Preservation Committee Meeting: March 9, 2020

Conference Call/Zoom meeting

Members attending:

  • Mary Burns, Northern Illinois University, co-chair
  • Rob DeLand, VanderCook College of Music
  • Nora Gabor, DePaul University
  • Tonia Grafakos, Northwestern University
  • Susan Howell, Southern Illinois University Carbondale
  • Becky Koch, Illinois State University
  • Ann Lindsey, University of Chicago, co-chair
  • Meghan Ryan, National Louis University
  • William Schlaack, University of Illinois at Urbana-Champaign

Staff attending:

  • Elizabeth Clarage
  • Nicole Swanson


  • Member Announcements:
  • CARLI Announcements:
    • Nicole and Ted gave a webinar last Wednesday on the I-Share Network Zone Cataloging Recommendations that have recently been shared. In addition, CARLI brief level rules, cataloging levels, and the Post-Migration Workflow to Restore Special Collections were shared. The recording and slides are available on the CARLI Alma/Primo VE Open Office Hours webpage:
    • CARLI staff gave a second webinar last week on important dates coming up in the Alma / Primo VE project. If you missed this and are involved with the migration, please view the recording and slides also on the Office Hours webpage.


  • Webliography update:
    • Assessment Planning—Susan (near completion)
    • Audio-visual Preservation—Mary (completed)
    • Book Repair and Conservation—Susan (completed)
    • Digital Preservation and Digitization for Preservation—William (completed)
    • Disaster Planning and Response—William (completed)
    • Exhibits—Becky (completed)
    • General Preservation and Conservation Resources Sites—Ann/Rob? (Ann has begun)
    • Glossaries—Nora (completed)
    • Grants and Development—Meghan
    • Legal Issues—Tonia (completed)
    • Library Binding—Rob?
    • Mold, Pests, and the Environment—Becky
    • Protective Enclosures and Storage —Meghan
    • Special Collections and Archives—Mary (completed)
    • Social Media—Nicole
    • Supply Vendors—Elizabeth (completed)
    • Training—Ann (completed)
    • Rob shared a question regarding (music) binding and requested feedback via email after the meeting from any members who might have something to add to the discussion of how their libraries handle various binding projects.
  • Annual Project
    • Preservation Interviews
      • The committee talked about release forms. CARLI staff developed a form, based on Rob’s oral histories release form, which Ann sent out to the listserv last week. In the interest of consistency we should have former interviewees to sign off on the release form. Committee members (the interviewer) will complete the first three “blanks” in the release form.
  • Preservation Tips
    • Ann sent a list of questions to Lesa Dowd at the Newberry on staff training. Working on completing the interview for the March newsletter.
    • Meghan currently working on the Preservation Week post.
  • Open House Tours
    • Open house is coming up on the 27th. After today (3/9), waitlist registration will open up. Originally limited to one person per institution. Currently nine open spaces. Registration will fill if/when waitlist is opened, but first CARLI will put out a call for non-represented institutions.
    • CARLI invited those giving tours to join for lunch.
    • The exhibit tour will be guided.
    • Nora, Rob, Ann, and Mary are able to be walking or public transit guides between Newberry and the Chicago History Museum.
    • Addition of welcome remarks on the agenda. Elizabeth will add something to the agenda.
  • Other
    • Bonnie shared (through Nicole) that ALPL’s calendar is filling up so if this committee or any others want to have an event there it should be scheduled sooner rather than later.


  • Minutes of the February 2020 meeting were approved.
  • Release forms will be standard practice moving forward with interviews. Interviews already conduced will also need to get the appropriate signatures.  
  • Nora made a motion to adjourn, Rob seconded.
  • The meeting was adjourned at 10:35 am.

Tasks assigned

  • Ann Lindsey to take minutes in April.

Meeting Dates and Deadlines:

Next Meeting: Monday, April 13, 2020: 10:00-11:30

Schedule of Preservation Committee Meetings:

  • May 11, 2020: 10:00-11:30
  • June 8, 2020: 10:00-11:30

Preservation Committee Program at the Newberry Library and the Chicago History Museum, March 27, 2020 from 10:00 – 4:00.