they need to build in operating costs.

Read the full article to learn more about funding for preservation activities. 

To read all Archival Preservation 101 articles in this series, please visit the project web page.

Other Library News

RAILS Wants Your Library Stories to Share with Elected Officials

RAILS is looking for stories that demonstrate the value of all types and sizes of libraries that can be shared with elected officials and other stakeholders to help demonstrate the need for continued/additional library funding. Contribute your stories by logging into the blog page of the My Library Is... website with your L2 credentials. As an alternative, you can also email your stories and photos to . Any type of library from anywhere in the state is welcome to share. The stories do not need to be long. Check out the list of story ideas on the RAILS website, or this recent My Library Is... blog post.

ILLINET ILL and RB Statistical Survey Now Open

The ILLINET Interlibrary Loan (ILL) and Reciprocal Borrowing (RB) Statistical Survey is now available at ILLINET Interlibrary Loan Statistical Survey. Libraries are required by administrative rule to complete the State Library's annual survey of interlibrary loan traffic [23 Ill. Adm. Code 3030.200 (a) (2) (O)]. The FY 2022 (July 1, 2021-June 30, 2022) ILLINET ILL and RB Statistical Survey must be completed by Friday, March 31, 2023.
The ILLINET Interlibrary Loan Code governs interlibrary loans among ILLINET member libraries. ILLINET member libraries should review this code to ensure that the library continues to meet resource sharing requirements necessary for continued library system membership. Libraries can also view their ILL statistics online. For questions regarding the ILLINET ILL and RB Statistical Survey, or for username and password assistance, please contact the State Library at 800-665-5576, option 2. For technical assistance, contact Counting Opinions, at or at 866-850-8366.

At the Crossroads of the Urban-Rural Divide: A Conference on Northern Illinois History and Cultural Heritage

The Regional History Center at NIU Libraries invites proposals for papers, sessions, panels, and multi-media presentations for a conference on Saturday, April 22, 2023, exploring the urban-rural divide in the context of regional history and cultural heritage in Northern Illinois. Identified in recent scholarship and commentary as perhaps the most consequential political fracture line in American society, the urban-rural divide has factored into national identity, governance, and public policy since this country's founding. 

For the purpose of this conference, the Northern Illinois Region is defined by the NIU Regional History Center's geographic collecting scope, which encompasses the northernmost counties in the state of Illinois outside of Cook County. Preference will be given to presenters and topics originating within this approximate geographic region. However, there is no residency requirement and topics outside of the geographic focus will be considered if the proposal aligns significantly with the other thematic elements of the conference.

For a list of suggested topics and more information about this conference, visit

Proposals should include contact information, presentation/paper title, and a 200-300 word abstract that describes your topic and how it will be presented. These can be submitted to Associate Professor . The deadline for proposals is December 31, 2022, and all individuals submitting proposals will be notified with an acceptance decision by January 31, 2023.

Upcoming CARLI Events and Meetings

Important Dates

December 23-January 2  CARLI Office Closed

January 8     Alma Monthly Release
January 16    CARLI Office Closed to Observe Martin Luther King Jr.'s Birthday


December 15    E-Resources Management Committee
December 20    Instruction Committee
December 22    Resource Sharing Committee
December 22    Technical Services Committee

January 3          OER Committee
January 11        Public Services Committee
January 11        Discovery Primo VE Committee
January 12        Commercial Products Committee
January 17        Instruction Committee
January 18        Collection Management Committee
January 19        E-Resources Management Committee
January 25        Preservation Committee
January 26        Technical Services Committee
January 26        Resource Sharing Committee

February 7        OER Committee
February 8        Public Services Committee
February 8        Discovery Primo VE Committee
February 9        Commercial Products Committee
February 15      Collection Management Committee
February 16      E-Resources Management Committee
February 21       Instruction Committee
February 22       Preservation Committee
February 23       Technical Services Committee
February 23       Resource Sharing Committee

Webinars, Forums, Workshops and Training

December 15     Understanding and Promoting Open Educational Resources Option 1 Session 3
December 15     Weekly Illinois SCOERs Office Hours
December 19     Understanding and Promoting Open Educational Resources Option 2 Session 3

January 11         Further Down the Road with Alexander Street
January 12         Alma Primo VE Open Office Hours
January 24         De-escalation: A Crucial Tool in Libraries for Promoting Intellectual Freedom
January 25         Connexion Client Training Q & A Series, Session 4
January 26         CARLI OER Faculty Workshop: Supporting Academic Success OER and Affordable Course Materials

February 1           CARLI OER Faculty Workshop: Supporting Academic Success OER and Affordable Course Materials
February 2           Hiring Library Staff: Best Practices for the Interviewer
February 2           Understanding and Promoting Open Educational Resources Session 1
February 7           10 Errors in Academic Library Architecture and How to Combat Them
February 9           Understanding and Promoting Open Educational Resources Session 2
February 9           Alma Primo VE Open Office Hours
February 14         Honest Conversations: Over-servicing at Your Library at the Expense of a Healthy Life Balance
February 16         Electronic Resources Management Committee Event
February 16         Understanding and Promoting Open Educational Resources Session 3
February 22         Connexion Client Training Q & A Series, Session 5
February 23         CARLI OER Faculty Workshop: Supporting Academic Success OER and Affordable Course Materials, Session 2
February 23         CARLI Counts Curriculum Release Party!
February 28         Managing Escalated Patron Situations Face to Face: Your Questions Answered

Consult the CARLI calendar for the most current list of meeting times and locations.

Contact Us

Please direct all questions and comments about the e-newsletter to . Subscribe to CARLI email lists to receive the latest news on topics of interest to you.