Governance / Preservation Committee Meeting: February 13, 2026

Preservation Committee Meeting: February 13, 2026

Conference Call / Zoom

Members attending: 

  • Liz Bloodworth, Illinois Wesleyan University
  • Patti Gibbons, University of Chicago, co-chair
  • Stephanie Gowler, Northwestern University
  • Dan Green, University of Chicago
  • Andy Meyer, North Park University
  • Sata Prescott, Northern Illinois University
  • Amy Sherwood, University of Illinois Chicago
  • Jason Smith, Lewis University
  • Bradley Wiles, Northern Illinois University, co-chair

CARLI Staff attending: 

  • Elizabeth Clarage
  • Nicole Swanson

Tasks Assigned

  • Minutes taken by Sata Prescott.
  • Committee members that are planning to attend the May 1, 2026 Ask a Preservation Expert should register for the session.
  • Committee members should review and edit the Emergency Response Resources document.
  • Sata will write an outline for the June Preservation Committee meeting for a live book repair session, possibly connecting with IHLS.
  • Request by a Committee member that all read up on the conversation around Section 230 “The Law that Created the Internet,” and the attempts currently to eliminate it.

Decisions

  • The January minutes were approved.

Announcements

  • Member Announcements:
    • Andy Meyer (North Park University): welcome!
    • Dan Green (University of Chicago): welcome!
  • CARLI Announcements:
    • Next call for committee membership will be coming out soon.
    • There’s a new email list tracking system migration upcoming for CARLI Support. Nothing should happen on the user end.
      • Last week of February.
      • There will be a formal announcement beforehand.
    • The Collection Development Committee will be hosting a talk on collecting non-traditional materials in an academic environment.

Discussion

  • A description of the committee’s activities for the new folks, including the Preservation Survey and how we share expertise.
  • Preservation Resources Website
    • This is complete for this cycle.
  • Newsletter articles
    • Most recent is up now.
    • The February Preservation Tip: Audio-Visual Formats by Stephanie Gowler, Book and Paper Conservator, Northwestern University Libraries
    • Blog post due March 18 or earlier. Sata Prescott will write on how to create plans for re-formatting in or out of house.
    • Jason will be writing about older buildings and climate control in April.
  • Compliance with ADA standards for electronic materials
    • A question was raised about guidance for the upcoming legal requirements for Title II accessibility.
    • The general timbre of this conversation is worried and unsure. There are not a lot of good options for compliance and remediation. We discussed documentation of attempts for remediation and archival requests. We’re needing to ensure that materials that are added online are compliant so that they do not have to be remediated.
    • Request by a committee member that all read up on the conversation around Section 230 “The Law that Created the Internet,” and the attempts currently to eliminate it.
  • Program: Ask a Preservation Expert
    • Session will be held on May 1, 2026.
    • Please register if attending as a preservationist.
    • Committee discussed opening these sessions to other parties beyond CARLI.
      • The group discussed and agreed that opening to RAILS and IHLS.
  • Project: Emergency Response Resource
    • Subcommittee has met and has begun work around standards.
    • A draft exists, and the subcommittee will share it for wordsmithing.
    • Here's a previous committee's article about disaster kits.
    • Tornado section planned to send out as a separate email for CARLI members in March
    • The committee will continue to produce single “disaster” guides.
  • Project: Disaster Preparedness Planning
    • Polygon, a company, is able to provide an educational webinar.
    • CARLI staff will meet on Thursday morning with the Polygon rep to discuss the webinar’s content.
  • Inherited / Outdated Disaster Plans
    • The committee discussed an idea of having a session that those that have inherited a disaster plan or have a plan that needs updating to have a joint online work session that they could ask questions as they work on updating their local disaster plans.
    • Committee thought this was a good idea and will add to a future agenda to discuss scheduling.
  • Project: Collaboration with Florida Virtual Campus on another Summer Digitization Series
  • Committee noted that the main provider of microfilm is closing.
  • Potential projects list
    • Committee decided to bring the list of potential projects up again in a few months when committee has time to work on the planning.
    • An additional idea was suggested for a session on grant-writing for small projects.
    • Sata volunteers to write out an outline for June meeting for a live book repair session, possibly connecting with IHLS.
    • Topics to add to list:
      • Disaster planning
      • A/V preservation
  • Adjournment at 2:25 p.m.

Next Meeting Dates and Deadlines

The next Preservation Committee meeting will be March 13, at 1:00 – 2:30 p.m.

Future Committee Meeting Dates:
March 13, 2026, minutes taker: Bradley Wiles
April 10, 2026, minutes taker: TBD
May 8, 2026, minutes taker: TBD
June XX, 2026, minutes taker: TBD

Deadlines: