CARLI News March 29, 2016

Volunteer for a CARLI Committee

Each year CARLI has a number of opportunities to serve on various committees. Service on CARLI committees affords individuals a unique opportunity to use their experience and expertise to help shape the future of the consortium and its services. CARLI is now seeking volunteers to serve on 9 advisory committees. Volunteers chosen will serve a three-year term, July 1, 2016 through June 30, 2019. Faculty and staff members from all CARLI member libraries, with all levels of experience, are encouraged to apply.

To volunteer, please complete the committee volunteer form by April 29, 2016. To be considered for appointment, you must fill out the online form, even if you have previously submitted a form, or if you are a current committee member whose term is expiring and you wish to be considered again. CARLI seeks to include as many individuals and institutions as possible in committee service, so committee rosters are limited to one person from any institution, and reappointments are not routinely made.

Forms submitted by April 29, 2016 will be considered for initial FY 2017 appointments. The list of all volunteers will be retained until March 1, 2017 and will be used to fill other committee vacancies as they occur.

Individuals accepting appointments to CARLI committees are expected to participate fully and actively in the work of the committee, including regular attendance at meetings and committee-sponsored events held throughout the calendar year. CARLI makes every effort to conduct the majority of committee business using web conferencing technologies or via conference calls. However, committee service may require time and/or travel expenses for one or more in-person meetings each year.

The following CARLI Committees are seeking members:

•    Collection Management Committee
•    Commercial Products Committee
•    Created Content Committee
•    Instruction Committee
•    Preservation Committee
•    Public Services Committee
•    Resource Sharing Committee
•    SFX System Committee
•    Technical Services Committee

To view the committee charge, and the current committee rosters, visit the Board and Committee pages on the CARLI web site

The Executive Director, in consultation with the Executive Committee of the CARLI Board of Directors will make appointments no later than June 17, 2016. All new committee members will officially begin work on July 1, 2016.

Please send questions about CARLI committees or the process for selecting committee members to .

Call for Board of Directors Election Nominations

CARLI is seeking nominations for candidates to fill seats on the CARLI Board of Directors. The Board of Directors is the governing authority of the Consortium of Academic and Research Libraries in Illinois.
CARLI Governing Members will elect one Board member from each of three (3) specified constituencies (public universities, community colleges, and private colleges and universities). Candidates receiving the most votes will serve three (3) year terms, July 1, 2016 through June 30, 2019.
Only the director of a CARLI Governing Member institution is eligible to serve on the Board of Directors. The director is defined as the person who is operationally responsible for the staff, services, and budget of the library, with titles that include, but are not limited to, Director, Dean, Chair, or Head Librarian. 
Members of the CARLI community may nominate themselves or others (permission of the nominee is required when nominating others) by filling out the online nomination form.
All nominations will be reviewed and a slate of candidates developed by the CARLI Nominating Committee comprising Richard Darga (Chicago State University), Tammy Kuhn-Schnell (Lincoln Land Community College), David Stern (Saint Xavier University), and Margaret Chambers (CARLI).
The nomination period will close at 5:00 p.m., Wednesday, April 6, 2016.
If you have any questions or problems making a nomination, please contact  with the subject line: Board Nominations.

E-Resources FY17 Selection Cycle

We are planning to open the FY 17 (July 1, 2016–June 30, 2017) e-resources selection cycle around May 1, this is a few weeks later than in previous years. With the financial uncertainty resulting from the lack of a state budget for FY16, and without any information about a budget for FY17, this is a particularly challenging time to make subscription decisions for the upcoming fiscal year. Libraries should be careful to make financial commitments for electronic resource subscriptions for FY17 only where adequate funding can be assured. CARLI is encouraging vendors to consider the dire financial situation in the state when providing their FY17 product pricing. 

CARLI has completed beta testing on the new online e-resources selection system, and we expect to use the new election system for the FY 17 selection cycle. Instructions for using the new system will be sent to e-resources staff via CARLI's E-Resource Contacts and CCG email lists. 

As always, please if you have any questions.

Reporting Service Outages to CARLI Support

When reporting system outages or other serious problems occurring outside of our regular business hours of 8am-5pm, Monday-Friday, please report to us by phone (toll free) at 866-904-5843, and follow the instructions to page a tech support staff person. This will allow CARLI support staff to respond in a timely manner to urgent outages.  For reporting non-urgent issues and concerns, please continue to .

Cataloging and Database Maintenance: MarcEdit and More

Please join the Technical Services Committee for their Spring Forum on April 21 at Heartland Community College in Normal, IL. The focus of the day is "Cataloging and Database Maintenance: MarcEdit and More". The agenda is available on the registration page.

Registration closes on April 11, so please take a moment and register now!

We look forward to seeing you on April 21 in Normal.

Save the Date: Monograph Collection Collaboration Webinar

The CARLI Collection Management Committee is pleased to present a webinar on Monograph Collection Collaboration. This webinar will be held on Monday, May 9 from 1:30 – 2:30 p.m. In this webinar, panelists will share information on existing collaborative projects at member libraries, possible collaborative models for CARLI members, and next steps for CARLI members to work together. During FY2017, the Collection Management Committee will coordinate opportunities to bring together subject groups to explore member funded pilot projects.

Resource Sharing Open House

Registration is now open for the last Resource Sharing Committee-sponsored open house being held this spring. Join us for a work flow tour and discussion period on Thursday, April 21 from 9:30 am–3:30 pm, at Illinois Institute of Technology and Illinois College of Optometry. Space will be limited.

•    9:30 am–1:30 pm, Illinois Institute of Technology, Paul V. Galvin Library
•    1:30 pm–3:30 pm, Illinois College of Optometry, Library

For more information or to register, visit the CARLI web site. Registration closes on April 13.  

RAILS Awarded ILDS Delivery Contract

The current contract for ILDS will expire on June 30, 2016. Following the completion of the work of the Delivery Request for Proposal (RFP) Committee, the Illinois Public Higher Education Procurement Bulletin has published that Reaching Across Illinois Library System (RAILS) has been awarded the solicitation.

The University of Illinois, on behalf of CARLI, will negotiate a contract with RAILS. Pending contract approval and upon final execution, RAILS will become the new provider of the delivery service for ILDS effective July 1, 2016.  

CARLI will continue to manage ILDS, with RAILS serving as the delivery vendor. CARLI staff will begin planning for the transition in the very near future. We will continue to update the ILDS community as more details become available.  

If you have any questions or comments, please .

I-Share Updates: New I-Share Participation Agreement

CARLI is completing work with the University of Illinois Office of Legal Counsel on a revised I-Share Agreement. The new agreement provides more detail about the rights and responsibilities of participating libraries interested in using their institution's Voyager patron-related data, and defines CARLI's responsibilities to participating libraries. 

We expect to send the new I-Share Participation Agreement to directors at all I-Share libraries by early April, with a deadline for a returned agreement to the CARLI Office by June 1, 2016. The new agreement will take effect on July 1, 2016. We know that more extensive internal review will be required at some institutions. The existing I-Share Participation Agreements will remain in place until a new agreement is received. 

Preservation Tips:

A Year in the Life of Audiovisual/Media Preservation in Illinois: New Prints & Digitization

Mary Burns, Northern Illinois University

While much has been written about the digital preservation of book and paper materials and more recently attention has turned to the critical need to preserve audiovisual materials of artifactual value in special collections, there is little available to inform the digitization process for access or reference copies.

A full overview of "A Year in the Life of Audiovisual/Media Preservation in Illinois: New Prints & Digitization" can be found on the CARLI web site. 

A Year in the Life of Audiovisual/Media Preservation in Illinois: Disaster Planning

Jamie Nelson, DePaul University

Readers of this installment of the Preservation Committee’s yearlong look at audiovisual/media preservation will likely recognize that the information presented in this piece isn’t new, but that the application specific to AV materials may leave some room for revision and improvement at our own institutions.  Lucky for all of us, we have two motivating factors going in our favor; the peer pressure of other Illinois institutions considering these AV issues together this year, and the upcoming MayDay call to focus on disaster planning and “take personal and professional responsibility for doing something simple … but that can have a significant impact on an individual’s or a repository’s ability to respond.”

A full overview of “A Year in the Life of Audiovisual/Media Preservation in Illinois: Disaster Planning” can be found on the CARLI web site.

Other Library News

Adult Literacy Grant: Volunteer Reviewers Needed

The Illinois State Library is inviting librarians, literacy professionals and interested members of the public to nominate themselves or encourage others interested in supporting literacy in Illinois to serve as volunteer grant reviewers for the Adult Literacy Grant Program Volunteer Review Committee. This committee will evaluate FY2017 Adult Literacy grant applications in accordance with 23 Ill. Adm. Code 3035.230. If your agency is applying for any of the FY2017 Adult Literacy grant categories, you are not eligible to become a volunteer reviewer.

It is anticipated that each reviewer will evaluate approximately 30-35 grant applications independently over the course of seven weeks, mid-May through the end of June. Reviewers are expected to score each application on its own merit, holding all applications and comments confidential. Attendance is required at a grant review meeting that will be held by videoconference and phone on Wednesday, July 13, 2016, 9am-2pm. No pay, honorarium, or travel expense reimbursement is provided. If selected, volunteer reviewers will be required, prior to the start of membership, to complete and submit the membership compliance certifications listed on the Committee, Boards and Subcommittee’s web site. Members must complete these forms for each committee, board or subcommittee on which they serve. 

Individuals interested in assisting the State Library in reviewing the Adult Literacy grant applications, should compose a brief letter of application with your name, address, phone, fax and email. Indicate where you are employed including the address. Briefly explain why you would like to assist the Illinois State Library in reviewing the Adult Literacy grant applications. Please be specific in explaining your knowledge of adult literacy. containing all the requested information, on or before April 8, 2016.

Note: The FY2017 Adult Literacy Grant applications are being offered in advance of the provision of the state budget for fiscal year 2017. The Illinois State Library makes these grant available so that award notification may be released when legislative and gubernatorial approval of an FY2017 appropriation is made. Obligations to fund this grant program will cease immediately without penalty or further payment being required if the Illinois General Assembly or the federal funding source fails to appropriate or otherwise make available sufficient funds.

Update from OCLC regarding FirstSearch

In response to feedback from librarians about the unique capabilities of FirstSearch, FirstSearch and WorldCat Discovery will continue as separate services. OCLC will continue the full-featured WorldCat searching valued in FirstSearch in a new version of FirstSearch, and will add these capabilities to WorldCat Discovery.

  • A new version of FirstSearch will deliver the full-featured searching of WorldCat valued by FirstSearch users today.
  • WorldCat Discovery will continue to provide single-search discovery of electronic, digital and physical materials in your collections and in libraries worldwide. In addition to the single search box preferred by many searchers, future WorldCat Discovery will provide the full-featured search experience of FirstSearch for library staff and other expert searchers. WorldCat Discovery will remain the user-facing interface to WorldShare Management Services.

Both WorldCat Discovery and the new version of FirstSearch will include a modern, mobile-ready interface.

Collections of libraries represented in WorldCat will remain visible on the websites where many people begin their research, no matter which service they choose to use in the future.

As OCLC works to deliver critical functionality required in both services, access to the current version of FirstSearch will extend beyond the 2016 calendar year into 2017.

Watch for additional information from OCLC about plans for both WorldCat Discovery and the new version of FirstSearch, along with a schedule for service changes by visiting the OCLC News & Events page.

Grant Awarded to Knox College

The Seymour Library at Knox College is the recipient of a grant ($10,700) from the National Endowment for the Humanities under their Common Heritage program. The grant project seeks to digitize privately held materials that document the experience of African Americans in Galesburg. Themes about African Americans to be explored include civic, social, religious and business life; participation in wars; prejudice and discrimination; segregation; public education; and voting rights. Materials discovered during community “digitization days” will enrich the existing digital repository Struggle and Progress: African Americans in Knox County, Illinois. Associated humanities events will be offered over the 18 month grant period: screening of a video produced from the community digitization days, a lecture on the history of African Americans in Galesburg, and an Oral History Story Day and more.

UMDCC Call for Proposals

The 2nd Upper Midwest Digital Collections Conference (#UMDCC16) will be held on August 9-11th at St. Ambrose University campus, Davenport, Iowa (Quad Cities). The conference will be held jointly with the 2016 CONTENTdm User Group Meeting, sponsored by OCLC, on August 10-11th. 
You can help make this a great conference! Consider sharing your experience and expertise by submitting a program proposal for a session, workshop, or lightning presentation. The planning committee has created a list of potential topics of interest, but proposals on all relevant topics are welcome. Submit your proposal by Friday, April 29, 2016.  
Below is an abbreviated list of suggested topics, but you can view the full list on the conference web page.

  • Accessibility and access
  • CONTENTdm user topics
  • Digital preservation and content management
  • Metadata
  • Project planning & project management
  • Promoting use and reuse of digital collections 

The UMDCC provides opportunities for digital collections creators and curators in the region and beyond to network, share best practices, participate in hands-on workshops, and learn from leaders in digital cultural heritage.
Minitex, RAILS, and WiLS, along with a regional planning committee, are the primary organizers of the Upper Midwest Digital Collections Conference. In addition, St. Ambrose University Library is the local host and is donating staff time and planning support for this three-day event. The CONTENTdm Users Group meeting (August 10-11th) is sponsored by OCLC; their support means that this portion of the conference is free to current and potential CONTENTdm users.
Visit the conference website for more information.

Upcoming CARLI Events and Meetings

Forums, Workshops and Training

April 1                     Public Services Committee Open House
April 8                     Resource Sharing Open House
April 18                   Audiovisual Preservation Workshop
April 21                   Resource Sharing Open House
April 21                   Technical Services Committee Spring Forum


April 4                     Technical Services Committee
April 5                     Commercial Products Committee 
April 13                    SFX System Committee
April 14                    Public Services Committee
April 19                    Preservation Committee
April 21                    Collection Management Committee
April 21                    Resource Sharing Committee
April 26                    Created Content Committee      

May 2                       Technical Services Committee
May 3                       Commercial Products Committee 
May 11                      SFX Committee
May 12                      Public Services Committee
May 16                      Preservation Committee
May 19                      Collection Management Committee
May 19                      Resource Sharing Committee 
May 24                      Created Content Committee

Consult the CARLI calendar for the most current list of meeting times and locations.

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