Deleting an Alma Electronic Collection in your Institution Zone

Last edit December 21, 2020

When your library cancels an electronic subscription or finds a collection is active by mistake, you may delete the e-collection. These instructions apply to I-Share institutions that are not using Alma Acquisitions at all or at least not with e-collections. If your institution uses Alma Acquisitions, these steps will not fully apply. See Managing Electronic Resources section "Deleting Electronic Collections" for more detailed Ex Libris documentation on e-collections. For more on Acquisitions see training in Alma Essentials.

Demonstration Video of "Deleting an Alma Electronic Collection" (3:30)

1. In Alma, check your "User Details" Roles section. Make sure you have these roles active:

    Electronic Inventory Operator
    Electronic Inventory Operator Extended
    Repository Manager

2. Look up the electronic collection in your library's Alma Institution Zone.

Example1_Coll_delete.GIF

3. For the collection in question, click on the "More Actions" ... menu button.

Example_MoreActions_Coll_delete2.gif

4. Click on "Delete" from the list of actions:

Example2_Coll_delete.GIF

5. Next, for the collection and portfolio(s) bibliographic records, select either:

   Example_Coll9_delete.gif

Usually "Delete bibliographic record(s)" is appropriate. If you need to keep the records in Alma, select "Suppress bibliographic record(s)" to suppress the records from display in Primo VE.

Example8_Coll_delete.GIF

And click on "Confirm."

6. You should get a message similar to this:

Example6_Coll_delete.gif

For small packages or database type e-collections, there may be no job submitted to delete the collection.

7. You may check the Admin > Monitor Jobs list for progress on the deletion or suppression of the portfolio bibliographic records. You will receive an email from Alma when the job is done.

Example5_Coll_delete.gif