Data Management Services Assistant - University of Chicago

Under the general direction of the Head of Data Management Services and following established procedures, the Data Management Services Assistant performs a broad range of complex acquisitions and bibliographic data management tasks and works in cooperation with staff across all Library Technical Services units and the Collection Support department on data management matters related to their operations. The Data Management Services Assistant is responsible for the timely and accurate processing of acquisitions and bibliographic data from multiple vendor sources; collecting statistics; reporting on data integrity and unit activities; and maintaining bibliographic, holdings, and item data according to unit priorities and procedures. May hire, train, plan, and direct the work of student employees in a range of routine library tasks.

Responsibilities:

• Retrieve, process, and import acquisitions and bibliographic data for orders, invoices, electronic resources, and other resources according to locally established procedures.
• Prepare and implement the import, export, and deletion of bibliographic and authority data as required.
• Edit bibliographic, holdings, and item records individually or in batches in the OLE system and/or with batch editing software.
• Manage files on the local server and desktop computer, including archiving where appropriate and removing obsolete/temporary data.
• Maintain activity logs and statistics for data processing and batch-loading activities.
• Maintain procedural documentation in collaboration with the unit head.
• Ensure that data is structured according to OLE's national and local standards and accurately represented in the public VuFind system as a part of quality control.
• Resolve problems as appropriate or refer to the Head of Data Management Services when issues arise with established procedures, processes, or systems.
• Perform ad hoc data maintenance and enhancement activities, test new and revised procedures, and test system updates as required.
• Participate in other unit or departmental activities or professional development as required.

Competencies:

• Ability to work independently, assess priorities, plan aspects of daily work, and perform time-dependent tasks promptly required.
• Ability to exercise independent judgment to reach logical conclusions required.
• Analytical skills are required.
• Organizational skills are required.
• Ability to communicate effectively and with influence, orally and in writing required.
• Ability to sustain close attention to detail over long periods required.
• Ability to interpret complex instructions required.
• Ability to recognize problems, and exercise judgment on when to resolve or refer to required.
• Ability to be flexible and adapt readily to changes in technology and workflow required.
• Ability to document activities and procedures required.
• Ability to conceptualize, plan, and execute a range of projects required.

Additional Requirements​​

Education, Experience, or Certifications:

Education:

• High School Diploma or equivalent required.
• Bachelor’s Degree preferred.

Experience:

• Two (2) years of position-related experience are required.
• Experience creating, maintaining, and/or managing metadata or other structured data, e.g., manipulating data in an institutional database or managing research data, required.
• Experience creating, maintaining, and/or managing MARC data preferred.
• Knowledge of library procedures is preferred.

Technical Knowledge or Skills:

• Familiarity with productivity software is required.
• Intermediate knowledge of MS Excel or other spreadsheet software is required.
• Ability to learn and work with various systems and software to perform everyday tasks, including vendor and library management systems, required.
• Familiarity with SQL or other querying languages preferred.
• Familiarity with library-specific systems is preferred.
• Familiarity with open-source software solutions is preferred.

Working Conditions and Physical Requirements:

• Ability to sit for 4 hours or more.
• Ability to use computers extensively for 4 hours or more.
• Ability to see; must be able to visually focus on electronic material for long periods.
• Ability to use standard workstations and office equipment.

Pay Range:

$18.61 – $27.24 hourly

Required Documents:

Resume

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

To Apply

To apply for this position, external candidates must submit an application and any other required materials through. https://uchicago.wd5.myworkdayjobs.com/External/job/Chicago-IL/Data-Management-Services-Assistant_JR19626. Internal candidates must apply by logging into Workday and selecting the Career worklet; for more information, please see How to Apply for a UChicago Job (Current Employee) QRG. Resumes sent via mail, fax, or email will not be considered. For more information, please see https://www.uchicago.edu/careers/.The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should contact University Shared Services through the Applicant Inquiry Form or call 773-702-5800.

Requisition Number: JR19626
Grade and Classification: C-9/Library Asst III
Division / Dept. / Unit: Tech Serv - Data Mgmt Services
Reports to: Head of Data Management Services
Work Schedule: 37.5 hours

This position is covered by the Collective Bargaining Agreement.