Preservation Committee Meeting: November 8, 2021

Conference Call / Zoom

Members attending:
Melina Avery, University of Chicago
Theresa Embrey, Pritzker Military Museum and Library
Tonia Grafakos, Northwestern University, co-chair
Jade Kastel, Western Illinois University
Becky Koch, Illinois State University
William Schlaack, University of Illinois Urbana-Champaign

Members absent:
Nora Gabor, DePaul University
Rob DeLand, VanderCook College of Music, co-chair

CARLI Staff attending:
Elizabeth Clarage
Nicole Swanson

Tasks Assigned

  • Minutes taken by Teri Embrey.
  • Article assignments:
    • Jade Kastel: November/December, introduction and resources on developing a disaster plan
    • Becky Koch: November/December, disaster kits
    • Tonia Grafakos: January, first response documents
    • Melina Avery: February, contact list on campus
    • Will Schlaack: March, simulation exercises for disasters


  • For the series, Quick Tips for Disasters/Emergenies, Will will write an article for the March newsletter on simulation (table top) exercises for disasters.
  • Committee will revisit tours in 2022.


  • Member Announcements: none
  • CARLI Announcements: none


  • Update on the Illinois Fire Services Institute for CARLI.  It has been scheduled for Jan. 25, 2022. CARLI has received a speaker biography and a program description. Registration will open soon.
  • Possible Topics for future newsletter articles: “Quick Tips for Disasters/Emergencies”
    • Disaster Kits – where to put them, what to put in them
    • First response documents – i.e. what to do when you see a leak
    • How to make a contact list – who to contact, both internally and externally
    • Road map of most valuable materials in the collection, how to make one
    • Resources on how to make a full disaster plan
    • A case study of a disaster that a CARLI institution has encountered as a possibility
    • Simulation exercises as a disaster planning tool (ex., Water issues)
  • Tours
    • Tabled until 2022.
  • Committee opening
    • CARLI is waiting to hear back from a potential candidate.

Next Meeting Dates and Deadlines

The next Preservation Committee meeting will be December 13, 2021 at 10:30-12:00.

Future Committee Meeting Dates:
December 13, 2021, minutes taker: Tonia
January 10, 2022, minutes taker: Teri
February 14, 2022, minutes taker: Nora
March 21, 2022 (moved from March 14), minutes taker: Will
April 11, 2022, minutes taker: Rob
May 9, 2022, minutes taker: Jade
June 13, 2022, minutes taker: Nora

Article assignments:
Jade Kastel: November/December
Becky Koch: November/December
Tonia Grafakos: January
Melina Avery: February
Will Schlaack: March
Additional topics for newsletters need to be added by November 12th.