CARLI News April 27, 2022

CARLI Staff Announcements

Many of you know Chris Saunders, Database Specialist, who managed our I-Share Voyager Oracle database. With our move to the vendor-hosted platform Ex Libris Alma PrimoVE, we are no longer managing databases at CARLI. As a result, Chris' annual appointment with the University of Illinois System will end in early 2023 and will not be renewed. Chris is currently assigned to the SHIELD project through temporary appointment. We are grateful to Chris for his many years of service and for his efforts on behalf of CARLI libraries and wish him well in the next phase of his career.

CARLI System Services is hiring a Senior Library Services Coordinator to support the ongoing work of the Consortium. 

The successful candidate will lead major information technology/systems projects affecting the operations of CARLI libraries, including installation, technical support, and upgrade of state-of-the-art library systems that enable statewide sharing of library materials and electronic resources, including support of Ex Libris Alma and Primo VE, OpenAthens identity service, and management of Amazon Web Services (AWS) architecture. 

This position is mostly hybrid with occasional travel to the office. Position closes May 2, 2022.

For detailed information or to apply, view the full job description

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit

Volunteer for a CARLI Committee

CARLI is seeking volunteers to serve on advisory committees. The application period will close on May 4 at 5:00 p.m. Volunteers chosen will serve a three-year term, July 1, 2022 through June 30, 2025. Faculty and staff members from all CARLI member libraries, with all levels of experience, are encouraged to apply.

Service on CARLI committees affords individuals a unique opportunity to use their experience and expertise to help shape the future of the consortium and its services. You can find more information including the committee charge from the committee directory.
To volunteer, please complete the volunteer form by May 4.  To be considered for appointment, you must fill out this online form even if you have previously submitted a form, or if you are a current committee member whose term is expiring and you wish to be considered again. CARLI seeks to include as many individuals and institutions as possible in committee service, so committee rosters are limited to one person from any institution. Committee members are not routinely reappointed. 

Forms submitted by May 4 will be considered for initial FY 2023 appointments. The list of all volunteers will be retained until March 1, 2023 and will be used to fill vacancies if they occur.

Individuals accepting appointments to CARLI committees are expected to participate fully and actively in the work of the committee, including regular attendance at meetings and committee-sponsored events held throughout the calendar year. CARLI makes every effort to conduct the majority of committee business by web conferencing or via conference calls. However, committee service may require time and/or travel expenses for one or more in-person meetings each year.

The following CARLI committees are seeking members:

  • Collection Management Committee
  • Commercial Products Committee
  • Discovery/Primo VE Committee
  • E-Resources Management Committee
  • Instruction Committee
  • Open Educational Resources Committee
  • Preservation Committee
  • Public Services Committee
  • Resource Sharing Committee
  • Technical Services Committee

The CARLI staff will make appointments to be approved by the Senior Director and the Executive Committee of the CARLI Board of Directors no later than June 8, 2022. 
Please send questions about CARLI committees/task forces or the process for selecting volunteers to .

CARLI Announces Recipients of Inaugural Building Diversity Graduate Assistantships

CARLI is pleased to announce that Sarah Rebecca Velazquez Gaglio and Wardah Mohammed are the recipients of the Building Diversity Graduate Assistantships for the 2022/2023 academic year. The assistantships will ultimately provide experience, mentoring, and networking to participants with the goal of increasing the number of staff members from underrepresented groups at Illinois' two and four-year public and private college and university libraries. 

CARLI's Building Diversity Assistantship Program (BDGAP) seeks to improve equity, diversity, and inclusion in Illinois academic libraries by supporting persons from traditionally underrepresented minority groups who are enrolled in the master's degree program in Library and Information Science at the University of Illinois Urbana-Champaign with positions at CARLI member libraries. The assistantships, being awarded for the first time this year, provide a small stipend and tuition. 

"Being offered the CARLI Building Diversity assistantship was news that left me overjoyed. I could not help re-reading the email to understand the magnitude of an opportunity I was being given," stated recipient Wardah Mohammed. "The CARLI assistantship would mean that I may pursue the library science program while learning from professionals in the field, gaining a foundation in academic librarianship, and having financial support."

Recipient Sarah Rebecca Gaglio stated, "I am delighted to have been chosen as one of the CARLI Building Diversity Graduate Assistants for 2022-2023. An assistantship is an incredible opportunity that I didn't think would be available to me as an online/LEEP student. I'm excited to be spending my first year as an LIS student gaining hands-on experience, putting what I learn in my classes into practice right away, and learning where I fit in the world of academic libraries. I can't wait to get started!"

Funding for the program for academic years 2022/2023 and 2023/2024 is provided by CARLI and the University of Illinois System. CARLI member libraries hosting graduate assistants through CARLI for the 2022/2023 academic year are the Chicago Theological Seminary, Loyola University Chicago, Moraine Valley Community College, and the University of Illinois Chicago. 

Rhea Ballard-Thrower, University Librarian and Dean of Libraries at the University of Illinois Chicago, said, "The UIC Library is honored to participate in the CARLI Building Diversity Graduate Assistantships program inaugural 2022-2023 academic year.  Dr. Maya Angelou once said, ' We all should know that diversity makes for a rich tapestry, and we must understand that all the threads of the tapestry are equal in value no matter what their color. ' Extensive research has proven that diverse workplaces are more innovative, creative, welcoming, and productive. So, the UIC Library is pleased to collaborate with CARLI to promote a library profession that values diversity, equity, and inclusion."

Anne Craig, CARLI Senior Director added "I am thrilled to launch this program's inaugural year with these two exceptional iSchool students and these four member libraries. Illinois’ academic library community welcomes our BDGAP students into an opportunity for learning, growth, and exploration of the profession." 

Gaglio and Mohammed were selected through an application process that included a description of how their underrepresented status influenced personal and academic development, an overview of their personal and professional goals, and a video interview with the search team comprising library directors from the host libraries and members of CARLI's Diversity, Equity, and Inclusion Task Force.  

CARLI Selected for Manifold Pilot

The CARLI Office is pleased to be one of seventeen participants in the Open Education Network's (OEN) newly launched Manifold Pilot. 

In this pilot, librarians, faculty, and scholars at participating institutions and organizations will experiment with Manifold, an open-source publishing workflow, developed in collaboration between the CUNY Graduate Center, the University of Minnesota Press, and Cast Iron Coding. Manifold may be used for a variety of open educational publishing practices, as seen in examples from California Digital Library and Affordable Learning Georgia.

The pilot will provide participants with an extended opportunity to work on a range of creative open education publishing, pedagogy and curation projects to meet the local needs of their communities. During the pilot, CARLI staff will learn how to use the platform to create an open textbook.

The OEN was selected as one of six organizations to join the Manifold community in 2022 with a grant-funded support package, thanks to generous funding from The Andrew W. Mellon Foundation. The OEN will receive one year of grant-funded managed hosting, training, and support. The OEN has committed to providing an additional year of Manifold access, through March 2024. At the conclusion of the pilot, the group will share what they learn with the broader OEN community and make recommendations as to whether the OEN offers Manifold for community use in the future. CARLI will share this information with the membership.

In addition to CARLI, other pilot participants include these U.S. and Canadian institutions and organizations:

  • American Indian Higher Education Consortium
  • Butler County Community College 
  • Colorado State University-Pueblo
  • Eastern Kentucky University
  • Kwantlen Polytechnic University 
  • Open Oregon Educational Resources 
  • Oregon State University 
  • Texas Tech University
  • The Center for Black, Brown, and Queer Studies
  • University at Buffalo Libraries
  • University of California, Irvine
  • University of Hawai‘i Community Colleges
  • University of Kansas 
  • University of Northern Iowa
  • University of Southern Maine

"The OEN's mission is to work together to make higher education more equitable," said Karen Lauritsen, OEN's publishing director. "One of our strategies for doing that is by offering multiple pathways for our diverse membership to create and sustain open educational practices that meet their local needs." 

The OEN pilot group started with training, "Starting Points: Scoping Out Projects and Expectations" on April 7. All sessions are led by Terence Smyre, Manifold digital projects editor at the University of Minnesota Press, and Robin Miller, open educational technology specialist at City University of New York.

Read the full announcement from the Open Education Network.

Sample DEI Language Used in Collection Development Policies

As part of the Collection Management Committee's (CMC) charge to embed CARLI's commitment to Diversity, Equity and Inclusion in its work, the CMC is sharing this resource, Sample DEI Language Used in Collection Development Policies, to assist CARLI members who wish to review and update their Collection Development Policy to incorporate DEI language and priorities.

Libraries have traditionally identified the parameters of their collection within a collection development policy. Some institutions have updated their collection development policy to emphasize their collections are inclusive of their entire community. This has been a practice in libraries but is now being codified in collection development language. Crafting good policies includes using inclusive and plain language.

Professional Development Alliance News

The following programs from the Professional Development Alliance are currently on the calendar. Programs are offered on a wide variety of subjects. Check out everything the alliance is making available to our libraries!

April 29:   Innovation at Your Library Workshop

May 4:    CARLI Directors' Institute Series: Recruiting and Retaining BIPOC Library Staff Members
May 9:    The Trauma Informed Library Environment
May 9:    Learnabout: Google Sites
May 11:  CARLI Directors' Institute Series: Effective Ways to Onboard New Employees
May 17:  1000 Black Girl Books Book Clubs to Create Community Relationships
May 24:  Rescheduled: Sustaining the Infrastructure of OER Across Universities
May 26:  MarcEdit

June 21:  The Power of Presentation: Enhancing Your Slides for Engagement

To register, visit the CARLI Event Calendar. Recordings of past CARLI-sponsored PDA events are available when permitted by the presenter. 

If you have a topic you would like to see as a continuing education program, send your idea to .

CARLI Directors' Institute Series:
Recruiting and Retaining BIPOC Library Staff Members
May 4, 2:00–3:00 p.m.

In this session, Victor Jones, Jr. (he/him) will discuss trends in recruiting and retaining BIPOC library staff in today's climate.  He will use reflections from his past experiences as well as the latest literature and findings to shape the conversation.

Victor Jones, Jr. is the Director of Diversity, Equity, Inclusion, and Accessibility for the University Library at the University of Illinois Urbana-Champaign where he provides leadership and advocacy within the Library to promote a workplace culture that supports all aspects of diversity, equity, inclusion, and accessibility.  Prior to joining the library, Victor served as a graduate recruiter for the iSchool at Illinois for over 6 years.

Please register for this event.

CARLI Directors' Institute Series:  
Effective Ways to Onboard New Employees
May 11, 2:00–3:00 p.m

What outcomes are we trying to achieve with new employee onboarding, and who is ultimately responsible for achieving those outcomes? Effective onboarding has been shown to be a major factor in long-term work satisfaction for employees, and it is strongly correlated with likelihood of turnover in the first year on the job. 

Despite its importance, most organizations and managers give little thought to exactly how an employee's first day, week, and month should proceed. 

In this session, speaker Ben Mead-Harvey will discuss his recommendations for the most effective way to onboard new employees, broken into three categories: welcome elements, training with the team, and check-in meetings. He will give a detailed breakdown of each element and spend time explaining the basis for each recommendation.

Ben Mead-Harvey is an instructor at the University of Illinois, where he teaches courses on Personnel Management and Financial Management of Libraries. He's also the author of, a blog about managing people effectively.

Please register for this event. 

The Power of Presentation: Enhancing Your Slides for Engagement
June 21, 2:00–3:00 p.m.

Throughout your life you will, almost certainly, give presentations. We've all sat through presentations that were boring, confusing, and drab. How do you communicate your message most succinctly? What visuals will captivate and inform your audience the best? Is it only about your slide design or are there other techniques that leave a lasting impression? In this session we distill the magic that just might take your next presentation from bland to grand.

Jamie Nelson is Assistant Director of Emerging Educational Technologies at the Center for Innovation in Teaching & Learning. He drives innovation by helping faculty, staff, and students explore educational technologies that advance their teaching and learning goals. Jamie specializes in emerging technologies and playful pedagogies that impact student success, including virtual/augmented reality, 3D printing, drones, esports, the internet of things, and more. Learn more

Please register for this event.

Illinois SCOERs Awards Announced in May

The Illinois Support for the Creation of Open Educational (SCOERs) Subgrant awardees will be announce after May15. As part of the grant CARLI received from F.I.P.S.E. and the U.S. Department of Education, we will be offering training to the subgrant awardees in the following areas: 3D Printing, Accessibility, Instructional Design and Creative Commons. The workshops will be offered during the summer and will be open to CARLI members. Stay tuned for more details!

OER Happenings

CARLI Virtual Course: Understanding and Promoting Open Educational Resources

CARLI is pleased to offer Understanding and Promoting Open Educational Resources, a 3-week synchronous and asynchronous course on open educational resources. There are three upcoming options.

  • May Option: Live Sessions on Tuesdays, May 17, 24, and 31 from 11 a.m. – 12:30 p.m.
  • June Option 1: Live Sessions on Tuesdays, June 7, 14, and 21 from 11 a.m. – 12:30 p.m. 
  • June Option 2: Live Sessions on Wednesdays, June 8, 15, and 22 from 2:30 p.m. – 4:00 p .m.

The content of each option will be the same; register for one option only. Attendees should plan to attend each live session for the option that they register.

This virtual course is designed to help the novice person learning about open educational resources to apply the information from this program to building their own local programs and workshops. The program is open to all CARLI members.

The virtual program will contain both synchronous (three live 90-minute Zoom sessions) and asynchronous (readings, videos, etc.) to be completed before each live session. The live sessions will include presentations, but the aim of the program planners is that these will incorporate a flipped classroom model to build community among participants as all share and discuss the topics.

Registration is available until the week prior to the first live sessions or until the course is full. Course materials will be sent to registrants the week prior to the first live session.

Please contact  if you have any questions.

OER Office Hours

Please join the CARLI OER Committee for the last informal discussion of this semester, "Designing Faculty Incentive Programs for Open Educational Resources", on May 17 from 1–2 p.m. 

The sessions are intended as a space for CARLI members to have a conversation, to share their current experiences, and to learn from each other. They will not be recorded; however, discussion points will be shared after each session.

Registration for each session is required. If you have any questions, please send an email to .

View Past Discussion Points:

  • December: Engaging Faculty through a Community of Practice  
  • February: Funding for OER 
  • March: Faculty & Student OER Collaborations

IACRL Spark Program: CARLI's OER Commons Hub: Open Illinois - Recording

If you were unable to attend, the recording from the April 1 IACRL Spark Program "CARLI’s OER Commons Hub: Open Illinois"  is now available.

What is the Open Illinois Hub?

The Open Illinois Hub facilitates the use of Open Educational Resources (OER) and supports training, advocacy, and coordination of cooperative efforts for the benefit of members of the Consortium of Academic and Research Libraries in Illinois (CARLI), and other Illinois stakeholders. This centralized repository provides materials helpful to academic and research institutions in developing OER and advocating for adoption of OER on their campuses to reduce students' costs.

By combining resources from many CARLI member institutions into a seamless environment, faculty, staff, students, and the public can search across Illinois institutions and collections.

More information about the site and how to get involved with CARLI's OER Commons Hub.

Direct Link to CARLI's Open Illinois Hub.

CARLI-OER Email List

CARLI has established an email list for CARLI members to discuss and learn more about Open Educational Resources. Any person from a CARLI institution may subscribe to the email list. 

CARLI Ebook Program

Thank You for Your Support!

CARLI is thrilled to announce that because of the generous financial support of our members, CARLI Governing Members will continue to have access to ebooks from Wiley and Oxford University Press for fiscal year 2023.

The agreement has been completed for a third year of access to the Wiley Online Library for CARLI Governing Members. As of July 1, 2022, members will have access to online books in all subject areas that have been added to the Wiley Online Library from 2018 – June 2023.

All Wiley Online Library titles have unlimited access through June 30, 2023 and may be used as course materials or for course reserves. Direct links may be embedded into course management systems; however, materials may not be used to fulfill interlibrary loan requests until after titles have been purchased for perpetual access after the end of the access period.

CARLI has also completed an agreement for a third year of access for CARLI Governing members to Oxford University Press ebooks on their Oxford Scholarship Online platform. As of July 1, 2022, CARLI members will have access to titles in nine subject areas: Biology, History, Law, Music, Political Science, Psychology, Religion, Social Work, and Sociology with online publication dates of 2018– March 2023.

All Oxford Scholarship Online titles have unlimited access for CARLI members through June 30, 2023 and may be used as course materials or for course reserves. Direct links may be embedded into course management systems; however only minimal, insubstantial amounts may be used to fulfill interlibrary loan requests.

I-Share libraries will not need to do anything to add the MARC records for this content. CARLI will share MARC records for these titles in the Network Zone for access in Primo VE. For additional information about using the Wiley Online Library and/or Oxford Scholarship Online, access to usage statistics and the training hub, and for information about MARC records for non-I-Share libraries, visit the CARLI Ebooks Program page

Access is based on the campus IP ranges that member libraries have provided to CARLI. If you need to update this information, please contact . If your IP address is associated with your institution, you should already have access to these materials. Please see the program's website for information regarding other authentication options, such as EZProxy or OpenAthens.

Purchasing Perpetual Access to Oxford University Press, University Partner Presses, and Wiley Ebooks

In June 2022, CARLI will share with each member a preliminary list of titles that will be purchased for perpetual access. Included with that information will be local institutional usage that may contain titles not identified for purchase by the consortium. Governing members may purchase titles for perpetual consortial access through CARLI (member pays CARLI/CARLI pays vendor) using CARLI negotiated rate and discounts. CARLI will include the cost of purchasing titles in its message to members. Members may pay CARLI for those titles they identify for purchase either prior to June 30 or after July 1. The latest date to request an invoice is September 1.

Send any questions to .

Alma Primo VE Updates 

Ex Libris Announces Changes to Release Schedule for New Functionality

Ex Libris is changing their monthly software update schedule for Alma and Primo VE. They are moving to a schedule that will still have monthly updates, but only quarterly updates will include new features. All other months' updates will focus on addressing known issues, i.e., bug fixes. The May 2022 update on May 1, 2022, will be the last monthly release that includes new functionality. The June and July 2022 releases will cover resolved issues, and the next release that will introduce new functionality will be in August 2022. Release dates are posted on the CARLI calendar and also in the Ex Libris Knowledge Center.

ELUNA 2022 Annual Meeting

The ELUNA (Ex Libris Users of North America) 2022 Annual Meeting will again be a free, online-only event. Sessions will cover all Ex Libris products and are presented by Ex Libris staff and customers. The sessions are scheduled across the month of May beginning on Monday, May 9 and running on various dates through May 25. The ELUNA meeting is a great opportunity to learn more about Ex Libris products, best practices, and the products' development "road maps". You will need to register for each individual session you wish to attend; there is no cost but advance registration is required in order to receive an email with the link to connect to the presentation. For a full list of ELUNA 2022 sessions and links to session registration, please see here. Please note that the session times on the ELUNA website are all listed for the Eastern Time Zone.

Alma Primo VE Confidence Survey Open Through May 1

Have you responded to CARLI's Alma Primo VE "Confidence Survey"?  Over 200 of you have, and the CARLI staff thank you for taking time to provide this helpful information. In case you missed our earlier announcements, or put them aside for later, we have a survey open until May 1 that poses questions about how you are using Alma and Primo VE and where you feel pretty confident about your work and where you could use some more training or documentation. The survey is anonymous and is not limited to one response per institution so please share the link with your colleagues. CARLI will use the responses to help us plan future training and documentation. It should not take more than 10 minutes to complete the survey and we look forward to hearing from you.

Preservation Tip

Quick Tips for Disasters & Emergencies: Salvage Priorities Roadmap
Rob DeLand, Head Librarian and Archivist, VanderCook College of Music

An important aspect for disaster planning is to identify the most at-risk or valuable collections, the objects, collections, and records that are vital to your institution, and to have a plan in place to make sure those items are cared for as well as possible. 

"When disaster strikes, confusion and chaos often replace thoughtfulness and deliberation. By having action steps outlined in advance, you don't have to think about every detail; you can use these steps for guidance and to ensure that you are not overlooking any important activity." (Page, 2013).

To learn more about the importance of having a salvage priorities roadmap, please read the full article

To read all Quick Tips for Disasters & Emergencies in this series, please visit the project web page

Other Library News

Health Science Librarians of Illinois Annual Conference

The Health Science Librarians of Illinois (HSLI) Annual Conference Planning Committee would like to invite library students to attend the organization's Annual Conference this fall. The conference is currently scheduled to take place in person at the Starved Rock Lodge & Conference Center in Oglesby, IL, from Wednesday, September 7, to Friday, September 9. More information is available at the Conference site. Please note that the Conference Planning Committee will make a final decision on whether the Conference will have an in-person or a virtual format by Wednesday, June 1, based on COVID-19 levels.

Students are encouraged to consider volunteering at the Conference. The planning committee is currently seeking volunteers to help with registration, take photos of events, take down displays, and be a communication runner between sessions. In return for their assistance, students will receive a waiver for the Conference registration fee, an annual membership to HSLI, and the chance to add this to their professional resume. To apply, students need to fill out this application and attach their resume to the form.

Applications are due Friday, May 6. Applicants will be informed of the decision by Friday, May 13. If lodging funding is needed, students can apply for the Syed Maghrabi Conference Scholarship.

Register now for the free "Licensing & Copyright 101" Discussion Group event - ALA RUSA STARS Legislation & Licensing Committee

The ALA RUSA STARS Legislation & Licensing Committee is pleased to announce that registration is now open for its spring Discussion Group event on "Licensing & Copyright 101. " The event will be held over Zoom on Monday, May 16,  from 1:00 p.m. - 2:30 p.m. CDT. A recording will be made available following the event.
Featured speakers include: 

  • Corey Halaychik (Head of Content Management, University of Texas at Austin) on negotiation tactics and common license terms.
  • Michael Rodriguez (Collections Strategist, University of Connecticut) on ebooks, licensing, and interlibrary loan.
  • Carla Myers (Associate Professor & Coordinator of Scholarly Communication, Miami University) on the legal basis for licensing and your rights under U.S. copyright law.

Registration is completely free for this event!
If you have any questions, please contact commitee members Sreedevi Satyavolu, Chair, ; Debbie Cobb, , or Josh Zeller,  .

Upcoming CARLI Events and Meetings

Important Dates

May 1           Alma Monthly Release
May 8           Alma Release Update
May 30         CARLI Office Closed for Memorial Day

June 5           Alma Monthly Release
June 12         Alma Release Update
June 17         CARLI Office Closed for Juneteenth


May 3         Resource Sharing Committee
May 9         Preservation Committee
May 11       Discovery Primo VE Task Force
May 17       Technical Services Committee
May 18       Collection Management Committee 
May 18       Public Services Committee
May 19       OER Committee
May 19       DEI Task Force              
May 20       Commercial Products Committee

June 1         Executive Committee 
June 7         Resource Sharing Committee
June 8         Discovery PrimoVE Task Force
June 10       CARLI Board of Directors
June 13       Preservation Committee
June 15       Collection Management Committee
June 15       Public Services Committee
June 16       OER Committee 
June 16       DEI Task Force

Webinars, Forums, Workshops and Training

May 4             CARLI Directors' Institute Series: Recruiting and Retaining BIPOC Library Staff
May 10           Understanding and Promoting Open Educational Resources
May 11           CARLI Directors' Institute Series: Effective Ways to Onboard New Employees
May 12           Alma Primo VE Open Office Hours
May 13           Let's Talk About Fulfillment (I Mean Alma Not Life's Purpose)
May 17           Understanding and Promoting Open Educational Resources Session #1
May 17           OER Office Hour: Designing Faculty Incentive Programs for OER
May 20           10th Annual Instruction Showcase
May 24           Let's Talk About Fulfillment (I Mean Alma Not Life's Purpose)
May 26           Tech Services Q & A

June 7            Primo VE Showcase Session
June 9            Alma PrimoVE Open Office Hours
June 10          Let’s Talk About Fulfillment (I Mean Alma Not Life’s Purpose)
June 21          Let’s Talk About Fulfillment (I Mean Alma Not Life’s Purpose)
June 21          The Power of Presentation: Enhancing Your Slides for Engagement

Consult the CARLI calendar for the most current list of meeting times and locations.

Contact Us

Please direct all questions and comments about the e-newsletter to . Subscribe to CARLI email lists to receive the latest news on topics of interest to you.