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Collection Management Committee In-Person Meeting

Friday, September 1, 2017 - 3:28pm

Location: College of DuPage

Call-in information:

+1 217-332-6338 (local Urbana-Champaign number)
+1 312-994-8410 (local Chicago number)
+1 888-983-3631 (toll-free number)

Conference ID: 65857927

If you prefer to join via VOIP on your computer, please use:
https://meet.uillinois.edu/clarage/wm29zwn4

Adobe Connect to share documents:
http://webjunctionillinois.adobeconnect.com/collectionmanagement/

CARLI News August 30, 2017

Wednesday, August 30, 2017 - 12:45pm

Listening Sessions with CARLI Directors

CARLI Senior Director, Anne Craig, has been traveling to member libraries around the state for ″Listening Sessions″ with CARLI library directors. These informal, approximately two-hour sessions have been very informative and successful. Please look over the list of remaining sessions and plan to join Anne. During these meet-ups, she is eager to hear about your library′s challenges and successes in order to more clearly understand our member's needs and to be able to relate your stories to stakeholders. 
 
The following are the sessions that are currently accepting registrations. Check the CARLI calendar, and the Directors Resources page for any future updates to this schedule.

@Illinois Valley Community College, Oglesby, Thursday, September 7, 10:30 a.m. 
@Olivet Nazarene University, Kankakee, Monday, September 18, 10:00 a.m. 
@Southern Illinois University Edwardsville, Monday, September 25 10:30 a.m. 

Please plan to sign up and join us for one of these sessions.

CARLI will also be presenting an Update Session at the Illinois Library Association Annual Conference in Tinley Park, October 11; and don’t miss the CARLI Annual Directors′ Meeting and the CARLI Annual Meeting, both scheduled for November 17 at the I Hotel in Champaign.

3 New E-Resources Opportunities Offered in August

Three new direct offers to CARLI members were announced to the e-resource contacts and ccg listservs this month:

Digital Theatre+ - video theatre content - offer information sent out 8/3/17
Bloomsbury Design Library – offer information sent out 8/9/17
Salem Press Books – for online and online + print books - offer information sent out 8/14/17

For further information about these offers send a note to . Stay tuned for a new CARLI web page to provide the specifics of current direct offers available to CARLI member libraries.

Illinois Digital Heritage Hub in DPLA Continues to Grow

The Illinois Digital Heritage Hub in the Digital Public Library of America (DPLA) continues to grow, with the completion of the second ingest of records. The newly added materials include the collections from the Chicago Public Library and the Chicago History Museum. The Illinois Digital Heritage Hub in DPLA now includes more than 220,000 records from over 120 contributing institutions. This important digital hub represents a collaboration between the Illinois State Library, the Consortium of Academic and Research Libraries in Illinois (CARLI), Chicago Public Library, and the University of Illinois at Urbana-Champaign. 

We encourage you to view and search the Illinois Digital Heritage Hub

CONTENTdm Basic Training

The CARLI Office will offer basic CONTENTdm training on Tuesday, September 19, from 9:30 am–3:30 pm at the CARLI office in Champaign. Lunch will be provided.
 
CONTENTdm training is available to all CARLI Governing members that would like to start using CARLI's installation of CONTENTdm or are already using CARLI's installation of CONTENTdm.
 
The training will cover the basic use of the software in the CARLI environment including:

  • Customizing metadata fields
  • Using controlled vocabularies
  • Importing images into a collection
  • Importing multi-page items into a collection
  • Entering and editing metadata for images 

Registration is required. Due to limited space, each institution may send no more than two people to this training session. It is recommended that you send the staff members who will use the software most.
 
Please register on the CARLI website. The registration deadline is 5 p.m. Wednesday, September 6. Please direct any questions about the training or about using CARLI's CONTENTdm installation to .
 
For more information about CARLI's installation of CONTENTdm, please see the CONTENTdm documentation page.

Save the Date: 2017 CARLI Annual Meeting and Directors' Meetings

The 2017 CARLI Annual Meeting will be held on Friday, November 17 at the I-Hotel Conference Center in Champaign. All CARLI member library staff are invited to attend.

A meeting of the CARLI Governing Directors will precede the Annual Meeting. Detailed meeting agendas will be available in early September. 

A special room rate of $139 has been arranged at the I-Hotel and Conference Center for those who are planning to travel to Champaign on Thursday, November 16. This room block is only available until October 16. Please book your rooms as soon as possible if you are planning to stay overnight in Champaign. To make reservations, contact the I-Hotel directly at 217-819-5000. Use the Reservation Code CARLI17 when making your reservation.

Preservation Tip: What can you learn from a workshop titled: Salvaging Mold and Water Damaged Library Materials: A Preservation Workshop?

Mary Burns, Northern Illinois University, and Melanie Schoenborn, Southern Illinois University Edwardsville

This past year, the CARLI Preservation Committee developed a website on Disaster Planning, based on its monthly newsletter tips. Tied to that topic is Recovery, and the committee held a workshop on Salvaging Mold and Water Damaged Library Materials at the Abraham Lincoln Presidential Library. Jennifer Hain Teper, Head of Preservation Services, started the day by sharing her experiences with mold including an overview of mold and its basic morphology. While in the afternoon, Bonnie Parr, Historical Documents Conservator at the Abraham Lincoln Presidential Library, lead participants in a hands-on activity to salvage materials that are typically found in libraries.

Other Library News

Congratulations to Emily Knox

Please join us in congratulating Emily Knox (UIUC) on her election to the Association for Information Science and Technology Board of Directors.

OCLC Tipasa Information for CARLI Member Libraries

The OCLC Resource Sharing team has been holding information sessions and providing resources regarding Tipasa to CARLI libraries that use ILLiad ″out of the box″ (without significant customizations or routing rules) and libraries that use WorldShare ILL.  

CARLI libraries that are interested in learning more about Tipasa are encourage to review the information and recorded webinars available on the Tipasa Resources page and the Tipasa Events page (.)  

Resources include: 

  • The Feb 21 Product Insights session, including a full demo 
  • The May and July Product Insights sessions, which include updates on some recent feature enhancements.
  • Intro to Tipasa from the OCLC RS Conference includes a full demo and overview of the migration process 

 Questions? Please contact

Free Webinar Series: Libraries Transforming Communities: Models for Change for Academic Libraries

The American Library Association (ALA) Public Programs Office, the Association of College & Research Libraries (ACRL) and the National Coalition for Dialogue & Deliberation (NCDD) invite academic library professionals to attend a free learning series that teaches several dialogue facilitation approaches and helps librarians position themselves to foster conversation and lead change on their campuses and beyond.

ThroughLibraries Transforming Communities: Models for Change, a two-year ALA initiative in collaboration with NCDD, academic library professionals can participate in three online learning sessions and one in-person workshop, all free of charge, between September 2017 and February 2018.

Attendees of this professional development training will learn to convene critical conversations with people with differing viewpoints; connect more meaningfully with library users and better meet their needs; and translate conversation into action.

Registration is currently open for three online sessions:

Each session will be recorded and archived for free on-demand viewing on ALA's Programming Librarian website.

Individuals who view all three webinars, live or recorded, will be invited to attend the free, one-day pre-conference workshop at the 2018 ALA Midwinter Meeting in Denver (Feb. 9–13, 2018). Details about the pre-conference will be available in fall 2017 and will be shared during the webinars.

IACRL@ILA

The Illinois Association of College and Research Libraries (IACRL) is sponsoring IACRL@ILA—a track of programming for academic librarians at the 2017 ILA Annual Conference.

IACRL@ILA will take the place of an IACRL Conference in 2018. A similar track of programming will be offered at the 2018 ILA Annual Conference. Offering this programming at the ILA Annual Conference is more cost-effective while providing opportunities for collaboration across library types. 

Visit the ILA web site to download the complete IACRL@ILA program schedule. These programs are open to all conference attendees and academic librarians are free to attend programs outside the IACRL@ILA track.

Digital POWRR Digital Preservation Professional Development Institute

The Digital POWRR team invites applications for the first of five upcoming 2 day institutes, to be held on November 30-December 1st, at the NIU Branch campus in Naperville, Illinois. Scholarships are available. 

An ideal candidate for a POWRR institute may be someone who fits some of these descriptions:

  • Someone who works in a ″boots on the ground″ role (this could be any range of positions in the cultural heritage sector, but the idea is that your primary role is not one as an administrator)
  • Someone who has been exposed to basic digital preservation concepts, but who has struggled with moving from theory to practice
  • Someone who represents or serves historically underrepresented populations
  • Someone who is comfortable with basic technology, (navigating a basic computing environment) but who would benefit from instruction on more intermediate concepts
  • Someone employed by an institution unable to provide professional development funding adequate to attend other digital preservation training opportunities
  • Someone who would benefit from being a part of a small cohort of professionals like themselves, and who will put forth effort into sustaining these professional connections after the end of the Institute 

Find more details on the POWRR Institutes or to apply for hte program, please visit the NIU web site.
 
The deadline to apply is September 15 and applicants will be notified of application status by September 22, 2017.

Upcoming CARLI Events and Meetings

Important Dates 

September 4             CARLI Office Closed

November 17           CARLI Governing Directors Meeting, I-Hotel Conference Center, Champaign
November 17           CARLI Annual Meeting, I-Hotel Conference Center, Champaign

Forums, Workshops and Training

September 7             New I-Share Libraries: Data Conversion Orientation Webinar
September 14           Voyager Client Circulation Training
September 19           Basic CONTENTdm Training

October 5                 New I-Share Libraries: MFHD Workshop

Meetings

September 6             Executive Committee Conference Call
September 6             Technical Services Committee
September 7             Directors Session at Illinois Valley Community College
September 11           Preservation Committee
September 11           Public Services Committee
September 13           SFX Committee
September 15           Board of Directors Meeting
September 18           Directors Session at Olivet Nazarene University
September 20           Resource Sharing Committee
September 20           Created Content Committee
September 22           Commercial Products Committee
September 25           Directors Session at Southern Illinois University Edwardsville

October 2                  Public Services Committee
October 4                  Technical Services Committee
October 11                SFX Systems Committee
October 11                Created Content Committee
October 11                Commercial Products Committee
October 18                Resource Sharing Committee

Consult the CARLI calendar for the most current list of meeting times and locations.

Contact Us

Please direct all questions and comments about the e-newsletter to . Subscribe to CARLI email lists to receive the latest news on topics of interest to you.

VuFind 0.6 Denial-of-Service Attack Aug 30

Wednesday, August 30, 2017 - 12:29pm

This morning at around 10:30AM, we started seeing performance problems with Production Oracle. At around 11:15AM, we received an alert from our Production VuFind 0.6 server and some Help Desk tickets about VuFind issues.

After monitoring and analyzing both servers, we discovered that certain IP addresses were using the VuFind system in a way that could be causing problems. They were hitting an older PHP script that was no longer being used, but was still accessible. Although they were receiving "500 Internal Error" messages for their multiple attempts per second, the servers appeared to be launching processes to other servers (like Production Oracle) trying to complete each request.

We have disabled the problem script that is no longer needed and blocked the IP addresses. Everything appears to be running normally now and we will continue to monitor the systems in case this was only part of the problem.

Brandon Gant
CARLI

What can you learn from a workshop titled: Salvaging Mold and Water Damaged Library Materials: A Preservation Workshop

Friday, August 25, 2017 - 11:57am

Mary Burns, Northern Illinois University, and Melanie Schoenborn, Southern Illinois University Edwardsville

As a book conservator, I attended this workshop to continue my awareness of mold and the effects it can have on our library collection as well as learn about new treatments and if there are treatments that are no longer recommended. I was looking forward to the hands-on salvage demonstration so that I would be better prepared for a future water disaster. – M. Schoenborn

As a rare books and special collections cataloger, I thought the workshop was very beneficial. Catalogers often encounter foxing, dormant mold, and sometimes active mold. Understanding more about all of these issues makes catalogers more attune to potential problems. If they can recognize them, they can then bring them to the attention of preservation staff before the problem becomes worse. – M. Burns

What is mold and what isn’t mold?

Mold Photographs:

Mold on book
Photo courtesy of Katie Risseeuw, Northwestern University Library

Mold on book
Photo courtesy of Katie Risseeuw, Northwestern University Library

Jennifer Hain Teper, Head Preservation Services at UIUC shared her knowledge about mold, mold damage, and conservation of mold damaged library materials. Participants learned how mold grows and the environmental conditions that foster its development. The difference between active and inactive mold, foxing and efflorescence were explained. Past and current practices for treating mold were highlighted. Jennifer also shared her experiences with the conservation of mold damaged library materials from two case studies of disasters that occurred within her purview at UIUC.

One of the disasters was from a steam pipe breaking and spewing direct steam for an unknown period of time into an enclosed basement where library materials were stored. The other was a white mold outbreak in their Rare Book and Manuscript Library. The steam pipe breaking was handled similar to a flood, and a vendor was on call because they had developed a relationship when creating her library’s disaster plan. Library staff assisted in getting items to freezer compartments brought in to rescue the collections. The library was able to minimize the loss of materials.

Mold by many colors is still mold, or is IT?

White Mold:

White mold on book
Photo courtesy of the University of Illinois Board of Trustees

Efflorescence:

Efflorescense on book spine:

Efflorescence on book spine
Photo courtesy of the University of Illinois Board of Trustees

Efflorescense close up:

Efflorescence Close Up
Photo courtesy of the University of Illinois Board of Trustees

The white mold outbreak caused the University of Illinois to close its Rare Book and Manuscript Library to keep contamination to a minimum.  A vendor was also used in this remediation process, but due to the value of the items in this Library, all cleaning and conservation work was supervised or viewed by UIUC staff at all times in a contained work area. The difficulty with this disaster was that white mold is very difficult to distinguish from efflorescence which is also white.  Visually efflorescence looks like white dust spread over an area of the book.  On the spines of books it is concentrated in areas of depressions, ridges, or lettering.  Efflorescence is not a fungi but a crystalline residue caused by deteriorating leather dressing previously applied to help preserve the binding.  It was intended to help the leather cover stay supple. Cases of efflorescence and/or white mold had been discovered in some of this rare library's items.  These items needed cleaning and/or treated for mold and all of the shelving had to cleaned.

During the remediation, cleaned shelving and cleaned items needed to be kept separate from items waiting for shelf cleaning and conservation. Materials housed in archival boxes, binders, and sleeves had to be removed and new enclosures needed to be created. One of the resources shared during the workshop is sited below to help with distinguishing efflorescence from white mold: http://www.library.illinois.edu/prescons/disaster_response/mold_identification.html

When to salvage or withdraw?  What is salvageable? How do you decide?

Bonnie Parr presenting at CARLI workshop
Bonnie Parr presenting at CARLI workshop.

Our water salvage demonstration was a hands-on training session presented by Bonnie Parr, Historical Documents Conservator, Abraham Lincoln Presidential Library and Museum. She had prepared individual bins of water damaged materials and all of the supplies needed to salvage of the items in the bins including our own clothes lines with pins. Bonnie reviewed the types of materials in our salvage operation. The process and materials needed for drying or processing for conservation of each type were viewed for clarification. Bonnie demonstrated how to salvage books, documents, photographic materials, film, CDs, DVDs, cassette tapes, and videotapes. View her handout for more information.


Bonnie Parr summarizing salvage techniques.

Bonnie also covered the need for a disaster plan and the processes that are involved before, during and after a salvage operation.  She shared an online resource bibliography of water damaged library resources.

Instruction Committee Monthly Conference Call

Tuesday, August 22, 2017 - 2:55pm

Meeting of the Instruction Committee: Conference Call

Call-in information:

+1 217 332 6338 (local Champaign-Urbana number)
+1 312 994 8410 (local Chicago number)
+1 888 983 3631 (toll free)

Conference ID: 58604583

If you prefer to join via VOIP on your computer, please use:

https://meet.uillinois.edu/dmcmpbll/B8BRHDVP

Preservation Committee Meeting

Friday, August 18, 2017 - 2:31pm

Meeting of the Preservation Committee: Conference Call

Call-in information:

+1 888 983 3631 (toll free)
+1 217 332 6338 (local Champaign-Urbana number)
+1 312 994 8410 (local Chicago number)

Conference ID: 5259711

If you prefer to join via VOIP on your computer, please use:
https://meet.uillinois.edu/long20/bgf85bjn

Adobe Connect to share documents:
http://webjunctionillinois.adobeconnect.com/preservationcommittee/

Preservation Committee Meeting

Friday, August 18, 2017 - 2:29pm

Meeting of the Preservation Committee: Conference Call

Call-in information:

+1 888 983 3631 (toll free)
+1 217 332 6338 (local Champaign-Urbana number)
+1 312 994 8410 (local Chicago number)

Conference ID: 5259711

If you prefer to join via VOIP on your computer, please use:
https://meet.uillinois.edu/long20/bgf85bjn

Adobe Connect to share documents:
http://webjunctionillinois.adobeconnect.com/preservationcommittee/

Preservation Committee Meeting

Friday, August 18, 2017 - 2:28pm

Meeting of the Preservation Committee: Conference Call

Call-in information:

+1 888 983 3631 (toll free)
+1 217 332 6338 (local Champaign-Urbana number)
+1 312 994 8410 (local Chicago number)

Conference ID: 5259711

If you prefer to join via VOIP on your computer, please use:
https://meet.uillinois.edu/long20/bgf85bjn

Adobe Connect to share documents:
http://webjunctionillinois.adobeconnect.com/preservationcommittee/

Preservation Committee Meeting

Friday, August 18, 2017 - 2:27pm

Meeting of the Preservation Committee: Conference Call

Call-in information:

+1 888 983 3631 (toll free)
+1 217 332 6338 (local Champaign-Urbana number)
+1 312 994 8410 (local Chicago number)

Conference ID: 5259711

If you prefer to join via VOIP on your computer, please use:
https://meet.uillinois.edu/long20/bgf85bjn

Adobe Connect to share documents:
http://webjunctionillinois.adobeconnect.com/preservationcommittee/

Preservation Committee Meeting

Friday, August 18, 2017 - 2:25pm

Meeting of the Preservation Committee: Conference Call

Call-in information:

+1 888 983 3631 (toll free)
+1 217 332 6338 (local Champaign-Urbana number)
+1 312 994 8410 (local Chicago number)

Conference ID: 5259711

If you prefer to join via VOIP on your computer, please use:
https://meet.uillinois.edu/long20/bgf85bjn

Adobe Connect to share documents:
http://webjunctionillinois.adobeconnect.com/preservationcommittee/

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