CARLI News January 30, 2018

Register for the Copyright Q & A Webinar

There is still time to register for the March copyright webinar! 
Copyright Q&A with Sara Benson, Copyright Librarian
March 6, 10:00 am–12:00 pm

Sara Benson is an Assistant Professor and the Copyright Librarian at the University of Illinois at Urbana-Champaign Library. She has a JD, a Masters of Law, and an MLIS and looks forward to conversing with CARLI members about copyright. You can find her podcast (titled ©hat or ″copyright chat″) on the University of Illinois library site  or on iTunes.
Please register no later than Friday, March 2, 2018. There is a section on the registration page that allows you to ask your copyright question in advance. 
if you have any questions.

E-Resources Products Interest Survey

CARLI, in conjunction with the Commercial Products Committee, launched an interest survey to assess interest in the following products:

  • Statista
  • Bloomsbury Digital Resources
  • Kanopy
  • Films on Demand
  • DocuSeek2
  • Naxos Music Library
  • IBISWorld 

The survey will be available through February 2nd.

Institutional Repository Survey

CARLI has charged an Institutional Repositories Investigative Task Force to explore whether CARLI should operate an institutional repository (IR) on behalf of its member institutions. CARLI defines an IR as a set of services and technologies for the local management and dissemination of digital materials created by member institutions and their communities. 

This survey represents a first step toward gauging the interest CARLI members may have in a consortia-wide IR solution. We encourage all CARLI members to complete the survey even if your institution does not currently use or plan to use an institutional repository so that we have an accurate representation of the entire consortium.
We ask that each institution submit no more than one response to this survey. We estimate that filling out this survey will take approximately fifteen minutes after you have gathered the information needed. You will need access to the following information to respond to our questions:

  • General information about your IR if you have one (URL, platform, number of files and size of repository in GB, types of content stored in the IR)
  • If you don’t have an IR, information about how much content (number of files and size in GB) you presently have awaiting deposit
  • Your institution′s position on whether a consortial IR would provide a benefit to you
  • Your institutional priorities with regard to the features and services a consortial IR should contain 

Please respond to this survey no later than 5:00 p.m. on Friday, February 2.

Annual Online Library System Certification

The annual online certification process began January 2, 2018. Certification is required of all library system members (including all CARLI libraries) in order to qualify for continuing system services and grants programs from the Illinois State Library. The window for certification will close March 31, 2018.

Certification can be completed online.

Libraries are also required to complete the ILL ILLINET Traffic Survey before completing certification. The ILL ILLINET Traffic Survey can be completed any time prior to the certification deadline, March 31. I-Share libraries should consult the statistics section of the CARLI web site to complete your Illinet survey. 

More information about certification is available at the State Library′s Annual Library Certification Web page. The page includes a link to the data and questions included in the certification form, a link to the online certification portal (accessible from January 2–March 31), an FAQ (Frequently Asked Questions)a pre-recorded webinar that reviews the annual certification process, and a document outlining Library Data Entry Guidelines to use in completing the certification form. 

ILDS Needs Your Feedback

CARLI wants to hear from you regarding the performance of ILDS, so we have created a brief survey. Your feedback is key to the success of the ILDS program. To provide your input, please take a few moments to complete the survey. The survey will remain open until the end of the day on February 16, 2018.

Register Now for Millikin University′s Open House

The CARLI Public Services Committee is pleased to sponsor an Open House at Millikin University′s new University Commons on Thursday, March 15, 2018 from 9:00 a.m. – 3:30 p.m.
Featured presentations will showcase Staley Library service areas, the New Technologies Studio, and the library′s instruction program. After lunch, there will be a presentation from campus stakeholders on planning and the use of the new facility and a presentation from other CARLI members that have considered new service models for their libraries.
Registration is now open.
If you have any questions, please

FY18 Collaborative Collection Development

The CARLI Collection Management Committee (CMC) is pursuing ways that CARLI members can work together to enhance the statewide collection. All members are encouraged to participate in the following projects as they are able.

Open Access eBooks Survey 

The CMC is exploring the availability of Open Access eBooks and their corresponding cataloging records.

What Open Access eBooks would member libraries like to see available to all libraries using I-Share and eventually through OCLC Collection Manager to all CARLI members?

Even if your institution does not currently select or add Open Access eBooks to your local catalog, all CARLI members are encouraged to complete the survey so there is an accurate representation of the entire consortium.

Thank you for completing this survey to help the committee understand current practices and interest in this topic within the CARLI membership.

Purchasing Consortial eBooks

The CARLI Collection Management Committee encourages all CARLI Governing members to purchase at least two eBooks to expand and update the shared consortial eBook collection that was first purchased for the 2014 CARLI eBook Pilot Project and expanded in 2017 following last year′s CMC encouragement to ″buy two″.

All Governing members will have perpetual access to the titles purchased by libraries through this contract, as well as to the 3,890 titles already purchased by CARLI through the pilot project and by members following the last CMC request.

For the terms of the contract, interested libraries should .

CARLI and the CMC learned from the 2017 project, that not all eBook titles are available for consortial purchase. With that in mind, the CMC has updated the procedures to purchase an eBook for the consortium.

To order an eBook for CARLI, please review the list of titles that the Collection Management Committee has determined are available for consortial purchase via Proquest. This Google spreadsheet has three tabs: No Copies in I-Share (~3,100 titles), No Print Copies in I-Share (~4,300 titles), and the complete list of titles available with I-Share inventory counts. Each tab includes the Proquest Document ID, Title, Author, Imprint, Publisher, Publication Date, Proquest Subject, Language, Price, Anticipated Consortial Price, and I-Share Inventory Counts for your information.

Once you have identified titles you would like to purchase, please complete the form on Survey Monkey. Following the receipt of your order, CARLI staff will confirm the consortial Non-Linear price (your final price) with you before placing the order. CARLI will then send your library an invoice for the titles that you confirm for purchase.
Orders must be requested via SurveyMonkey by May 10, 2018 to be processed and invoiced this fiscal year (prior to June 30, 2018). 
The following publishers are still participating in this contract: Bloomsbury Academic; CABI; Diplomica; Edinburgh University Press; Guilford Publications, Inc.; Indiana University Press; Jessica Kingsley Publishers; John Benjamins Publishing Company; McFarland Publishers; McGraw-Hill International UK; Morgan & Claypool Publishers; Princeton University Press; Sage Publications; SAGE Publications, Inc.; University of California Press; University of North Carolina Press; Wiley (2 year embargo on purchases), and Zed Books, Ltd.
If you have questions about this program, please contact us at .

Education (Curriculum Materials, K-12) 

CARLI member libraries are invited to participate in the ongoing education collaborative collection development project. Via conversations with educators, the committee has collected K-12 curriculum titles being used throughout Illinois. The title list was refined to exclude titles already held by I-Share libraries, leaving unique items.

To participate, please add your institution′s name to the Google Sheet next to the title/set your library will purchase. We ask that all participating libraries allow Universal Borrowing (UB) or InterLibrary Loan to CARLI members of titles selected as a part of this project. 

Last year six CARLI member libraries participated and purchased $32,643 in curriculum sets ranging in price from $175 to $6,000 per set. This greatly increases CARLI member institutions′ access to materials being used throughout classrooms in Illinois. 

Please contact  or if you have any questions or feedback.

One-Time Purchases

CARLI member libraries are invited to participate in the One-Time Purchases collaborative project.
The project′s goal is to have every CARLI library purchase two or more unique print titles which are not owned by CARLI and/or I-Share Libraries at least six months after their publication date. We believe that after six months most titles that would have been purchased will have been added to OCLC and I-Share.  Please purchase titles between February and June 2018.
The focus of this project is not to have participants purchase titles of low or limited value. Due to budget issues, we suspect that member libraries have not been able to buy all the print books they wanted. These are the titles we hope member libraries will commit to purchasing for the project. If every member purchases a few that are not held in our consortium, our joint collection will be richer.
Last year CARLI libraries purchased 164 titles for the project. We hope to have more participants this year! With everyone working together, we can provide more materials to our libraries′ users.

Please record your purchases here.

FY17 purchases can be found here.
Please contact Deb Blecic or  if you have any questions.

Save the Date: Preservation Open House

The CARLI Preservation Committee is pleased to sponsor Open Houses at the University of Chicago Library and the Oriental Institute at the University of Chicago on Friday, April 20, 2018. 

If you have any questions, please

Registration will be available soon.

Open Textbook Network and Open Educational Resources at CARLI: An Update

In-Person Workshops from the Open Textbook Network Trainers

On April 23, 24, and 26, CARLI will be hosting trainers from the Open Textbook Network (OTN) when they give Train-the-Trainer workshops as part of CARLI′ s OTN membership.


April 23: Governors State University
April 24: Loyola University Chicago, Water Tower Campus
April 26: Heartland Community College

The three sessions will have the same content, so those interested should only register for one workshop.

These sessions are intended for librarians or library staff who plan to give training sessions at their local institutions. The OTN′ s Train-the-Trainer workshop will increase participants′ familiarity with the nuances related to the issues around open textbook adoption; strengthen presentation capacity for future open textbook workshops; and enhance open textbook program development.

CARLI members are encouraged to bring with them a local partner be it another librarian or library staff member or someone on their campus also involved with OER including but not limited to instructional designers, faculty or campus staff members involved with local OER efforts, or university administrators.

Due to expected high interest in these workshops, registration is limited to 2 people per CARLI member library. A waitlist will be established.
Registration will open on February 1 at noon. If registration is not full on March 15, registration will be opened to those on the waitlist. Registration will close for all workshops on April 8.

CARLI plans to stream the program on April 24 for those not able to attend in person. The program will NOT be recorded. You do need to register for this option.

Webinar for Campus Faculty: March 6, 2018

The CARLI OER Task Force is working with LOUIS: The Louisiana Library Network to present a webinar for teaching faculty during Open Education Week. The webinar will be on March 6 from 11 a.m. – Noon. The webinar will be a panel of faculty members from diverse institutions who have used open materials in their classes. CARLI will share more information about this program soon so members may push this program out to their faculty for Open Education Week

Basics and Best Practices for Promoting OER on Campus Webinar Recording Available

Members of the OER Task Force presented on the ‶Basics and Best Practices for Promoting OER on Campus″. A recording of the January 17, 2018 webinar is now available as are the slides for the program.

View the recorded webinar to learn:

  • Terms to know
  • What OER is & what OER is not
  • Where to start, including skills to learn and ideas to champion
  • Data
    • Higher education costs in Illinois
    • CARLI 2017 OER Survey
  • CARLI member initiatives
  • CARLI′s membership in the Open Textbook Network


The members of the OER Task Force have created a web site on open educational resources. Beyond a list of members′ OER web sites and links to available OERs, the site includes information for members to learn about the topic and includes readings, presentations, and webinars. The task force included resources that they felt were helpful when starting a local program as well as organizations and social media links to keep up-to-date on the topic.

Thanks to all that provided information to help create the web site following the call for suggestions in the last newsletter.

CARLI 2017 OER Survey 

Last fall, the task force asked members to complete a survey on their local OER activities. The complete report from the survey is available. Thanks to all who took the time to respond to the survey.

The report includes:

  • A summary of the survey results
  • Full results of OER Survey including responses to the open-ended survey questions
  • An appendix with the survey questions

The survey includes data for the entire consortium and breaks down results by type of institution.

CARLI OER Email List

CARLI has established an email list for CARLI members to discuss and learn more about Open Educational Resources. The Open Textbook Network encourages consortia to establish a local email list to support the community of people that are working with open educational resources. Any person from a CARLI institution may subscribe to the email list.

Training Resources

At the 2017 Open Textbook Network Summit, resources were shared for engaging faculty in the conversation to use open course materials including training materials. If you are interested in these resources before the April OTN sessions, please

Preservation Tip: Communicating the Value of Preservation – Disaster Response

Jen Hunt Johnson, Special Collections Conservator, University of Notre Dame (former member of the CARLI Preservation Committee)

When it comes to disaster response, it’s easy to make excuses to put off planning.

It’s complicated …
It’s expensive…
A disaster has never, and will never happen here
… until it does.

We all talk about the need for disaster planning and preparedness for our collections, but what can these steps really do in the event of a disaster? How can you communicate the value of disaster response to gain support for your efforts? 

Some of the basic strategies to mitigate risk in a disaster include:

  • Evaluating the level of risk to your collection
  • Establishing partnerships with regional service providers
  • Developing a disaster plan
  • Training staff to use it 

Focus your communication efforts to emphasize the return on investment each of these steps can bring. 

Continue reading the full article.

View this and other articles written by Preservation Committee members on the topic Communicating the Value of Preservation.

Other Library News

Elevate Illinois Library Leadership Program

Elevate is a statewide library initiative to recruit and nurture future Illinois library leaders. The program is a joint project of Illinois Heartland Library System, the Illinois Library Association, the Illinois State Library, and Reaching Across Illinois Library System. 

Effective leaders play to their strengths. This one-day program is for library staff who want to understand the fundamentals of strengths-based leadership, including gaining insights into their own strengths. Participants will identify a leadership project that they hope to take on in their own library or with the community they serve and receive advice from a mentor as well as from fellow participants. Together, this program will allow participants to learn what their strengths are and how they can apply those strengths to leadership in a real-world project.

Illinois libraries of all sizes and types make a big impact on their unique communities and Elevate should represent this diversity. Future leaders from all types of libraries (academic, public, school, and special) and all parts of Illinois are encouraged to apply. Applicants are not required to hold any specific positions in their library, but should have an interest in developing as a leader. An MLIS is not required. 

The registration fee for the program is $75 per participant. This fee covers materials and meals. Participants will be responsible for their own travel expenses. Participants will have a few hours of mandatory pre-work prior to the one-day workshop in order to best utilize our time together. 

Applications are due Friday, February 23. Notifications on status of applications will be sent by March 9. Please register on the ILA web site.

OCLC Survey

The OCLC Global Council is comprised of delegates from around the world who work on behalf of OCLC members to reflect the needs of member institutions. Each year delegates gather feedback from members around a central theme. This year, that theme is resource sharing. As part of this effort OCLC is seeking feedback on the resource sharing issues, challenges, and successes that you see in your library, consortium, and region.

Please take a short (5 to 10 minute) survey to share your feedback. Your unique perspectives will help to inform the Global Council as well as OCLC Management and product specialists.

ACRL Seeks Your Comments

The Guidelines for Media Resources in Academic Libraries Draft Revision is now available for public commentary. The call for comments will also appear in the print and online February issues of College & Research Libraries News.

Feedback is due by Friday, March 2nd.

Upcoming CARLI Events and Meetings

Forums, Workshops and Training

February 1                  Using for Digital Collections Webinar
February 7                  New I-Share Libraries: Voyager Circulation Client Training
February 8                  New I-Share Libraries: Searching & Requesting via VuFind & UB Training

March 6                      Copyright Q & A Webinar
March 15                    Public Services Open House at Millikin
March 19                    Train the Trainer: Ideas & Tips to Help Faculty Teach Information Literacy


February 7                    Technical Services Committee
February 12                   Preservation Committee
February 12                   Instruction Committee
February 12                   Public Services Committee
February 14                   SFX Systems Committee
February 14                   Created Content Committee
February 14                   Commercial Products Committee
February 14                   Institutional Repository Investigative Task Force
February 20                   Open Educational Resources Task Force
February 21                   Resource Sharing Committee
February 22                   Collection Management Committee
February 28                   Executive Committee Conference Call

March 7                         Technical Services Committee
March 12                       Preservation Committee Meeting
March 12                       Instruction Committee Meeting
March 12                       Public Services Committee Meeting
March 14                       SFX Systems Committee Meeting
March 14                       Created Content Committee Meeting
March 14                       Commercial Products Committee Meeting
March 20                        Collection Management Committee Meeting
March 20                        Open Educational Resources Task Force
March 21                        Resource Sharing Committee Meeting

Consult the CARLI calendar for the most current list of meeting times and locations.

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