COVID-19 and CARLI: Latest Updates

As with all our member libraries, CARLI is monitoring developments related to the spread of the COVID-19 novel coronavirus. This is a rapidly evolving situation. Information on this page will be updated as it becomes available.

We will continue to monitor recommendations from the CDC, the Illinois Department of Public Health, and the University of Illinois. Please contact the if you have any questions or concerns.

We appreciate your understanding.

CARLI Office

As directed by the University of Illinois System Office, the CARLI Office is closed, however all CARLI staff are working remotely. The best way to reach the .

May 21 CARLI Zoom Conversation/Update with Library Directors 
(includes chat transcript)

Slides from Zoom Conversation/Update

CARLI Events

All in-person CARLI Events have been canceled through June 15. The April 2 event Getting Ready for Primo VE at Joliet Junior College will be held as a streaming event only, with no in-person attendance. he April 30 workshop Messy Data? Clean it up with OpenRefine! has been postponed until October 8. The Alma Primo VE training events scheduled for the Big Ten Center on May 20-21 have been canceled, and the 8th Annual Instruction Showcase on May 29 will be held as an online event only. 

E-Resources

Many e-resources providers are expanding access to their content due to the shift to online learning. These resources are targeted to CARLI members or are very generous offers available to all institutions.

See the special E-Resource offers related to COVID-19 library closures.

Collection Management

Looking for hard and fast answers to how libraries and archives should respond to the collection management aspects of the COVID-19 pandemic in regard to their collections may be difficult or even impossible at this time. The CARLI Preservation Committee has created a list of resources to help guide decision makers in these difficult times. As always in an emergency, the most important thing is to keep people safe, but we are also presenting information about how to keep materials safe. Please keep in mind that things may change as we learn more about the spread of this virus.

I-Share

I-Share Universal Borrowing (UB) Requesting Turned Off

As of Monday, March 16  CARLI is turning off I-Share Universal Borrowing until further notice. The option to place requests has been removed from VuFind (both versions) and the old WebVoyage catalog. Any unfilled requests that are in the system will be allowed to expire unfilled, and will not be “promoted” to other libraries. Until further notice, your library staff do not need to check the Voyager call slip client, and you do not need to update your call slip-related Voyager System Administration settings.

CARLI has also posted this banner message at the top of I-Share public catalog screens: "Until further notice, in response to COVID-19, I-Share requesting and Statewide Library Delivery are temporarily suspended, and I-Share library materials will not be considered overdue."

Overdue Items

In response to the requests of several I-Share library directors, and with the endorsement of the CARLI Board of Directors, as of March 15, CARLI stopped running the Voyager batch jobs that generate the statuses, notices, and borrowing privilege blocks that are generated by items becoming overdue. This was done in response to many of our member institutions’ reductions in library hours, shift to online courses, and students leaving campus. This will prevents patrons from receiving overdue notices, bills, or becoming newly blocked from library/I-Share privileges because of overdue items in Voyager until further notice.

It is not possible for CARLI to perform a bulk renewal for all items currently checked out. However, as stated above, we are not running the batch jobs that apply the overdue or lost status, and generate the related notices and patron privilege blocks.

Using Voyager from Home Offices

As library staff begin working remotely in response to COVID-19 social distancing protocols, many people may need access to Voyager clients in order to continue current library operations. CARLI is pleased to let you know that Voyager software may be installed on your home Windows devices. CARLI’s Voyager installation does not check for your IP address, but Voyager knows which library you serve via the Voyager.ini port settings.

CARLI provides two methods for installing Voyager clients. The preferred option is the Voyager Client Update Checker, which helps configure Voyager.ini for your institution and provides you with CARLI versions of many support files. The second option is the Voyager manual installation method, which is more direct, but you will need to manually update the Voyager.ini. Also, catalogers will need to manually download and replace tag table files.

Library staff who are responsible for running reports may also download and install Oracle drivers to run reports with a linked CARLI_Reports_2016a.mdb file. You will need to identify which versions of Windows and Microsoft Access are installed on your workstation before you proceed. Oracle packages and installation instructions are found under the Oracle 10g & 12c heading of the Voyager Clients and Tools page.[3]

Library closings and schedule changes

If possible, please consider adding an announcement to your library's website regarding your hours and access.

Alma Primo VE Implementation

At this time, CARLI and Ex Libris have not changed any project deadlines or the plan to go live on June 24. Library staff should be able to access their Alma and Primo VE test environments and the Box file sharing service remotely. Member libraries with Alma and Primo VE concerns as affected by their own institutional closure plans should .

Library delivery (ILDS)

ILDS service will be suspended until further notice. We will be working closely with RAILS and IHLS to coordinate a smooth restart of the delivery service when that is advisable. Materials that were in transit when the suspension began will continue to be held at hub offices. Any updates to ILDS service will be posted here, to the ILDS website,  and sent to the ILDS email list. Please send any questions to .

Other Resources

Centers for Disease Control and Prevention (CDC) Coronavirus Disease 2019 (COVID-19)

Illinois Department of Public Health (IDPH) COronaVirus Page

American Library Association Pandemic Preparedness

ALA Statement on COVID-19

ACRL: Academic Libraries and COVID-19

ILA Statement on Library Closures

international coalition of library consortia (ICOLC): Statement on the Global COVID-19 Pandemic and Its Impact on Library Services and Resources

IMLS-hosted webinar: Mitigating COVID-19 When Managing Paper-Based, Circulating, and Other Types of Collections

OCLC information and resources to help

Returning to Service: Libraries and COVID-19 Resources from the Colorado Library Consortium