Collection Management Committee Meeting: April 16, 2025

Zoom / Conference Call

Members attending: Gwen Gregory (Northern Illinois University), Carl Lehnen, co-chair (University of Illinois Chicago), Briana Love (Aurora University), Jackie Mann, co-chair (DePaul University), Julie Murphy (Illinois State University), Justin Sextro (Southern Illinois University Carbondale), Erin Zimmerman (Heartland Community College)

Member absent: Jeannette Glover (Spoon River College),

CARLI Staff attending: Elizabeth Clarage, Jen Masciadrelli, Nicole Ream-Sotomayor, Jenny Taylor, Wyn Schell

Decisions

• The March 2025 minutes were approved.

Tasks Assigned

• Minutes taken by Briana Love. 
• Work on making edits to the weeding webpage by May 13.

Announcements

• CARLI Announcements:
  • Archives Task Force got approved from the CARLI Governance Board to become a committee.
  • CARLI is looking for committee volunteers by May 2 at 5:00pm. CMC will be having members rolling of this year: Jeanette Glover, Carl Lehnen, and Erin Zimmerman. 
  • CARLI AI synopsis recordings will be announced soon.
  • E-Resources- Database brokering is still being worked on with vendors. EBSCO and ProQuest databases are now published in the Consortia Manager and were recently were announced. 
  • Libraries may see additional access fees from Alexander Street Press. You will lose the access fee if you do not add it in Consortia Manager. 
  • Consortia Manager will be open until May 16 but the deadline might be extended to May 19.

Discussion

• Alma Analytics for Collection Development Page
  • Julie and Jen agree that the site needs some updating. Julie noticed that some videos are out-of-date. We will still need time to review the page and decide what the next steps are. 
  • Jen shared notes about the CMC Analytics webpage:
    • Intro screenshots need updating
    • “Analytics Overview - Training Script” *content may not be up to date - last updated 2018*
    • “Creating Analytics Objects” (under “Introduction to Alma Analytics”) *link broken* 
    • “Alma Analytics - Lesson 1: Introducing Out-of-the-Box Searches” (under “Reports” > “Out-of-the-Box Reports”) *content may not be up to date - posted 2018* 
    • “Creating Alma Analytics - Training Script” (under “More Detailed Help” > “Creating Analytics”) *content may not be up to date - last updated 2020*
    • “Scheduling and Subscribing to Alma Analytics Reports” (under “More Detailed Help” > “Sharing Reports”) *link broken*
  • Weeding Webpage is now live but we still need to make edits.
    • Erin got suggestions from other librarians at her institution about changing the order of the headers. 
      • Header Order: 
        • Existing documents – Policies & Criteria
        • Project Planning & Workflow (Getting Started)
        • Analytics & Reports
        • Physical Weeding Tips
        • Removal /Disposal
        • Resources (General & Webinars)
  • Annual Report is due May 30th. We are hoping to wrap up the website by then. We agreed that we do not need to have a discussion about structural changes. Elizabeth can make edits on May 14.

Next Meeting Dates and Deadlines

The Collection Management Committee will meet next on May 21, 2025 at 9:00 – 10:30 a.m.

Committee Meetings:
May 21, 2025, Minutes: Julie Murphy
June 18, 2025, Minutes: Justin Sextro

Deadlines: Work on making edits to the weeding webpage by May 13.