Governance / Collection Management Committee Meeting: August 25, 2025

Collection Management Committee Meeting: August 25, 2025

Zoom / Conference Call

Members attending: Gwen Gregory (Northern Illinois University), Edith List (Principia College), Briana Love, co-chair (Aurora University), Kevin Mackaben (Benedictine University), Julie Murphy, co-chair (Illinois State University), Samantha Seay (University of Saint Mary of the Lake Mundelein Seminary), Justin Sextro (Southern Illinois University Carbondale)

Member absent: Jackie Mann (DePaul University)

CARLI Staff attending: Elizabeth Clarage, Jen Masciadrelli, Nicole Ream-Sotomayor, Jenny Taylor

Decisions

  • Meetings will be held via Zoom.
  • Minutes takers will be in alphabetical order starting with the beginning of the alphabet.
  • The June 18, 2025 minutes were approved with revisions.
  • CMC meetings will take place every fourth Monday of the month from 2:00-3:30pm, pending confirmation with absent members.
  • CARLI Annual Meeting Table Talk 2025 will focus on Alma Analytics.

Tasks Assigned

  • Minutes taken by Justin Sextro.

Announcements

  • Member Announcements:
    • Gwen Gregory (Northern Illinois University: NIU Libraries joined Find More Illinois last week.
  • CARLI Announcements:
    • CARLI Annual Meeting will take place October 21.
    • Electronic Resources Calendar Year 2026 licensing negotiations have begun. 
      • Talks already under way with American Chemical Society and SAGE.
    • CARLI EBook Program – usage data from three vendors (Oxford, UofI, Wiley) shared have been shared with all members who had usage.
      • Members have until tomorrow to make any decisions on purchasing consortial perpetual access.
    • CARLI Commercial Products Committee (CPC) survey closing this Friday.

Discussion

  • Review the Collection Management Committee charge and committee guidelines.
  • Determining monthly virtual meeting
    • Discussed the possibility of in-person meeting; or, possibly a meet-up at the CARLI annual meeting.
  • Reviewing past committee work
  • Possible projects this year
    • CARLI Annual Meeting 2025 Talk Table: discussion of possible topics
      • EBook promotion, weeding, or even another topic
      • Alma Analytics for Collection Development
        • Might be most relevant topic for all CMC members and useful to have conversations for webpage updates; could also inform other potential projects (eBooks, Diversity Audit)
    • Graphic novel and manga collection development
    • EBook promotion 
      • Possible webinar
        • Soliciting feedback from other Illinois Libraries
        • Julie offered to discuss ISU’s e-textbook project, which came out of CARLI Counts project.
      • Could be expanded to all types of materials, not just eBooks.
      • Possible collaboration with other CARLI committees.
      • Virtual promotion – possibly in conjunction with Primo VE update.
      • Look for experts on promotion who may be willing to consult?
    • Diversity audit
    • ALMA Analytics for Collection Development
      • Identifying necessary updates

Next Meeting Dates and Deadlines

The Collection Management Committee will meet next on September 22, 2025, at 2:00pm (pending confirmation).

Committee Meetings: (pending confirmation)
September 22, 2025, Minutes taken by: Gwen Gregory
October 27, 2025, Minutes taken by: Edith List
November 24, 2025, Minutes taken by: Briana Love
December 22, 2025, Minutes taken by: Kevin Mackaben 
January 26, 2026, Minutes taken by: Jackie Mann
February 23, 2026, Minutes taken by: Julie Murphy
March 23, 2026, Minutes taken by: Samantha Seay
April 27, 2026, Minutes taken by: TBD
May XX, 2026, Minutes taken by: TBD
June 22, 2026, Minutes taken by: TBD

Deadlines: