Archives Committee Meeting: February 9, 2026

Zoom / Conference Call

Members attending: Brandi Fialek (Harper College), Rebecca Fitzsimmons, co-chair (Illinois State University), Matt Gorzalski, co-chair (Southern Illinois University Carbondale), Melody Hauf-Belden (Principia College), Ashley Howdeshell (Northeastern Illinois University), Elaine Fetyko Page (Elmhurst University), Meghan Ryan (National Louis University), Steven Szegedi (Dominican University), Erin Zimmerman (Heartland Community College)

CARLI Staff attending: Elizabeth Clarage, Martin Kong

Decisions

• The January minutes were approved.
• Submit newsletter items by the 18th of the month.

Tasks Assigned

• Minutes taken by Meghan Ryan.
• Call for Digital Archiving / Curation Workflow documents:
  • Steven will share the final version with the co-chairs.
  • Rebecca will send the call out to members via CARLI Email Lists.
  • CARLI staff will forward that call to library directors.
• Archival Highlights for Newsletter
  • February: Rebecca – ISU Circus College; Due on 2/18/2026
  • March: Brandi – Harper College football; Due on 3/18/2026. 
  • April: Elaine– Elmhurst University’s particle accelerator now artspace; Due on 4/22/2026. 
  • May: Meghan - NLU’s 140th anniversary year; Due on 5/20/2026.

Announcements

• Member Announcements:
  • Rebecca Fitzsimmons (Illinois State University): There is a Humanities and Social Science Librarian position at ISU open. New Dean starting as well.
  • Steven Szegedi (Dominican University): This is Dominican’s 125th anniversary year.
• CARLI Announcements:
  • Upcoming program on Social and Marketing Strategies Alliance Workshop on the 24th.

Discussion

• Programming: 
  • April 16th Open House at Illinois State University
    • Rebecca provided details, and she will provide a description to submit for save-the-date.
    • In-person Archives committee meeting on the same day.
      • The committee discussed the date as it conflicts with a teach out taking place. The committee decided to go forward with the date.
  • Summer workshop updates: Archives 101 workshop/ Archives basics.
    • Rebecca will be sending out a poll to set a meeting date.
• Steven prepared a call for digital archiving/curation work flow documents, and the text was solidified during the meeting. Steven will send to Rebecca and she will forward it along. CARLI staff will forward the call to directors.
• Committee discussed upcoming archival highlights for the CARLI newsletter. 
• ArchivesSpace/ Alma integration discussion
  • Brandi hasn’t heard anything from her contacts and will keep trying.

Next Meeting Dates and Deadlines

The Archives Committee will meet next on March 9th, 2026 at 10:00 a.m.

Committee Meetings:
March 9, 2026: Minutes taker – Steven Szegedi
April 13, 2026: Minutes taker – Erin Zimmerman
May 11, 2026: Minutes taker – to be determined
June 8, 2026: Minutes taker – to be determined

Deadlines:
May 29, 2026 – Committee Annual Report due to the CARLI Governance Board.