CARLI News September 27, 2019

Welcome to New CARLI Staff Members

Please join us in welcoming 2 new CARLI staff members.

On August 19, our new part-time Graduate Assistant, Emily Wros (pronounced "Ross"), joined our staff. Emily will report to Kris Hammerstrand and be assisting with the Alma/Primo upgrade for the coming year. Emily just started her first year in the UIUC LIS program.

Nicole Ream-Sotomayor will be joining CARLI on Sept. 30 as the Senior Coordinator for Electronic Resources. She will be working with Jenny Taylor. Nicole is currently the Foreign Languages Cataloging Coordinator at the UIUC Library. 

2019 CARLI Annual Meeting and Directors' Meetings

Don′t forget to register for the 2019 CARLI Annual Meeting to be held Friday, November 15 at the I Hotel and Conference Center in Champaign. Staff at any CARLI member library are invited to attend.

A meeting of the CARLI Library Governing Directors will precede the Annual Meeting. Directors should register for this meeting if they are planning to attend. A separate registration is required for each meeting. 

Space is limited. Registration closes Thursday, November 7.

A special room rate of $149 has been arranged at the I-Hotel and Conference Center for those who are planning to travel to Champaign on Thursday, November 14. This room block is only available until October 14. Please book your rooms as soon as possible if you are planning to stay overnight in Champaign. To make reservations, contact the I-Hotel directly at 217-819-5000 or book online. Use the Reservation Code CARLI2019 when making your reservation. 

Alma Primo VE Update

For a more complete overview of the project status, please see the Alma Primo VE report to the September 13, 2019 CARLI Board meeting

Once again, CARLI staff extend our thanks to everyone who has helped their library meet our September 18 Alma configuration form deadline! This is the last major Ex Libris worksheet that you will need to complete for the migration. As I write this, Ex Libris is working to set up the full test environments for each I-Share library. We still anticipate the test environments becoming available in October. We will be notifying you all as soon as the test environments are delivered and provide you with guidance as to how to make good use of your test environment over the next several months. 

We are continuing to have an open webinar/call each Thursday at 2 pm that we are calling "Office Hours". Each of the Office Hours sessions includes some presentation time by Ex Libris and CARLI staff, and time for your questions. 

We have started to schedule (but have not yet announced dates, locations or registration) a series of two-day, in person Alma training sessions that will be held at various I-Share libraries. Please watch for more information on these in the next couple weeks and thanks to the libraries that have offered us suggestions for training rooms on their campuses. We do expect to have more in person training in the spring so if you did not previously suggest a training room, you can still do so.

Thanks again to all of you who have put your effort into the project so far! The project is on schedule thanks to your efforts. Remember to refer to the CARLI Alma Primo VE website for updates.

CY20 Selection System Dates

CARLI is working to prepare the CY20 subscription cycle for library commitments. The tentative dates for the system to be open are October 7 to November 8. There are currently no new product offerings this year. CARLI will be in contact with e-resources contacts with full details.

We are continuing negotiations for two license agreements that expire December 31 - Sage and ArtStor. Also, any subscriptions to Springer and Nature journals will have to be negotiated outside of CARLI due to those agreements ending at the end of the year.

E-Resources Brokering Survey

CARLI and the Commercial Products Committee are conducting a survey to prioritize potential license agreements for the future. The survey will be open until October 4.

Call for Proposals: "Working with What You Already Have: Building and Capturing Value in Digital Collections" Webinar Series

The CARLI Created Content Committee is organizing a webinar series to share case studies, practical solutions, hands-on training, and best practices for developing and demonstrating the value of digital collections. We are seeking presentation proposals for these webinars to be held between February and April 2020. Webinars should be between 35-45 minutes long with a brief Q&A session afterwards.

The goal of these webinars is to share successful experiences curating and showing the value of digital collections and to create a series of examples and resources for CARLI members to reference and implement at their own institutions. Please send your proposals (including name(s) of presenter(s), institutions(s), contact info, and a brief abstract (100-300 words) via the Google Form linked below by October 31, 2019. Presenters will be notified by December 1, 2019. If you have questions, please contact .

Example presentation topics are given below, but do not represent an exhaustive list of topics being considered:

Assessment strategies:

  • Tools and strategies for assessing the value and impact of digital collections, such as Google analytics, Facebook analytics, page views, etc.
  • Case studies or best practices in demonstrating engagement through social media
  • How the value of digital collections is communicated to various stakeholders

Digital Collections Outside of a Local Context:

  • Assessing your metadata for its completeness
  • Setting up your digital collections to migrate and aggregate well in other environments
  • How best practices and consistency contribute to shared use of digital content
  • Thinking beyond the local context when creating metadata application profiles

Value of digital collections in teaching, curriculum development, or scholarship:

  • Finding and collaborating with teaching faculty or external partners to develop digital collections
  • Digital library pedagogy and developing lesson plans using digital collections
  • Tools, practices, and strategies for facilitating digital humanities research by getting researchers the data they need
  • Supporting digital scholarship and digital publishing opportunities for faculty and students
  • Best practices for managing student and graduate assistants during experiential learning placements

The CARLI Instruction Committee is Launching an Article Club

We′re excited for this opportunity to build the CARLI community while engaging more deeply with the academic literature that impacts our teaching practice. 

The Instruction Committee has selected articles for discussion, and we’ll meet virtually once in the fall and again in the spring. If you′re interested in participating, please read the article in advance. Instruction Committee members will moderate the discussion, and there will be prepared questions to guide our conversation. We hope you come with considerations and questions of your own as well, including how the article applies within your own context.  

Fall Article Club Information:

When: Wednesday, November 6 at 1 p.m. (CST)
Article: Reframing Information Literacy as Academic Cultural Capital: A Critical and Equity-Based Foundation for Practice, Assessment, and Scholarship
Author: Amanda Folk
Abstract: Within the past decade, academic librarianship has increased its focus on critical librarianship and assessing student success, as well as undergoing a complete reconceptualization of information literacy. However, our assessment and scholarship related to information literacy and student success largely neglects the persistent racial and social-class achievement gaps in American higher education. This article draws upon a critical social theory commonly used in higher education research—cultural capital—to consider the ways in which information literacy as threshold concepts may enable or constrain success for students whose identities higher education has traditionally marginalized. Finally, Estela Mara Bensimon′s equity cognitive frame is introduced to consider the ways in which we can ground our practice, assessment, and scholarship in our professional values of equity and inclusion. 

Please register for this event. The discussion will be held in Zoom; the connection URL will be sent to registrants on 11/5.

Please send any questions to

CARLI Career Fair

We are excited to announce CARLI′s first Career Fair, to be held in partnership with the iSchool at the University of Illinois at Urbana-Champaign, on Thursday, November 14, 2019, 3-5 p.m. at the Holiday Inn Conference Center, 101 Trade Center Drive, in Champaign. The Career Fair is being held the day before the CARLI Directors Meeting and Annual Meeting. 
Career Fair registration is available online and will be open to Illinois libraries, museums, and archives, and businesses that hire information profession graduates. CARLI Governing Members who would like to participate as an employer will not pay a registration fee. The Career Fair will be followed immediately by a mixer from 5-7 p.m., for networking, socializing, and to learn about an initiative to commemorate a special CARLI resource sharing 40th anniversary.

A special room rate of $70.00 has been negotiated with the Holiday Inn for his event. When making your reservation make sure to enter the Group Code CFC to get this special rate. This room block expires on October 14.
Our partners at the iSchool provide an online tool called "Handshake" to assist both employers and job seekers. Employers will be required to use Handshake to register for the fair (registration for the fair will open soon). 
Please view the recorded webinar that demonstrates Handshake and to learn more about the Career Fair. 
Questions about the Career Fair can be directed to our colleague at the iSchool:

Michele Plante
Employer Relations Coordinator
School of Information Sciences, University of Illinois at Urbana-Champaign  

We hope that you will participate as an employer in the Career Fair and you will find the opportunity helpful in terms of finding great candidates for your library’s vacancies.

ILDS Adds Chicago History Museum

Starting September 24 Chicago History Museum (CHM) has been added to ILDS. Please join us in welcoming them to the ILDS community!

Preservation Tip: An Opportunity to Share Your Preservation/Conservation Experiences

Ann Lindsey, Head of Conservation, The University of Chicago Library

In 2015, the CARLI Preservation Committee sent out a survey to its members to measure the development of preservation capabilities and to identify areas for growth. Over the past few years, the committee has used the results of the survey to inform our annual projects, workshops, and open houses. For this year′s annual project, we are focusing on the section in the survey regarding self-identified needs. We would like to conduct email interviews with Preservation Managers, Conservators, or anyone in libraries with specific knowledge or who have had an interesting experience in the following topics: 

  • Planning surveys or assessments
  • Creating or implementing a long-range preservation/conservation plan
  • Staff training
  • Preservation of digital collections
  • Emergency response 
  • A program for environmental controls
  • A program for conservation treatment
  • Preservation of archival materials
  • Improvements to reduce exposure to light
  • Collections security
  • Exhibit design and preparation
  • Integrated pest management

Library preservation is a relatively small field, and we can often learn a great deal from each other′s experiences and information. Sharing our experiences, even the ones that surprised us, both good and bad, can help our fellow Preservation Managers. If you or your institution has knowledge or experiences they would like to share regarding the topics above, please contact the CARLI Preservation Committee via by November 1.

Interview content will be shared with the CARLI membership via Preservation Tips in the monthly CARLI Newsletter and on the CARLI website as a part of the Committee’s 2019-2020 annual project.

Other Library News

ILLINET Survey Now Available 

The ILLINET Interlibrary Loan (ILL) & Reciprocal Borrowing Statistical Survey is available now. Libraries are required by administrative rule to complete the Illinois State Library's annual survey of interlibrary loan traffic. [23 Ill. Adm. Code 3030.200 (a) (2) (O)]

The FY2019 (Ju1y 1, 2018–June 30, 2019) ILLINET ILL Traffic Survey must be completed by March 31, 2020.

The ILLINET Interlibrary Loan Code [23 ILL. Adm. Code 3030 Exhibit A] governs ILL among ILLINET member libraries.  ILLINET member libraries should review the ILL Code to ensure that the library continues to meet resource sharing requirements that are necessary for continued system membership.  More detailed information about adherence to the ILL Code is available here.
For questions regarding the ILLINET ILL Traffic Survey or for the username and password, contact the Illinois State Library at 1-800-665-5576, ext. 2. Contact Counting Opinions for technical assistance or by phone at 1-866-850-8366.

Upcoming CARLI Events and Meetings

Important Dates

November 28 & 29     CARLI Office closed for Thanksgiving

Webinars, Forums, Workshops and Training

October 3             Alma & Primo VE Migration Open Office Hours
October 10           Alma & Primo VE Migration Open Office Hours
October 17           Alma & Primo VE Migration Open Office Hours
October 24           Alma & Primo VE Migration Open Office Hours
October 29           ACRL Workshop: Standards for Libraries in Higher Education
October 31           Alma & Primo VE Migration Open Office Hours

November 7         Alma & Primo VE Migration Open Office Hours
November 11       Preservation Committee Meeting
November 14       Alma & Primo VE Migration Open Office Hours
November 14       CARLI/iSchool Career Fair
November 14       CARLI iSchool Mixer
November 15       Governing Directors Meeting
November 15       Annual Meeting
November 20       Managing Your Online Professional Identity Webinar
November 21       Alma & Primo VE Migration Open Office Hours               


October 2           Resource Sharing Committee Meeting
October 9           Instruction Committee Meeting
October 14         Preservation Committee Meeting
October 16         Collection Management Committee Meeting
October 16         Public Services Committee Meeting
October 22         Created Content Committee Meeting

November 6       Resource Sharing Committee Meeting
November 11     Preservation Committee Meeting
November 13     Collection Management Committee Meeting
November 13     Instruction Committee Meeting
November 20     Public Services Committee Meeting
November 25     Executive Committee Meeting
November 26     Created Content Committee Meeting

Consult the CARLI calendar for the most current list of meeting times and locations.

Contact Us

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