CARLI News August 30, 2019

2019 CARLI Annual Meeting and Directors' Meetings

Registration is open for the 2019 CARLI Annual Meeting to be held Friday, November 15 at the I Hotel and Conference Center in Champaign. Staff at any CARLI member library are invited to attend.

A meeting of the CARLI Library Governing Directors will precede the Annual Meeting. Directors should register for this meeting if they are planning to attend. A separate registration is required for each meeting. 

Space is limited. Registration closes Thursday, November 7.

A special room rate of $149 has been arranged at the I-Hotel and Conference Center for those who are planning to travel to Champaign on Thursday, November 14. This room block is only available until October 14. Please book your rooms as soon as possible if you are planning to stay overnight in Champaign. To make reservations, contact the I-Hotel directly at 217-819-5000 or book online with the Reservation Code CARLI2019. 

Alma/Primo VE Project Update

The CARLI staff remain impressed with the responsiveness and cooperation of all I-Share member libraries as work continues towards the Alma Test Migration. At this time, almost all migration forms have been reviewed and processed, and data for 77 libraries have been extracted and delivered to Ex Libris. 

The next task at hand will be completion of the Alma Configuration Form. CARLI staff will shortly have lists of consortial recommendations as well as guidance for completing the forms, which should be released to libraries within the next week. Libraries will have until Monday, September 18 to complete the forms, which are intended to begin the process of configuring Alma. 

The outcome of your work with your configuration form will be that baseline settings will be in place for you to begin working with Alma when the test instances are delivered in October. Both CARLI and Ex Libris expect that all libraries will modify their configurations further after they begin working and training with Alma. No library should feel that they are under pressure to make permanent, long term decisions while entering options in the configuration form.

Once the Configuration Forms are completed, all the worksheet deliverables required by Ex Libris and CARLI will be done for the test round! We still expect your full test environments to be delivered by Ex Libris in mid-October 2019.

Configuration forms will be the focus of our next several "Office Hours" webinars, which continue each Thursday at 2:00 p.m. Each of the Office Hours sessions includes some presentation time by Ex Libris and CARLI staff and time for your questions. 

Finally, we continue to request your help in identifying training rooms around the state that we could use for in-person Alma and Primo VE training later this fall and into spring 2020. In particular, we are interested in space in the Chicago area that would be available during the last week of October. CARLI will take care of all the arrangements and any costs, we are simply asking you to help us find suitable spaces at a variety of geographically dispersed locations. Please share any ideas for training rooms in this simple survey. Thanks in advance for your help!

Thanks again to all of you who have put your effort into the project so far. Remember to refer to the CARLI Alma & Primo VE website for updates.

Congratulations Kris!

Please join us in congratulating our very own, Kris Hammerstrand, on being chosen by the Illinois Library Association to receive the TBS, Inc. Technical Services Award. This annual award, presented by ILA′s Resources and Technical Services Forum and sponsored by Today′s Business Solutions, Inc., is awarded to an individual who has made a substantial contribution in the area of library technical services, principally with commitment to leadership, programming, and professional development in the technical services field. 
Kris, a tireless champion of Illinois libraries, has served in her role at CARLI since the consortium′s formation in 2005. Her career began in 1983 with one of CARLI′s predecessor organizations, making her tenure with CARLI span 35 years. During her tenure, Kristine has attracted more than 70 libraries to CARLI′s "I-Share" library management system, dramatically increasing the number of members to 91 at present. She is a tireless champion on behalf of resource sharing in Illinois. 
Kris′ primary responsibilities have always involved the online catalog (in earlier days′ parlance), library management systems, discovery layers, and all the associated data. She is an expert in understanding how that data work together to provide discovery and delivery to the patrons, students, faculty, and staff of ALL Illinois′ libraries, not just academic and research libraries. Kris is a leader who exemplifies her philosophy to all CARLI member libraries that academic libraries are part of the fabric of the Illinois resource sharing environment that includes multitype libraries. She regularly serves on library system and Illinois State Library committees that expand resource sharing initiatives to statewide constituencies; currently, these include the RAILS Consortia Committee and Find More Illinois Working Group. Kris has always strongly encouraged ILLINET member libraries′ (public, school, and special) use of CARLI′s ILS (whatever its iteration at the time) for discovery and resource sharing.
All of us at the CARLI Office congratulate Kris on this well-deserved recognition! The award will be presented at the Awards Luncheon to be held on Tuesday, October 22, during the 2019 Illinois Library Association Annual Conference in Tinley Park. The full announcement is available at the ILA website.

A Fond Farewell

Cindy Clennon, Director of Electronic Resources, is retiring on August 30 after more than 11 years of making the e-resources program at CARLI a success. Her wisdom, experience and knowledge will be greatly missed. 

Mid-Level Leaders Symposium

CARLI is planning an exciting day-long leadership symposium for mid-level leaders, "Mid-Level Leaders Symposium," from 9:00 a.m. to 4:00 p.m. on September 25.  The event will feature Karen S. Goins, executive coach, facilitator, consultant, speaker, and author. Karen will guide attendees to:

  • Understand what leadership is
  • Discuss leadership competencies that increase success in a library environment
  • Have meaningful conversation with each other about senior leadership and upward mobility topics
  • Develop a personal plan to improve leadership competencies
  • Have fun during the day while the group is learning!

To register, visit the event page

CARLI Career Fair

We are excited to announce CARLI′s first Career Fair, to be held in partnership with the iSchool at the University of Illinois at Urbana-Champaign, on Thursday, November 14, 2019, 3-5 p.m. at the Holiday Inn Conference Center, 101 Trade Center Drive, in Champaign. The event will be held on the day before the CARLI Directors Meeting and the Annual Meeting. 
Career Fair registration is available online and will be open to Illinois libraries, museums, and archives, and businesses that hire information profession graduates. CARLI Governing Members who would like to participate as an employer will not pay a registration fee. The Career Fair will be followed immediately by a mixer from 5-7 p.m., for networking, socializing, and to learn about an initiative to commemorate a special CARLI resource sharing 40th anniversary.

A room rate of $70.00 has been negotiated with the Holiday Inn for his event. To make a reservation at this rate, enter the Group Code CFC. This room block expires on October 14.
Our partners at the iSchool provide an online tool called "Handshake" to assist both employers and job seekers. Employers will be required to use Handshake to register for the fair (registration for the fair will open soon). 
Please view the recorded webinar that demonstrates Handshake and to learn more about the Career Fair. 
Questions about the Career Fair can be directed to our colleague at the iSchool:

Employer Relations Coordinator
School of Information Sciences, University of Illinois at Urbana-Champaign 
We hope that you will participate as an employer in the Career Fair and you will find the opportunity helpful in terms of finding great candidates for your library’s vacancies.

Other Library News

Register for the Great Lakes User Group Conference

Registration is now open for the Great Lakes User Group conference. GLUG represents Ex Libris product users in Illinois, Indiana, Michigan, and Ohio, but all are welcome to attend.

The conference, hosted by the Northwestern and Loyola libraries, will be held October 17-18. Events will be held between the two campuses, on October 17 in Evanston and October 18 in Chicago, with a more exact schedule forthcoming. 

The early registration fee for the conference is $80. 

More information about the conference, including deadlines and hotel information, can be found on the GLUG website.

Register for the 2019 Health Science Librarians of Illinois Conference

Registration is still open for the Health Science Librarians of Illinois 2019 conference, ″Going Forward, Looking Back,″ being held at the I Hotel in Champaign, Illinois from September 11-13.
The conference keynote speaker will be Lisa Janicke Hinchliffe, Professor and Coordinator for Information Literacy Services and Instruction at the University Library, University of Illinois as well as Affiliate Professor in the School of Information Sciences at the University of Illinois at Urbana-Champaign (UIUC). Lisa’s talk is titled "From One Big Deal to Another? Libraries in an Open Access Age".
When you register for the Health Science Librarians of Illinois (HSLI) Annual Conference, you can also attend two additional continuing education sessions of your choice as part of your registration fee.
The following continuing education sessions (CEs) will be offered on Thursday afternoon, September 12. (Note: There are no MLA CE credits for Thursday sessions.) 

  • Citation Management Software: Advancing your Expertise with Freely Available Tools; Presented by Kirstin Duffin
  • Issues in Scholarly Communication for the Health Sciences; Presented by Dan Tracy

The following CEs will be offered on Friday morning, September 13.

  • Making Your Library Positively Accessible (4 MLA CE); Presented by JJ Pionke
  • Teaching Critical Appraisal to Students in the Health Sciences (4 MLA CE); Presented by Laura Menard​ 

For more information on CEs, see visit HSLI's web site.
Register by mail or online. 

Chicago Research Summit October 18

On October 18, faculty, staff, & librarians are invited to the campus of North Park University for the inaugural Chicago Research Summit. A registration fee of $30 will provide access to a wealth of information, including:

  • Keynote: David Van Zytveld, Director of Loyola University′s Center for Urban Research and Learning (CURL)
  • Morning & Afternoon Breakout Sessions featuring faculty & librarians from across Chicagoland
  • Lunch & ″Taste of Chicago Collections″ provide a sampling of rich resources available in the Chicago region 

Curious to know more?  Check out the line-up of sessions on the Chicago Research Summit web site.

ILLINET Survey Now Available 

The ILLINET Interlibrary Loan (ILL) & Reciprocal Borrowing Statistical Survey is now available. Libraries are required by administrative rule to complete the Illinois State Library's annual survey of interlibrary loan traffic. [23 Ill. Adm. Code 3030.200 (a) (2) (O)]

The FY2019 (Ju1y 1, 2018–June 30, 2019) ILLINET ILL Traffic Survey must be completed by March 31, 2020.

The ILLINET Interlibrary Loan Code [23 ILL. Adm. Code 3030 Exhibit A] governs ILL among ILLINET member libraries.  ILLINET member libraries should review the ILL Code to ensure that the library continues to meet resource sharing requirements that are necessary for continued system membership.  Check here for more detailed information about adherence to the ILL Code.
For questions regarding the ILLINET ILL Traffic Survey or for the username and password, contact the Illinois State Library at 1-800-665-5576, ext. 2. Contact Counting Opinions for technical assistance by or by phone at 1-866-850-8366.

Upcoming CARLI Events and Meetings

Important Dates

September 2       CARLI Office Closed for Labor Day 
September 2       No ILDS Delivery for Labor Day

Alma Primo VE Deadlines

September 18          Completed Configuration Form Due

Webinars, Forums, Workshops and Training

September 5        Alma & Primo VE Migration Open Office Hours
September 12       Alma & Primo VE Migration Open Office Hours
September 19       Alma & Primo VE Migration Open Office Hours
September 25       Mid-Level Leaders Symposium: CARLI′s Next Deans and Directors
September 26       Alma & Primo VE Migration Open Office Hours

October 3          Alma & Primo VE Migration Open Office Hours
October 10         Alma & Primo VE Migration Open Office Hours
October 17         Alma & Primo VE Migration Open Office Hours
October 24         Alma & Primo VE Migration Open Office Hours
October 29         ACRL Workshop: Standards for Libraries in Higher Education
October 31         Alma & Primo VE Migration Open Office Hours


September 4        Resource Sharing Committee In-Person Meeting
September 4        Executive Committee Meeting
September 6        Preservation Committee
September 13       Board of Directors Meeting
September 20       Public Services Committee
September 24       Created Content Committee Meeting

October 22         Created Content Committee Meeting

Consult the CARLI calendar for the most current list of meeting times and locations.

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