Governance / Technical Services Committee Meeting

Technical Services Committee Meeting

October 11, 2023 – 1:00-2:30 pm

Members Present: Tammie Busch, co-chair (Southern Illinois University Edwardsville); Ellen Corrigan (Eastern Illinois University); Jodi Craiglow (Trinity International University); Brent Eckert (Rock Valley College); Stephanie Fletcher (Illinois Institute of Technology); Gail Heideman (Knox College); Lauren Noel (Columbia College Chicago); Jackie Zook (Northeastern Illinois University)

Members absent: Susan Howell, co-chair (Southern Illinois University Carbondale)

CARLI staff attending: Annie Serrano, Ted Schwitzner, Adrienne Radzvickas, Martin Kong

Co-Chair Tammie Busch called the meeting to order at 1:00 PM.

CARLI Report & Announcements

  • CARLI staff is busy onboarding the group of five new I-Share libraries, with a target of going live next June: City College of Chicago, Chicago Theological Seminary, Elgin Community College, Prairie State College, and College of Lake County.
  • The 2024 subscription year is opening soon, so make sure that selections are being finalized.

Discussions/Continuing Business

  • Minutes from the September 13, 2023, meeting were approved.
  • Reparative Cataloging: The committee debriefed the CARLI Governing Board vote to house reparative cataloging initiatives within the Technical Services Committee.
    • The Board Decision:
      The CARLI Governing Board met on Friday, September 15, 2023, and their agenda included consideration of the Committee’s proposal to return attention to reparative cataloging. Board members expressed gratitude that the Committee is focusing on this important work, and that many libraries might not be able to address even some of this work without the leadership of the Committee and CARLI. Though the Board members’ discussion included opportunities to include this in their deliberations of a potential, long term DEI committee, consensus of the group indicated that the Board feels that the Technical Services Committee is the most appropriate group to address this work and to drive the process forward using their expertise. With regard to putting together a task force on this topic, Board members also mentioned concerns raised in the past on the difficulty of finding sufficient volunteers to fill committees and task forces, as well as questions about the number committees already in place.
      On the motion to endorse the Committee’s recommendations 1 through 4, Board members voted overwhelmingly for the Committee to continue forward with the knowledge that the Committee has the full support of the Board. This approval includes proceeding with the work on the noncitizens and immigration terminology, and then proceeding to develop a process for identifying and prioritizing DEIA vocabulary work to be done in the shared catalog, along with providing recommendations for libraries performing this work on their local records as well, and making a recommendation on this practice to the Board.
      At a later time, the Board will take up the question of how they would adjudicate any concerns or objections that might be raised about the work of the Committee or CARLI in this effort.
    • Resources:
    • Since most of the tasks associated with this work are authority heading-related, the primary responsibility for this task will provisionally be housed with the Authority Heading subcommittee, and they will have liberty to delegate tasks to other subcommittees. The full TSC will have oversight of this process.
  • Logistics of Breakout Groups: The committee decided to report on subcommittee work at the beginning of the next meeting. Notes documents were created in the 2023-2024 TSC Files Box folder to keep ongoing records of subcommittee work:

Tammie adjourned the full committee meeting at 2:00 PM as subcommittees entered breakout rooms; the Zoom call ended approximately half an hour later.

The next Technical Services Committee meeting will take place on Wednesday, November 8, 2023, at 1:00 PM on Zoom.

Respectfully Submitted,
Jodi Craiglow