CARLI News November 21, 2014

CARLI Holiday Hours

The CARLI office will be closed for the Thanksgiving holiday November 27-28, and ILDS will not provide delivery service on those days.

Please send an email to or call toll free 866.904.5843 to report any problems or concerns. Callers will have the option to page a tech support staff person to report a system outage or any other serious problem. CARLI staff will respond to all other issues and reports when regular business hours resume on Monday, December 1.

CARLI Accepting Student Yearbooks For Digitization through June 30, 2015

CARLI is still accepting submissions for the Yearbook and Student Newspaper Digitization Project. This project, supported by funds allocated by the CARLI Board of Directors, allows for CARLI Governing members to choose to have either yearbooks OR student newspapers digitized (or an alternative student-centered collection if there are no yearbooks or newspapers); institutions may not have both newspapers and yearbooks digitized through this program.

Yearbook project submissions will be accepted and items will be digitized on a first-come-first-served basis, but all submissions must be received by CARLI no later than the end of this fiscal year June 30, 2015. Information about the newspaper program will be announced at a later date.

Proposals for Digitization of Alternative Collections Due by December 19, 2014

If your institution has already digitized your yearbooks and student newspapers, or if your institution does not publish yearbooks or student newspapers, please consider submitting a proposal to digitize alternative student culture-based materials (e.g., course catalogs, student handbooks, other student publications).

Proposals to digitize alternative materials must be emailed to no later than December 19, 2014.

CARLI Seeks Academic Library Teams for 2015 ILEAD USA

CARLI is seeking teams of academic library staff members for ILEAD USA (Innovative Librarians Explore, Apply and Discover): The 21st Century Technology and Leadership Skills Institute for the States, hosted by the Illinois State Library.  

This continuing education initiative will be held at the University of Illinois Springfield, March 23–26, June 22–25 and October 26–29, 2015. The ILEAD USA states partnering with Illinois are Delaware, Maine, New York, North Dakota, Ohio, Pennsylvania, South Carolina, Utah and Wisconsin

CARLI academic teams working within ILEAD USA are encouraged to focus on replicable projects specific to the academic community and of value to the consortium, including but not limited to assessment projects and research projects intended for conference dissemination or publication in a journal.

CARLI academic library teams should submit their applications to the Illinois State Library, where an academic subcommittee will review them. Reviewers will look for teams that represent several CARLI libraries. A limited number of academic team applications will be accepted. Once the review committee selects teams, CARLI will solicit additional mentors and instructors that meet the specific needs of the selected academic teams.

ILEAD USA is a competitive, application-only program. Applications are available online for participants, mentors and instructors and will be accepted until December 19.

For more information, contact 217-785-7334 or Sandra Fritz, 217-558-2064.

ILEAD USA is made possible by a Laura Bush 21st Century Librarian Program grant awarded to the State Library by the Institute of Museum and Library Services.


Voyager Access Training Videos

In February 2014 Cathy Salika, now retired from CARLI, created a series of webinars and exercises that follow her very popular Voyager Access Reporting in-person trainings. If you are new to Voyager, if you need a refresher in using Access with Voyager, or if you have Voyager Access reporting questions, these videos are a great place to start.

Topics in the series include:

  • CARLI's Querying Environment
  • Running Simple Queries
  • Using SQL
  • Making Changes to Queries

As always, if you have further questions please submit them to .

I-Share Voyager Software Upgrade Planned for June 2015

As previously announced, CARLI plans to upgrade our Voyager software on the weekend of June 13, 2015. This week, Ex Libris announced that version 9.1 of Voyager is now in general release. We expect that 9.1 will still be the most current version of Voyager next summer, so CARLI will begin to focus our planning efforts on this new release.

There will be two main phases of the upgrade project. In the first phase, we will be upgrading the software, and in the second phase we will be reindexing the databases.  While the software upgrade is running, library staff use of Voyager will not be available except for the  offline backup circulation functionality. During the database reindexing, the bibliographic data will be "frozen".  We don't yet know how long this will all take. Our best estimate at this time is that the upgrade will take a couple days, and the reindexing may take most of a week. We will provide many more details on how to plan for the upgrade in the coming weeks.

Short Videos about Library Spaces

The CARLI Public Services Committee has created a web page for CARLI libraries to discover how peer institutions have created "successful spaces."

We are seeking additional videos for inclusion on the webpage and we invite all CARLI institutions that have either created a new space, renovated an existing space, or have rearranged or repurposed an existing area, to participate in the project. Even if an existing space in your library has not been physically changed, but is now being utilized by patrons differently than it has in the past, we would like to hear from you! We’re interested in hearing both your successes and also words of caution.

The overall goal for this project is to provide a way for CARLI libraries to simultaneously share and be inspired by what other member libraries have done with their space without the need to travel to see the spaces in person.

To see the videos that have already been submitted as well as directions for submitting your own video, please visit the Library Spaces web page.

Preservation Tip: Silver Tarnish Removal

Jennifer Ho, Archives Librarian, University of St. Francis

Most of the items that I work with in the Archives are paper-based, but sometimes something else makes its way into the collection. Recently, the Archives at the University of St. Francis received a set of silver that once belonged to the University President. The silver was a dull, tarnished set that I hope to restore to its former glory. Since I have no prior experience with silver care, here is a brief summary of what I learned in my research, as well some resources I found helpful. Maybe somewhere down the road, it will help you too.

Tarnish is composed of black silver sulphide, and is caused by sulphuric compounds in the surrounding air, such as hydrogen sulphide. Removal of this tarnish is somewhat damaging because you are essentially removing a layer of silver from the object. Therefore, preventive maintenance is best! Preventive options are covered towards end of this article.

Before you clean and polish silver, it is important to take a close look at the piece. Look for any embossing, gilding or intentional patina; you do not want to accidentally damage or remove those. Be gentle with your tarnish removal efforts; it is better to use a gentle hand a few times, than to go with a heavy hand one time and risk damaging the item. Also, keep in mind that if you will not be displaying the silver, it is best to leave it as is. In removing tarnish, you will expose a new layer to the elements, which will eventually tarnish as well.

To store silver, wrap each piece with acid-free tissue paper, then place it in polyethylene bags that seal shut. You might also look into purchasing tarnish inhibiting cloth, which would be stored inside the storage bag to prevent gases from further tarnishing the silver. Also, be sure that any storage boxes are acid free.

If you decide to remove the tarnish:

If the silver feels unclean to the touch due to dirt, grime or dust, use a gentle cleanser such as Dawn dishwashing detergent or Windex with Vinegar. Use a soft cloth to apply the cleanser, avoiding any inlays, then rinse or wipe it clean. When the surface feels clean, use a commercial silver polish with a cotton ball or soft cotton cloth to remove tarnish and you are done! If the tarnish is severe, you may need to consider another round of polish, or send the silver to an outside vendor. Keep in mind that a professional tarnish remover tends to be more abrasive and ultimately damaging to the silver; however, tarnish becomes more difficult to remove the longer it sits there. You will have to find a balance and decide just how “clean” you need the silver to be.

At this point you can put the silver on display. Place anti-tarnish strips inside the display case to absorb any sulphuric compounds. Plan to wash the silver with a gentle cleaner on a regular basis. It is less damaging to the silver to clean it than to polish it. Cleaning the silver will also slow tarnish formation.

For more information, please see the following sites.

Other Library News

Apply by December 15 for SYNERGY: The Illinois Library Leadership Initiative

The Illinois State Library is accepting applications until December 15, 2014 for Synergy, their intensive leadership immersion program. Objectives of the program include self-assessment; discovering and developing personal values; identifying the local, state and global environment; building strategic tools for personal, professional and positional leadership; creating a cohort group; establishing mentoring relationships; and developing a vision of and beyond the field of librarianship.

The program consists of nine required in-person days during three sessions at three different locations in Illinois. Dates and locations are:
•    April 21-23, 2015, Burr Ridge, Quality Inn Hotel and Conference Center.
•    July 28-30, 2015, Decatur, Decatur Conference Center.
•    September 1-3, 2015, Utica, Starved Rock Lodge and Conference Center

Applications are open to librarians with a master’s degree and/or a Professional Educator’s License (PEL) with a Library Information Specialist endorsement, currently employed at an ILLINET member library, and who are seeking to advance their leadership skills. Librarians of all types and positions may apply. A maximum of 30 applicants will be selected and will be announced no later than February 1, 2015.

For more information, visit the Synergy web page  or call 800-665-5576. You may also contact , , or .

New Bibliography/Collection Available: "The Role of STEM in Nutrition and Diet"

The National University of Health Sciences has prepared a bibliography, The Role of STEM (Science, Technology, Engineering and Mathematics) in Nutrition and Diet, containing a list of 117 book titles purchased with a "Back To Books" grant from the Illinois State Library. The bibliography also includes a selection of electronic resources in nutrition and diet.

Books in this collection, currently on display in the library at National University of Health Sciences in Lombard, may be requested through interlibrary loan, or patrons may visit the library and check out our books after registering for a library card.

For further information, please contact .

Call for Proposals: Great Lakes Resource Sharing Conference

The Conference Program Committee invites you to submit a proposal for the Great Lakes Resource Sharing Conference. The event will be held in Kalamazoo, Michigan at the Radisson on Friday, June 5, 2015. This conference is an opportunity for individuals working in resource sharing to gather information and communicate with other colleagues.

Accepted program proposal submissions should be 45 minutes in length including time for questions.

Proposals might focus on any of the following areas:

  • Resource Sharing Best Practices
  • Marketing Services
  • Electronic Resources and Resource Sharing
  • Workflow improvements
  • Cooperative collection development
  • Consortial or Group Purchasing
  • Purchase on Demand
  • Reciprocal Borrowing
  • Shared Staffing and Training
  • Shared Discover Layers
  • E-Books

Please submit a proposal (150-200 words) for your presentation via the GLRSC web site. Proposals are due by January 16, 2015. The program committee will review all program proposals. Presenters who are selected will be notified by February 13, 2015.

Please direct any questions to .

For current news and updates on the Great Lakes Resource Sharing Conference, visit the conference page on Facebook or the conference web site.

Seeking Proposals for 2015 Conference: All for One Conference: A Library State of Mind

The 2015 All for One Conference: A Library State of Mind brings together library organizations in Illinois for a chance to connect, network, and learn together. Academic, public, school, and special libraries will come together for the first combined annual conference of the Illinois Library Association and Illinois School Library Media Association, in collaboration with the Illinois Association of College and Research Libraries and the Special Libraries Association Illinois Chapter. Join this trailblazing effort and add your voice to the conversation by submitting a conference proposal! Proposal deadline: February 28, 2015.

The All for One Conference committee is seeking program proposals that demonstrate collaboration with different types of libraries or other community organizations; that showcase creative, innovative solutions and provide leadership in serving Illinois communities of all types; and that explore strategic, forward thinking ways that libraries can strengthen communities through services and programs.

Whether you are in an academic, special, school, or public library; a human resources, marketing, facilities, or law professional; or in a rural or city library serving a large or small population, your perspective is valuable and we ask you to consider submitting a proposal. The more voices that contribute to this first annual conference, the more impact the event will have for all the participants.

Proposals for participation in Poster Sessions will be accepted at a later date.

Upcoming CARLI Meetings and Events

Important Dates

November 27-28              CARLI Office Closed
December 24-January 1    CARLI Office Closed

Forums, Workshops and Training

December 17    Resource Sharing Committee Webinar: "Responding to Patron Frustrations in a Resource Sharing Environment"


November 24     Executive Committee
November 25     Created Content Committee

December 2       Preservation Committee
December 4       I-Share Next Task Force, DePaul University, Loop Campus, Chicago
December 5       CARLI Board of Directors, DePaul University, Lincoln Park
December 9       Technical Services Committee
December 10     SFX System Committee
December 11     Public Services Committee
December 18     Resource Sharing Committee
December 19     Commercial Products Committee
December 19     Instruction Committee
December 23     Created Content Committee

Consult the CARLI calendar for the most current list of meeting times and locations.

Contact Us

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