Technical Services Committee Meeting

March 13, 2024 – 1:00-2:30pm

Members Present: Tammie Busch, Co-Chair (Southern Illinois University Edwardsville); Ellen Corrigan (Eastern Illinois University); Brent Eckert (Rock Valley College); Stephanie Fletcher (Illinois Institute of Technology); Gail Heideman (Knox College); Lauren Noel (Columbia College Chicago); Jackie Zook (Northeastern Illinois University)

Members Absent: Jodi Craiglow (Trinity International University); Susan Howell, Co-Chair (Southern Illinois University Carbondale)

CARLI Staff Attending: Martin Kong, Jen Masciadrelli, Ted Schwitzner, Marisa Tolbert

Absent: Adrienne Radzvickas and Annie Serrano

Co-Chair Tammie Busch called the meeting to order at 1:00pm.

CARLI Report & Announcements

• Jen: The call for CARLI committees was sent out this week; Susan, Jodi and Tammie will be ending their terms in June 2024; other committee members will continue their terms; the volunteer form is open until May 3, 2024.
• Marisa: Ted and Marisa will be doing Alma/Primo VE Office Hours on March 14, 2024 about P2E cleanup.

Committee Member Announcements

• Ellen will be on sabbatical August-December 2024 so will not be attending committee meetings.

Discussions/Continuing Business

• Minutes of the February 14, 2024 meeting were approved.
• Secretaries for the remaining Spring 2024 meetings:
  • April - Jackie
  • May - Ellen
  • June - Brent

Sub-Committee Reports

• Training Sub-Committee (Stephanie):
  • The sub-committee is planning two training workshops this semester. Gail will present on OCLC WorldShare Record Manager on April 18, 2024. A team (TBD) will present on authority headings work on May 23, 2024 in a session co-organized by the Authorities Sub-Committee. These events will happen at the Technical Services Q&A times, so they are already reserved on the CARLI calendar. Publicity blurbs and registration links are coming soon.
• Authorities Sub-Committee (Brent):
  • The sub-committee will discuss what type of training is needed for CARLI librarians for the May session; they will consider basic vs. detailed authority work.
  • Ted performed a demo about authority work; the group discussed authority task work that is automated in Alma; they are seeking ways to prioritize what tasks to review and complete on the list.
  • Discussion of normalization rules and DEI exclusion rules.
• Suggested Priorities Sub-Committee (Tammie):
  • The group has completed work on OC 6-21.

New Business

• CARLI requests input on in-person event planning (Ted):
  • Anne Craig and CARLI managers understand that CARLI members are interested in in-person events; money budgeted for this in the past has been redistributed.
  • CARLI committees are being asked which events would be useful to host in-person and what format/size they would take; we should consider needs like space, food, number of participants, and A/V setup.
  • CARLI staff will submit the information to Anne by June so she can integrate it into FY25 and FY26 budgets.
  • The goal is to build back capacity to host events and budget for expenses; there will be cost-recovery elements for CARLI events; there is no obligation to do this but we want to start the conversation.
  • Questions from the committee: How far in advance do we need to schedule in-person events? How does this differ for CARLI-hosted events vs. library-hosted events? How many in-person events do we want to plan?
  • Jen: The old guidelines are under the “CARLI Meeting and Event Planning Lead Times” section here but are probably outdated: https://www.carli.illinois.edu/governance/commguide
  • Anne requests feedback on:
    • Number of of events
    • Event needs: space/size of space/rooms; AV; food/catering (including morning beverages); speaker costs
• RAILS Mentoring Program update (Gail)
  • The goal is to start the program by the end of Summer 2024.
  • They are forming sub-committees now.
  • About 70 people across RAILS filled out the survey to be a mentor or mentee.

Other Business: None.

Tasks Assigned

• Think about ideas for in-person events in FY25 and FY26.

The next Technical Services Committee meeting will be Wednesday, April 10, 2024 at 1:00pm on Zoom.

Minutes respectfully submitted by Stephanie Fletcher.