Public Services Committee Meeting: March 26, 2025

Zoom / Conference Call

Members attending: Beth Hultman (Elgin Community College), Dawn Sterning (Prairie State College), Diana Sykes (Erikson Institute), Lesley Wolfgang, co-chair (Saint John's College of Nursing)

Members absent: Jennifer Lau-Bond (Harper College), Charity Ringel (University of Illinois Springfield), Gretchen Schneider (Oakton College), Kimberly Shotick, co-chair (Northern Illinois University), Simone Williams (Southern Illinois University Edwardsville)

CARLI Staff attending: Elizabeth Clarage, Amy Maroso

Decisions

• Minutes of February 26, 2025 approved with corrections.
• An extra meeting will be scheduled the week of April 7th to iron out details for the AI Symposium.

Tasks Assigned

• Minutes taken by Diana Sykes.
• Elizabeth will post a sign-up sheet for AI Symposium tasks in Box.
• Elizabeth will add CARLI housekeeping slides to the symposium introductory slides.
• Lesley will send out an email to iron out final details for AI Symposium and to schedule an extra meeting beforehand.

Announcements

• Member Announcements:
  • Diana Sykes (Erikson Institute): Erikson Institute had HLC Accreditation visits earlier in the week.
• CARLI Announcements:
  • CARLI Archives Task Force requested to become a committee and the CARLI Board approved. It will be a committee as of July 1, 2025.
  • There is still time to volunteer for a CARLI committee. Please fill out the form on the CARLI website if you’re interested.
  • CARLI is partnering with Illinois State University and Illinois Wesleyan University for the ACRL Assessment in Action Roadshow this year.
  • Another ACRL Roadshow coming later this year – more details to come!

Discussion

• All AI Symposium presenters have approved the event being offered through the PDA.
• 253 people have registered for the AI Symposium so far. The maximum Zoom capacity is 300. Elizabeth will close the event registration once it reaches approximately 325 people and then will make a wait list available.
• Diana shared a test Padlet from a free account. Need to make sure Visitor permissions in “Share -> Collaborators” settings are set to “Writer” and the Link privacy is set to “Public.”
• Elizabeth will create a sign-up sheet for presenter/chat monitor, back-up monitor, and timekeeper in Box for committee members to sign up.
• We need to ask presenters if their presentations leave time for questions and if they’d like to be notified five minutes before the end of their time. We can ask this in an email sent out about an optional tech check.
• For each session, a committee member will introduce the session and include a link to the information on the session, as opposed to introducing each person and their bio individually.
• For privacy, chat monitors should not include identifying information (full names, places of employment) when facilitating questions in the chat since      the sessions will be recorded.
• Elizabeth will put the CARLI housekeeping notes in the symposium slides.
• Lesley will send out an email to the committee to iron out details for the symposium.
• The committee will have one more meeting the week of April 7th to finalize AI Symposium details. Committee members will also be surveyed to see if the 4th Wednesday of the month at 9:30 am still works as a monthly committee meeting time.
• Lesley created a calendar in When2meet to decide on a time between April 7 and 11 for a final meeting before the symposium and will include the link in her email.
• The committee will start thinking about the Public Services Committee Annual Report which is due May 30th.

Next Meeting Dates and Deadlines

The Public Services Committee will next meet in April. The exact date and time is TBD. 

Committee Meetings:
April meeting: TBD, Minutes: Simone Williams
May meeting: TBD, Minutes: Lesley Wolfgang

Deadlines:
CARLI committee volunteer forms due May 2, 2025.
The Annual Report is due Friday, May 30, 2025.