Archives Committee Meeting: January 12, 2026

Zoom / Conference Call

Members attending: Brandi Fialek (Harper College), Rebecca Fitzsimmons, co-chair (Illinois State University), Matt Gorzalski, co-chair (Southern Illinois University Carbondale), Melody Hauf-Belden (Principia College), Elaine Fetyko Page (Elmhurst University), Steven Szegedi (Dominican University), Erin Zimmerman (Heartland Community College)

Members absent: Ashley Howdeshell (Northeastern Illinois University), Meghan Ryan (National Louis University)

CARLI Staff attending: Elizabeth Clarage, Martin Kong

Decisions

• The December 8, 2025 minutes were approved.
• Tentative schedule for Archives Open House at ISU on Thursday, April 16:
  • 9:30am-12pm open house with tour and Q&A
  • 12-1pm lunch
  • 1-3pm Archives Committee meeting
  • Archives collection spotlight for the monthly CARLI newsletter will start with the January newsletter.
  • January – Matt Gorzalski - SIUC project. Due to CARLI on 1/21/26.
  • February – Rebecca Fitzsimmons – ISU Circus Collection in conjunction with the announcement of the Archives Open House on April 16. Due on 2/18/26.
  • March – Brandi Fialek – Harper College football; Due on 3/18/26.
  • April – Elaine Fetyko Page – Elmhurst University’s particle accelerator now art space; Due on 4/22/26.

Tasks Assigned

• Minutes taken by Elaine Fetyko Page.
• Rebecca Fitzsimmons will organize a meeting with Brandi, Melody, Erin, Meghan, Elizabeth, and Martin to discuss summer workshop possibilities.
• Steven Szegedi will write up a call for CARLI institution documentation regarding digital archiving and curation.
• CARLI staff will update the Archives and Special Collections Resources page:
  • Change group name from Archives Task Force to Archives Committee in text.
  • Update “Forms” blind title to clarify that documentation of workflows, procedures, etc. are there as well as forms.
• Brandi Fialek will reach out to University of Denver. She has already reached out to Lyrassis about an integration of ArchivesSpace with Alma.

Announcements

• CARLI Announcements:
  • February 4 – Archives in Action: Empowering Student Workers and Community Volunteers
  • April 8 – From Concept to Display: Creating Impactful Library Exhibitions

Discussion

• The committee reviewed the evaluations of the December 12 “Introduction to Appraising Born-Digital Records” webinar.
  • Members who attended liked the focus on process and workflow and not just a focus on tools.
  • Slides from the presentation have taken awhile to prepare for upload due to CARLI staff learning curve about the requirements for accessible slides.
• Discussion about spotlighting resources from the Archives and Special Collections Resources page in the CARLI newsletter, especially when it is appropriate to an event or collection that the Committee is already showcasing.

Next Meeting Dates and Deadlines

The Archives Committee will meet next on February 9, 2026 at 10:00 a.m. on Zoom.

Upcoming Committee Meetings:
February 9, 2026: Minutes taker – Meghan Ryan
March 9, 2026: Minutes taker – Steven Szegedi
CHANGE IN DATE: April 16, 2026 at ISU and Zoom: Minutes taker – Erin Zimmerman
May 11, 2026: Minutes taker – to be determined
June 8, 2026: Minutes taker – to be determined

Deadlines:
May 29, 2026 – Committee Annual Report due to the CARLI Governance Board.