CARLI News January 30, 2019

State Library Annual Online Library System Certification 

The annual online certification process started January 2, 2019. Certification is required of all library system members (including all CARLI libraries) in order to qualify for continuing system services and grants programs from the Illinois State Library. The window for certification will close March 31, 2019. Certify online

Libraries are also required to complete the ILLINET ILL Traffic Survey, before completing certification. The ILLINET ILL Traffic Survey can be completed any time prior to the certification deadline, March 31.  

More information about certification is available at the State Library′s Annual Library Certification Web page. The page includes a link to the data and questions included in the certification form, a link to the online certification portal (accessible from January 2–March 31), an FAQ (Frequently Asked Questions), a pre-recorded webinar that reviews the annual certification process, and a document outlining Library Data Entry Guidelines to use in completing the certification form. 

New E-Resources Direct Offer

A new direct offer to CARLI members from Salem Press Books for online and online + print books was announced to the E-resource contacts and CCG email lists on January 28, 2019. .

For information about this offer and all other current direct offers available to CARLI member libraries bookmark Direct Offers to CARLI Members.

Call for Presenters: E-Resources Emerging Issues Symposium – Streaming Video and Usage Statistics

The CARLI Commercial Products Committee is planning a symposium on March 26, 2019 in Champaign focusing on two emerging issues in e-resources: streaming video and usage statistics.  The committee is soliciting volunteers who would be willing to participate in a moderated panel and/or a breakout session addressing the following topics: 

Streaming Video – presentations on library licensing, marketing and management of streaming video related to the following or other pertinent issues:

  • Deciding which streaming video vendors and products to license.
  • Marketing and educating administrators, library staff, faculty, and other stakeholders on how, why, and when to use streaming video.
  • Making streaming video resources discoverable.
  • Policies and procedures regarding replacing existing media (e.g.VHS, DVD) with streaming media.
  • How libraries handle various licensing terms within or across streaming media platforms.
  • How libraries do libraries fit streaming video into their budgets (e.g. re-allocation of funds from other resources? Which other resources?).

Usage Statistics – presentations and discussion on the harvesting, storage, interpretation, and dissemination of usage statistics related to the following or other pertinent issues:

  • Why does your library track usage statistics? What specific reports are required of your library for which you might supply usage statistics?
  • How does your library collect usage statistics? What methods, products, or tools do you use? 
  • How often does your library harvest usage statistics?
  • Who in your library is responsible for gathering usage statistics--is it just one person or department, or are multiple staff involved in collecting and compiling usage stats?
  • What challenges does your library face in collecting, interpreting, or utilizing the kinds of usage data gathered?

If you have experience in either of these areas and would be interested in participating on a panel and/or presenting, please send a 1–2 paragraph description of your topic idea to by Monday, February 11, 2019. 

The Commercial Products Committee will review proposals and presenters will be notified by Friday, February 15, 2019.

Linked Data Webinars

Please join the CARLI Created Content Committee as they host a series of three webinars on linked data. The series will provide CARLI members with an overview of linked data, how it exists within the context of the library, and a few examples of library projects that leverage linked data. Visit the webinar registration pages to see the speakers and for more. Webinars will be recorded and posted on the CARLI website. If members of your institution will be viewing a webinar as a group, only one person needs to register.
Linked Data Webinar 1: Overview and Basics
Thursday, February 7, 2019, 10-11 a.m.

If you are not familiar with linked data, this webinar will provide an overview of the basic characteristics of linked data, and how it exists on the web. 
Register now. Registration closes at 5 p.m. on Monday, February 4, 2019. 
Linked Data Webinar 2: Linked Data in the Library
Tuesday, February 19, 2019, 10-11 a.m.

This webinar will address the use of linked data in libraries, with a focus on BIBFRAME and the linked data capabilities of Alma. 
Register now. Registration for this session closes at 5 p.m. on Monday, February 11, 2019.  
Linked Data Webinar 3: Linked Data Projects
Tuesday, March 5, 2019, 10-11:30 a.m.

This webinar will discuss two library linked data projects, a digital collection of dime novels that uses linked data for metadata enhancement, and the use of LOC linked data for authority reconciliation during a metadata cleanup project.
Register now. Registration for this session closes at 5 p.m. on Monday, February 25, 2019. 
If you have specific questions about linked data please send them to in advance of the webinars and our speakers will do their best to answer them. 
General questions about the webinar series? Please contact the .

Registration Open for TWO upcoming Instruction Webinars!

Registration is now open for two CARLI Instruction Committee sponsored webinars, following the theme: "Inclusive Classroom: Cultivating Learning Environments for Students with Diverse Identities"

"Intrusive Librarianship" presented by Annette Alvarado of Loyola University Chicago, Wednesday, February 13, 2019, 1–2 p.m.

In 2015, Loyola University Chicago opened Arrupe College, a program that offered a two-year associate degree program that was structured for students that needed academic support. These students come from diverse populations, and many are low-income, first-generation college students. Through small class sizes, one-on-one contact with faculty and staff, students would have the support system necessary to succeed in the program. Since its inception the Loyola University Chicago Lewis Library has worked with faculty and staff to teach and support information literacy in the program. Intrusive Advising, also known as proactive advising, has been instituted by various educational institutions throughout the United States. At Arrupe College this approach has been adopted to meet the needs of underserved students. All faculty and staff take on advisory roles and follow this method of advising. It has been successful in reaching students that otherwise would not have asked for help. This webinar will showcase how Annette Alvarado has put intrusive advising into practice, and has become an intrusive librarian.

For more information or to register visit the event page.

"A Work in Process: Cultivating Inclusive Classrooms" presented by Robin Harris, Michelle Oh, and Alyssa Vincent of Northeastern Illinois University, Tuesday, March 12, 2019, 1–2 p.m.

Northeastern Illinois University is the one of the most ethnically diverse universities in the country, but what does that mean in terms of inclusion in the classroom? In this webinar, three NEIU librarians will share their missteps, lessons learned, and overall experiences with library instruction and research consultations while working with a diverse student population. If you’re curious to learn how they’ve cultivated more inclusive learning environments, you won’t find a simple checklist, but you’ll join an honest conversation and hear about others′ processes.

For more information or to register visit the event page.

Calendar of Upcoming RDA Trainings

The Technical Services Committee recently updated the Calendar of Upcoming RDA Trainings to include spring 2019 offerings. Please share this calendar with any colleagues who may have an interest in RDA trainings.

Save the Date for the 7th Annual CARLI Instruction Showcase

Save the date to attend the seventh annual CARLI Instruction Showcase to be held on Thursday, May 23 at North Park University in Chicago, IL. 

Our call for presenters, and the opening of registration, are both forthcoming.

Protective Enclosures Workshop

The CARLI Preservation Committee is pleased to sponsor a Protective Enclosures Workshop on May 8, 2019, from 8:30 a.m–3:30 p.m. at the Abraham Lincoln Presidential Library in Springfield. The program will include a talk about protective enclosures, and two hands-on sessions to learn how to make book wrappers for thin books and boxes for thicker books.  

Lunch will be provided. Registration and additional information will be forthcoming.

New VuFind Display Enhancements

CARLI staff have been improving the data displays in Production New VuFind for I-Share libraries!  

Some highlights include:

  • Uniform titles in 130 and 240 fields now display in the Description tab
  • Title field 245 subfields n and p now display in the Results list
  • Several 5XX notes fields now display in the Description tab
  • Local subjects in 690 fields now display on the record page in local catalogs only
  • All Bib 856 fields now display on the record page and have labels specific to their indicators
  • MFHD 856 fields in the Holdings tab now have labels specific to their indicators

For more details about these display changes, and a complete list of all the improvements we′ve been making to New VuFind, see the New VuFind Change Log

Learn more about CARLI′s New VuFind catalog on our FAQ.

Survey on I-Share Standard Policies

As 2019 marks the 7th year that the I-Share "UB" Standard policies have been fully implemented across the consortium, the CARLI Resource Sharing Committee is undertaking a review of the policies. 

This survey, to gather I-Share member library feedback, is one portion of the committee′s review of the policies. 

Please share the survey with your library colleagues; multiple people per I-Share member library are welcome to complete this survey. The survey will close at the end of the day on Friday, February 15.

Change is Good: You Go First! Leading Others To and Through Change

The CARLI Technical Services and Collection Management Committees will present Change is Good: You Go First! Leading Others To and Through Change, an all-day event on change management, at the University of Illinois at Chicago′s Student Center East on April 2, 2019.

Morning plenary sessions will include presentations by Kevin O′Connor (a Leadership and Communications Expert who specializes in change) and Kristine Hammerstrand (CARLI Director of User Services) who will talk about the upcoming changes with the I-Share migration to Alma. After lunch (provided by CARLI), the day will continue with topical breakouts on change in technical services, collection management, and public services, giving attendees a chance to focus on working with change in particular areas of specialization. 
Registration is full. To be added to the waitlist, please complete the registration form and you will be notified if a spot opens up for you.

If you have any questions about this program, please contact the

Preservation Tip: Beyond the Book: Maps and Blueprints

Susan Howell, Southern Illinois University Carbondale and William Schlaack, University of Illinois at Urbana Champaign

Unlike other topics in this series, maps and blueprints are primarily paper, thus require the same care and consideration as other paper materials. Maps and blueprints do, however, pose their own unique challenges such as size, storage, and use. Additionally, unlike books, they do not have a binding or protective covers. How a map is stored significantly contributes to its long-term preservation. Optimally, maps should be stored flat in map cases made of chemically stable materials. 

Read the full article.

The Beyond the Book series is a year-long project of the CARLI Preservation Committee. 

Other Library News

Illinois Digital Heritage Hub Metadata Office Hours

Happy New Year from the Illinois Digital Heritage Hub! We ring in the New Year by offering metadata office hours on the first Tuesday of the month beginning on February 5 at 10:00 to 11:00 a.m. CST. Folks who want to learn more about the Illinois Digital Heritage Hub (IDHH), the Digital Public Library of America (DPLA), or about contributing digital collections to the DPLA are especially encouraged to attend, though all are welcome.

Office hours are conducted by phone. Feel free to call in at any point during the time slot. Sessions generally last 20 to 30 minutes per participant with short introductions to the DPLA, the IDHH, and metadata sharing provided to those new to the initiative. The majority of the time will focus on answering your questions. Similar sessions were well attended in 2018. 

Metadata office hours will be held from 10 to 11 a.m. on February 5, March 5 and April 2.

To join, call 888-983-3631 and enter conference ID 92664694

Upcoming CARLI Events and Meetings

Forums, Workshops and Training

February 7          Linked Data Webinar 1
February 13        Instruction Committee Webinar
February 19        Linked Data Webinar 2   

March 5              Linked Data Webinar 3
March 12            Instruction Committee Webinar
March 26            E-Resources Symposium      


February 6          SFX Systems Committee
February 6          Instruction Committee
February 6          Technical Services Committee
February 7          Public Services Committee
February 11        Preservation Committee
February 14        Collection Management Committee
February 19        OER Task Force Meeting
February 20        Resource Sharing Committee
February 26        Created Content Committee
February 27        CARLI Executive Committee

March 6              SFX Systems Committee
March 6              Technical Services Committee
March 6              Instruction Committee
March 7              Public Services Committee
March 8              CARLI Board of Directors
March 11            Preservation Committee
March 14            Collection Management Committee
March 19            OER Task Force Meeting
March 20            Resource Sharing Committee

Consult the CARLI calendar for the most current list of meeting times and locations.

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