Preservation Committee Meeting: January 13, 2020

Zoom / Conference Call

Members Attending:

  • Mary Burns, Northern Illinois University, co-chair
  • Rob DeLand, Vandercook College of Music
  • Nora Gabor, DePaul University
  • Susan Howell, Southern Illinois University, Carbondale
  • Becky Koch, Illinois State University
  • Ann Lindsey, University of Chicago, co-chair
  • Pattie Piotrowski, University of Illinois at Springfield, Board liaison
  • Meghan Ryan, National Louis University
  • William Schlaack, University of Illinois at Urbana- Champaign

Members absent:

  • Tonia Grafakos, Northwestern University

Staff Attending:

  • Nicole Swanson
  • Emily Wros


  • Minutes of the December meeting were approved.
  • Webliography:
    • The Exhibits section will be amended as proposed by Becky.
  • The meeting was adjourned at 10:45am.

Tasks Assigned

  • CARLI liaisons will make the link changes for the Exhibits page in the Webliography as per Becky’s proposal.
  • Ann will contact Chicago History Museum to firm up details for the Open House.
  • Will is going to write the blurb for the Open House save the date
  • Nora will write up directions for using public transit for the Open House.


  • Committee Member Announcements: None
  • CARLI Announcements:
    • CARLI has licensed a three-year subscription to EBSCO’s Open Athens for all CARLI governing members who are interested in the identity and access management solution. It can be used to provide a single sign-on platform for institutions who do not yet have one. Info at: EBSCO is going to hold some webinars about the service and implementation; watch for future announcements.
    • The spring Alma Workshops still have seats available if you are interested in attending:
      • Jan 14-15  NIU, DeKalb;
      • Jan 16-17  Parkland College, Champaign;
      • Feb 4-5  Monmouth College, Monmouth;
      • Feb 6-7  Harper College, Palatine;
      • Feb 25-26  Lewis and Clark Community College, Godfrey;
      • Feb 27-28  Heartland Community College, Normal;
    • Nicole received a promotion to Senior Coordinator of Library Services and Outreach. She will continue to work with the Committee this year.


  • Preservation Resources Webliography
    • The group agreed to Becky’s proposal to amend the links for Exhibits page in the Webliography.
    • Ann has completed checking the links on the Training page in the Webliography and has started the General Preservation page.
    • Nora has completed checking the links on the Glossaries page.
  • Annual Project - Interviews on Preservation Topics
    • Ann has sent questions to Tonia for the Disaster Response interview to be submitted to the CARLI office by January 16th.
    • Meghan has uploaded the questions for Moriah Neils Caruso to Box.
    • Nora has uploaded questions she is going to ask Jenny Dunbar in Box, please share any feedback. April should still be ok, but Mary offered to switch dates with Nora if need be.
    • Mary is on schedule with her interview with Matt Short.
  • Newsletter Tips
    • September 15: Introduction to annual project – Ann
    • October 15: Planning and Assessment – Mary/Ann
    • November 15: Exhibits – Will/Marco
    • January 15: Exhibits – Susan/Bonnie; Disaster Response – Ann/Tonia
    • February 15: Staff Training – Ann/Lesa Dowd
    • March 15: Preservation Week – Meghan/Moriah Neils Caruso
    • April 15: Nora – Jenny Dunbar, could be May
    • May 8: Digital Preservation – Mary/Matt Short, could be April
    • May 15: Project Summary – Meghan
  • Open House 2020
    • Lesa Dowd at the Newberry Library has confirmed availability for March 27th. Their Conservation Lab can accommodate 15 people. Lesa is willing to do two tours. There is an exhibition, Jun Fujita: American Visionary, that could be toured at the same time as one group is in the Conservation Lab. The tour of the lab would take 30-45 minutes.  
    • The Newberry has a space for lunch and does approve of outside vendors.
    • Chicago History Museum requested more information about the timing of the event. Ann will contact Chicago History Museum to firm up the details.
    • Tentative plan is 10-12 Newberry, 12-2 lunch at Newberry/travel, 2-4 Chicago History Museum.
    • Timeline: Save the date notification mid-January, registration will open February 14th. Registration will begin by being restricted to one person per institution.

Next Meeting and Deadlines

Schedule of Preservation Committee meetings:

  • February 10, 2020: 10:00-11:30
  • March 9, 2020: 10:00-11:30
  • April 13, 2020: 10:00-11:30
  • May 11, 2020: 10:00-11:30
  • June 8, 2020: 10:00-11:30