CARLI News July 29, 2016

CARLI Executive Director Susan Singleton Retires

Susan Singleton, CARLI's first Executive Director following the formation of the consortium in 2005, retires on July 29. "It has been an honor to work with the staff and directors of the academic libraries in the state and with the CARLI staff throughout this first decade of CARLI’s existence.” said Singleton. "I have no doubt that new director Anne Craig, the Board of Directors, and the CARLI staff working with the truly outstanding CARLI community, will ensure a smooth transition for CARLI's future."
We are sad to see her go, but wish her well in her retirement.  

Save the Date: 2016 CARLI Annual Meeting and Directors' Meetings

The 2016 CARLI Annual Meeting will be held on Friday, November 18 at the I-Hotel Conference Center in Champaign. Staff at any CARLI member library is invited to attend.

A meeting of the CARLI Governing Directors will precede the Annual Meeting. More information about these meetings will be available in late August.

Getting the Most Out of the New Selection System

Did you know that you can use the new selection system to find pricing for products that you did not select for FY17? Here’s how:

  1. Log into the system 
  2. Once in the system you will be on your 'My Products' page.
  3. Scroll down to the section for FY17.
  4. At the bottom of the section there is a button labeled "View Upgrades and Unselected Fiscal Year 2017 Subscription Products".
  5. Click on the button and a dialog box will open.
  6. Scroll to the product you are interested in and click on the product name to open the product blind.
  7. Once in the product blind you will be able to see the price for your institution, terms of use, the product description and the 'Ask CARLI' button.

If you would like to add the product, use the 'Ask CARLI' button to send a message or  to begin the process. You can use this same process for any of the prior subscription or SFX cycles to find pricing information.
These instructions will apply only to staff that have access credentials. If you do not have credentials please see your e-resources librarian to access this information for you.  

As always, if you have questions please .

Fall 2016 RDA Trainings

The Calendar of Upcoming RDA Trainings has been updated with fall offerings.

Please feel free to  with additional RDA programming you hear about throughout the year, and we will update the calendar accordingly.


CARLI Welcomes 3 New Libraries to I-Share

Please join us in welcoming 3 new libraries to I-Share. The new libraries are: Black Hawk College Library, Moline and Galva; Wiggin Library, Meadville Lombard Theological School, Chicago; and South Suburban College Library, South Holland. These I-Share libraries now have their collections fully represented in the I-Share union catalog and accessible for resource sharing.

With the addition of these libraries’ 14,286 new bibliographic records and 74,815 new holdings records, the I-Share union catalog now contains 14.1 million unique bibliographic records representing the holdings of 86 CARLI I-Share member institutions. The combination of this enormous consortial collection with I-Share’s resource sharing services gives I-Share library patrons ready access to a collection that ranks among the world’s greatest research libraries.

I-Share Universal Borrowing Environment Webinar

The CARLI Office will be offering a webinar, "Overview of the I-Share Universal Borrowing (UB) Resource Sharing Environment: Background, Relationships, and Processes" on Thursday, August 4, from 1:30-2:30 pm.

Adapted from the UB Training provided to libraries joining I-Share, this webinar will cover the foundational principles and processes that establish UB in Voyager. The intended audience is current I-Share library staff that work with, or are interested in, I-Share Resource Sharing. 

Library staff already familiar with Voyager Circulation and Call Slip will get more from this UB webinar, however all library staff may attend. This webinar will be a chance to refresh your understanding and ask questions you may have. 

The webinar will help you be able to answer these questions:

  • What is Universal Borrowing (UB)?
  • How are settings standardized across I-Share?
  • How does Voyager know which of my patrons are able to borrow from other I-Share libraries?
  • How does Voyager know whether another library's patron can borrow my library's materials?
  • What do UBIN, UBLong, UBReg, and UBNonCirc mean? 
  • What are ILLINET libraries?
  • How are patron records used during UB transactions?
  • What are the differences between Local Call Slips and UB Call Slips?
  • What steps does a typical request go through?
  • What is request promotion and how does it work?

Registration is open now. Click on the "Register" tab to register individually or to represent a group. The registration deadline is Wednesday, August 3. Connection information will be sent closer to the date of the webinar.

CARLI plans to record the webinar and post it to the CARLI website for later viewing; an announcement will be made when the recording is available.

Please .

I-Share Libraries Should Enable WorldShare Collection Manager

OCLC has expressed the importance of WorldShare Collection Manager in the services that they offer to CARLI and member libraries. Specifically, all I-Share member libraries should enable access to Collection Manager for their staff. If a library has not yet activated its Collection Manager site, a staff member with a cataloging authorization should apply for access.

FY2016 I-Share Annual Statistics

The I-Share consortial stats for FY2016 are now available. 

These consortial stats include:

  • Collection Stat 8: Database Record Count
  • Collection Stat 9: Unique Titles Report*
  • UB Stat 1: Outgoing ILL [Lending]
  • UB Stat 2: Incoming ILL [Borrowing]
  • Borrowing and Lending Comparison

Note that the columns in these reports are sortable for easy manipulation on screen.

*The Unique Titles Report does not yet include counts for our new libraries, Black Hawk College, Meadville Lombard Seminary, and South Suburban College. Their counts will be added, and the overall count revised, once the new libraries' titles appear in the I-Share union catalog.

Additionally, libraries may find statistical reports for their own collections in their xxxftp directories.

If you have questions about the reports, you can look up descriptions of each report, "I-Share Annual Voyager Statistics Package". or

Collaborative Collection Development Google Group

The Collection Management Committee (CMC) has created a Google Group for CARLI member libraries to discuss and coordinate collaborative collection development projects for the 2016-2017 academic year. 

Many of us are buying fewer books than we did in the past. According to a survey conducted by the CMC earlier this year, there is interest in working together to increase the number of unique holdings available in the state and the number of eBooks available to CARLI members. The committee discussed a few models for collaborative collection development in a recent webinar, including a model that will increase eBook access for all CARLI members.

The Google Group contains a summary report from the survey, and has a few threads organized by popular subjects. Collaborate with librarians directly to divide up a subject area, commit to purchase X amount of unique content in the subject of your choice, or use the group to ask general questions and connect with colleagues. Anyone can post questions or comments to the existing threads, or create new threads. 

The Collection Management Committee will monitor the group throughout the summer and coordinate with interested librarians on specific projects in August. We hope to identify specific projects by August 15, 2016, in order to plan for next steps. If you have questions about the Google Group, please .

Other Library News

Register for 2016 ILA Annual Conference

The 2016 ILA Annual Conference theme, Discovery Advocacy Leadership, will focus on how libraries and library staff serve as community leaders to support lifelong learning and engagement within Illinois communities.

Register by the September 12 Early Bird deadline to take advantage of the discounted rate. Conference registration includes attendance at the Awards Luncheon on Tuesday, and Exhibit Buffet Luncheons and breaks on Wednesday and Thursday.

Upcoming CARLI Events and Meetings

Forums, Workshops and Training

August 2                   Basic CONTENTdm Training
August 4                   CARLI Webinar: Overview of the I-Share (UB) Resource Sharing Environment

September 28            Acquisitions & Serials Training Day 1
September 29            Acquisitions & Serials Training Day 2


August 8                   Preservation Committee
August 8                   Created Content Committee
August 11                 Public Services Committee
August 23                 Technical Services Committee
August 24                 SFX Systems Committee

September 7             CARLI Executive Committee Conference Call
September 12            Preservation Committee
September 15            Public Services Committee
September 16            CARLI Board of Directors
September 28            SFX Systems Committee

Consult the CARLI calendar for the most current list of meeting times and locations.

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