CARLI News April 5, 2013

Read the CARLI News for the latest information on CARLI events, new and ongoing projects, product and service updates and upcoming deadlines. Issues are sent to all subscribers of the “Announce” listserv. 

CARLI Seeking Nominations for the CARLI Board of Directors

CARLI is seeking nominations for candidates to fill seats on the CARLI Board of Directors. The Board of Directors is the governing authority of the Consortium of Academic and Research Libraries in Illinois.
CARLI Governing Members will elect one Board member from each of three (3) specified constituencies (public universities, community colleges, and private colleges and universities). Candidates receiving the most votes will serve three (3) year terms, July 1, 2013 through June 30, 2016. In addition, the candidate receiving the second most votes in the public university category and the community college category will be elected to fill the remainder (1 year) of unexpired terms (July 1, 2013–June 30, 2014).
Only the director of a CARLI Governing Member institution is eligible to serve on the Board of Directors. The director is defined as the person who is operationally responsible for the staff, services, and budget of the library, with titles that include, but are not limited to, Director, Dean, Chair, or Head Librarian. 
Members of the CARLI community may nominate themselves or others (permission of the nominee is required when nominating others) by filling out the online nomination form.
All nominations will be reviewed and a slate of candidates developed by the CARLI Nominating Committee comprising Jane Treadwell (University of Illinois at Springfield), Christine Frank (Rush University), Connie Bakker (College of Lake County), and Tom Dorst (CARLI).
The nomination period will run from Thursday, March 21 until 5:00 p.m., Wednesday, April 10, 2013.
If you have any questions or problems making a nomination, please .

CARLI Seeking Volunteers to Serve on CARLI Committees

CARLI is seeking volunteers to serve on 10 new advisory committees, with terms beginning on July 1, 2013. At the direction of the Board of Directors, a new advisory committee structure has been created for FY 2014. All current working groups, users' groups and their teams will be discharged effective June 30, 2013. Members who are currently serving on CARLI working groups and users' groups and who have one or two years remaining on their terms will be transitioned to new committee assignments.
To volunteer for one of the new CARLI committees, please fill out the volunteer form.
From this year's pool of volunteers, three members will be selected to serve a three-year term (July 1, 2013 through June 30, 2016) on each of the 10 new committees listed below. Faculty and staff members from all CARLI member libraries, with all levels of experience, are encouraged to apply.
Forms submitted between March 25, 2013 and 5:00 PM on April 30, 2013 will be considered for initial FY 2014 appointments. However the list of all volunteers will be retained until March 1, 2014 and will be used to fill committee vacancies as they occur.
Participation in CARLI committee work offers library staff members a unique opportunity to influence the future of the consortium and its service program. CARLI is making every effort to conduct the majority of committee business using web conferencing technologies or via conference calls. However, committee service may require time and/or travel expenses for one or more in-person meetings each year. Anyone volunteering to serve on a CARLI committee should seek appropriate administrative approval before volunteering. Please review the charge to the new committee carefully.
The following CARLI Committees are seeking members:

  • Collection Management Committee
  • Commercial Products Committee
  • Created Content Committee
  • I-Share Systems Committee
  • Instruction Committee
  • Preservation Committee
  • Public Services Committee
  • Resource Sharing Committee
  • SFX Committee
  • Technical Services Committee 

The Executive Director, in consultation with the Executive Committee of the CARLI Board of Directors will make appointments no later than June 7, 2013. All new committees will officially begin work on July 1, 2013.
Please send questions about the new CARLI committees or the process for selecting committee members to .

Have You Noticed Any Changes? 

The newly redesigned CARLI web site went live in a "soft launch" in mid-March. Please take a look around and let us know what you think. The site features a colorful new design with improved search functionality and navigation, and easy access to I-Share Catalog and CARLI Digital Collections. We are continuing to make improvements and minor adjustments to the site. We welcome your feedback at .


Seeking Proposals for the Book Digitization Initiative 

Proposals Wanted! The CARLI Book Digitization Initiative provides an opportunity for CARLI members to expand access to their physical collections through digitization. Almost 7,500 books, theses, serials, yearbooks, and pamphlets from 45 CARLI member libraries have been digitized through the CARLI Book Digitization Initiative and are available on the Internet Archive. Applications to participate in the Digitization Initiative are accepted throughout the year.

Attend a Book Digitization Initiative Informational Webinar

To find out more about the Initiative and the process for submitting proposals, join us for an informational webinar on:

April 19 from 10:00–11:30 am OR

May 6 from 1:30–3:00 pm

Register by noon the day prior to the workshop. If the workshop dates do not work for your schedule, you may also request an individual session by .
For more information about the program visit the Book Digitization page

ArchiveGrid–For Archives, Special Collections, and Manuscript Collections

The CARLI Collections Working Group encourages member libraries to utilize ArchiveGrid, a free database service from OCLC that includes archives, special collections and manuscript collections from around the state of Illinois and beyond.  

The ArchiveGrid database contains approximately 1.7 million collection descriptions from archives, special collections and manuscript collections from over 2,500 repositories. The data comes from WorldCat bibliographic records and from finding aids harvested from ArchiveGrid contributors' websites. ArchiveGrid provides centralized access for searching and retrieval of archival finding aids in dispersed collections and also provides access to the comprehensive collection descriptions.

Anyone seeking historical collections can use ArchiveGrid’s search engine and user-friendly interface to retrieve results that include the title of the collection, the holding institution, a brief description and a link to an extended description. These bibliographic records can also be used as a link to an electronic finding aid and the finding aid can also serve as a link to actual archival materials that have been digitized. Additionally, ArchiveGrid provides contact information for the archives/repositories where these materials are held.

ArchiveGrid was offered as a subscription-based discovery service until 2012, when the subscription service was discontinued. The new, freely available OCLC Research ArchiveGrid interface is in a beta test. Visit the site and search by institutions in the state of Illinois, by topic or by the institution itself.  

Would you like to be a part of this valuable resource? It costs no money to contribute your finding aids and it requires little if any staff time. ArchiveGrid accepts finding aids directly from archives and special collections and will load into the ArchiveGrid index in many forms including: EAD, HTML, PDF, and even some Microsoft Word files.

Please keep an eye out for information on webinars regarding an overview of ArchiveGrid that will include how to utilize this database and how to include your finding aids and bibliographic records.


Fiscal Year 2014 Database Selection Period

The Database Selection Period for new subscriptions and renewals for the fiscal year beginning July 1, 2013 is scheduled to open in mid-April and will run through the end of May. CARLI staff will send a detailed announcement and instructions to the E-Resources Contacts and CCG email lists when the password-protected CARLI selection database is available. For additional information, contact with the subject line: FY14 Database Brokering.

If this will be your first time using the selection system or if you would like a refresher please review the podcast, "Selection System 101: Everything you need to know to work with the CARLI selection system."

What’s the Use?: A Symposium on Usage Statistics 

In spite of inclement weather the symposium was held on March 25.  For those unable to attend, the keynote presentation slides by Jason Price and John McDonald are available online.

We are making plans to record the keynote presentation as well as all of the panel discussions and make them available on the CARLI web site.


I-Share Acquisitions Team Webinar Recording Available

The latest IACQ Webinar "Changing your Institution's Voyager Ledger and Fund Structure," which was presented by Carlos Melian from Northeastern Illinois University on February 22 is now available on the CARLI website. I-Share library staff can view the recording as well as download the PowerPoint Slides.
The webinar is available in the "Past Webinar Materials & Resources" Section on the Acquisitions & Serials Documentation Page.

OPAC Discovery Systems Webinars

Although CARLI does not plan to purchase or implement discovery layer software consortially, many member libraries have begun to do so. The I-Share OPAC Team has been hosting a series of four one-hour webinars at which I-Share libraries will share their experiences with discovery layer systems they have implemented. Discovery layer software vendors will not be present. These sessions will be open to staff at all CARLI libraries, but will emphasize issues related to I-Share. Registration will be required, please watch for announcements. Each session will be recorded. Audio will be provided via VoIP only. Two webinars remain in the series:

  • Wednesday, April 10, 10 a.m.: EBSCO Discovery & I-Share. Presenters from Columbia College Chicago and Southern Illinois University Carbondale
  • Wednesday, April 24, 10 a.m.: Summon & I-Share. Presenters from the Illinois Math & Science Academy and the University of Illinois at Chicago

For details and to register, visit the CARLI event calendar

ICAT Recommendations for Managing RDA Data in I-Share

A newly updated version of the I-Share Cataloging and Authority Control Team's "ICAT Recommendations for Managing RDA Data in I-Share" is available on the CARLI website. The updated recommendations were released on March 4, 2013. 

Six More Libraries to Join I-Share

At their March meeting, the Board accepted the applications of College of DuPage, JKM Library, Kishwaukee College, Lincoln College, MacMurray College, and University of St. Mary’s of the Lake/Mundelein Seminary to become participants in I-Share. CARLI staff will be meeting with new I-Share libraries in the upcoming months to discuss the migration process and timeline. The goal is to have these six libraries all live in I-Share by January 2014.

Save the Date: Library Space Remodels/Redesigns: Lessons Learned

The CARLI Public Services Working Group is pleased to present a webinar on "Library Space Remodels/Redesigns: Lessons Learned." The webinar will be held on April 26, 10:30 am–11:30 am.
Presenters will include librarians/staff from Elgin Community College, which opened a new library facility in 2012; Wheaton College, which remodeled their Commons this past summer; and Augustana College, which is undergoing a significant library redesign including an expansion and change to their current space.
Additional information and registration will be available soon.

Save the Date: Mold in Libraries: the Problems, the Risks, and Some Solutions 

Plan now to attend "Mold in Libraries: The Problems, the Risks, and Some Solutions," on May 10, from 10 am–3 pm at the Newberry Library in Chicago. This program will help librarians and staff identify mold in library buildings and collections, the risks that mold poses to human health and collections, and options for mediation. Presenters will also share case studies from their careers in Illinois as well as post-Katrina Gulf Coast.
Speakers for the program include:

  • Ann Frellsen, Collections Conservator, Emory University
  • Julie Mosbo, Preservation Librarian, Southern Illinois University Carbondale
  • Amanda Rinehart, Data Librarian, Illinois State University
  • Jennifer Hain Teper, Head, Preservation and Conservation, University of Illinois at Urbana-Champaign

Registration and further information will be available soon.

CARLI Bids Farewell to Retiring Staff Member Casey Sutherland

CARLI User Services staff member Casey Sutherland retired at the end of February after 22 years of service at CARLI and, formerly, ILCSO. Casey played a lead role as a data analyst and project manager in many of CARLI’s data migration projects, including the 2002 migration to Voyager and the implementation of many new I-Share libraries. A search is underway to fill this open position.

Preservation Tip: Celebrate Preservation Week April 21-27, 2013

The fourth annual Preservation Week will be held in academic and public libraries across the country from April 21-27. CARLI libraries participating in this promotion include the University of Chicago John Crerar Library, which is presenting “Under Covers: The Art and Science of Book Conservation.” This exhibit, running from March 26 through October 11, provides an overview of library conservation issues, practices and research initiatives. In addition, CARLI, through its Preservation Working Group, enhances awareness of the importance of care and conservation for personal and institutional cultural heritage collections throughout the year. The Working Group maintains a Preservation Resources webliography to guide member institutions with preservation and curatorial concerns. The University Library, University of Illinois at Urbana-Champaign, presents information on preservation for the university community and the public. Its "Preservation FAQ" may be bookmarked by all librarians who care for collections, or who advise patrons about the preservation of their personal items. Many CARLI institutions belong to the Illinois Collections Preservation Network which provides webinars, online resources, workshops, and access to expert advice and workshops on most aspects of conservation of cultural heritage collections, including disaster planning.

Libraries wanting to participate in the national Preservation Week will find a great variety of ready-to-use materials, along with ideas for developing their own programs, at the Preservation Week website maintained by the Association of Library Resources and Technical Services (ALCTS, a division of the American Library Association). The Preservation Week web site contains information and links to resources for promoting the theme—"Pass It On"—with links to activities including lectures, presentations, demonstrations and workshops, as well as three free Preservation Week-sponsored webinars. 
The Preservation Week site also offers an Event Toolkit with resources and ideas for planning and promoting Preservation Week events. The available resources include downloadable Preservation Week Quick Tip Cards titled "Save Your Stuff." The cards give examples of items that need special care (textiles, scrapbooks, film, audio materials and others) and provide a link to Quick Tips for caring for that item. The reverse of the card explains the importance of Preservation Week. Two innovative tools in the kit are the Event Map, which helps libraries to coordinate and promote their events; and the Speaker Locator, which helps libraries find preservation professionals to give presentations and demonstrations during Preservation Week or any time. Links from the ALCTS page to Facebook and the ALA @your library site provide additional resources and creative stimulus.

Other Library News

"Fledging the Purple Parrot: A practical experience with CARLI’s Book Digitization Initiative" 

"Fledging the Purple Parrot: A practical experience with CARLI’s Book Digitization Initiative" was the cover story for the February 2013 issue of C&RL News. 

Call for Nominations for Illinois Academic Librarian of the Year

IACRL is seeking nominations for the 2013 Illinois Academic Librarian of the Year Award. The award recognizes individuals who have made significant contributions to academic or research librarianship, and particularly those whose activities have had notable effects within Illinois. The award will be presented at the ILA Annual Conference, to be held in Chicago at Navy Pier, October 15-17, 2013. This is a wonderful opportunity to honor the achievements of colleagues.
A nominee should have demonstrated achievement in one or more of the following areas: 

  • Service to the organized profession through ILA, IACRL, and related organizations 
  • Significant and influential academic or research library service 
  • Contributions to the development of academic or research librarianship through research or publication 
  • Planning and implementing a library program of exemplary quality 

Submissions must consist of a letter explaining how the nominee meets the criteria. If possible, a vita or resume should be included. Other documentation, such as letters of support, will also be considered. 

The deadline for nominations is May 15, 2013. Letters and supporting documentation should be .
For more information, contact IACRL Awards Committee Chairperson   or visit the award web page

Register for “On the Front Lines” Conference

"On the Front Lines," a highly acclaimed continuing education opportunity sponsored by the State Library for "front line" library staff, returns for a ninth time to the University of Illinois Springfield, August 5–7. Participants are eligible to attend from public, academic, school and special libraries. Registration is now open through L2.

"On the Front Lines" is designed to equip and enlighten front line staff with training, exposure, and the latest technology tools and techniques that will enable them to effectively and efficiently meet the needs of their patrons. There will be approximately 40 concurrent sessions. Topics will include emerging trends related to social media and libraries, E-books, 3D printers, using digital media labs, common core education standards, library apps, and using sign language to promote literacy.

The registration fee is $15 per person, which covers all programs and conference supplied meals. Forty scholarships will be awarded to help defray the costs to attend "On the Front Lines." A scholarship underwrites the cost of the registration fee and a two-night hotel stay. The scholarship does not cover travel or incidentals. Apply for a scholarship.

Upcoming CARLI Meetings and Events

Forums, Workshops and Training

April 3           OPAC Team webinar: Primo Central & I-Share
April 3           Introduction to Access Training, CARLI Office
April 4           Introduction to Access Training, CARLI Office
April 4           IACQ Open House, University of Illinois at Urbana Champaign
April 10         OPAC Team webinar: EBSCO Discovery & I-Share
April 19         Book Digitization Initiative Informational Webinar
April 24         OPAC Team webinar: Summon & I-Share
April 26         Library Space Remodels/Redesigns: Lessons Learned webinar

May 6            Book Digitization Initiative Informational Webinar
May 10          Mold in Libraries: the Problem, the Risks, and Some Solutions. Newberry Library, Chicago


April 1           I-Share Cataloging and Authority Control Team
April 4           I-Share Resource Sharing Team
April 8           E-Resources Working Group
April 17         Digital Collections Users' Group
April 17         I-Share Acquisitions and Serials Team
April 18         Public Services Working Group
April 18         Public Services Working Group
April 19         I-Share Instruction Team
April 29         Preservation Working Group

May 2           Collections Working Group
May 6           I-Share Cataloging and Authority Control Team
May 8           I-Share OPAC Team
May 13         E-Resources Working Group
May 14         Public Services Working Group
May 15         Digital Collections Working Group
May 15         I-Share Acquisitions and Serials Team

Consult the CARLI calendar for the most current list of meeting times and locations.

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