Preservation Committee Meeting: December 10, 2018

Conference Call / Adobe Connect

Members Attending:

  • Mary Burns, Northern Illinois University, co-chair
  • Nora Gabor, DePaul University
  • Tonia Grafakos, Northwestern University
  • Susan Howell, Southern Illinois University, Carbondale
  • Emma Lincoln, Augustana College
  • Bonnie Parr, Abraham Lincoln Presidential Library and Museum
  • Meghan Ryan, National Louis University
  • William Schlaack, University of Illinois at Urbana-Champaign

Member Absent:

  • Ann Lindsay, University of Chicago, co-chair

Staff Attending:

  • Elizabeth Clarage
  • Nicole Swanson


  • CARLI Announcements:
    • Open Education Resources Task Force is holding an open call on January 15th. There will be registration.
    • Created Content Committee is planning a series of webinars on linked data.
    • Change Management Forum, sponsored by the Technical Services Committee and the Collection Management Committee will be having a forum on April 2nd titled “Change is Good: You Go First! Leading Others To and Through Change.” It will be open for registration soon, 1 CARLI member per institution, and may be opened up to more depending on attendance levels.
    • Voyager Skills webinar, “Gary Strawn’s Voyager Applications” will be taking place Dec. 14th from 11 a.m.- 12 p.m.
    • The CARLI Holiday Office is closed December 24th-January 2nd, but members can still send emails for support or call if there is an outage, and a tech or support person can be paged.
    • There is no ILDS (delivery service) on Christmas Eve, Christmas Day, New Year’s Eve, and New Year’s Day.
  • Member Announcements:
    • Will mentioned he will repost the Conservator position at the University of Illinois, anyone interested can contact him.


  • Preservation Resources Webliography
    • Assessment Planning—Susan (Completed)
    • Audio-visual Preservation—Mary (Completed)
    • Book Repair and Conservation—Susan (Completed)
    • Digital Preservation and Digitization for Preservation—William (In-progress)
    • Disaster Planning and Response—William (In-Progress)
    • Exhibits—Bonnie (In progress)
    • General Preservation and Conservation Resources Sites—Ann/Bonnie
    • Glossaries—Nora (Completed)
    • Grants and Development—Meghan (Completed)
    • Legal Issues—Tonia (Completed)
    • Library Binding—Emma (Completed)
    • Mold, Pests, and the Environment—Ann (Completed)
    • Protective Enclosures and Storage —Meghan (Completed)
    • Special Collections and Archives – Mary (Completed)
    • Social Media – Nicole (In-progress)
    • Supply Vendors – Elizabeth (In-progress)
    • Training – Ann (Completed)
  • Continuing Business:
    • Annual Project 2018-2019: Beyond the Book: Preserving Your Non-Book Collections
      • Emma submitted her article on Textiles.
      • Bonnie with some input from Tonia, Susan, and Will’s articles are in process, should be     finished by January 15th.
      • Nora will be submitting her article for February on Board games.
    • Workshops and Open Houses
      • Protective Enclosures Workshop, 2019:
      • A Google Doc has been created to compile planning information, an agenda has been created as well (available on the Google Doc )
      • The workshop will take place Wednesday May 8th, 2019 at the Abraham Lincoln Presidential Library & Museum.
      • 25-30 can attend.
      • Tonia will be a speaker, as well as two hands on activities: Book Wrappers for Thin and thicker books.
      • The subcommittee should compile a list a supplies and vendors to send to Elizabeth.
    • Preservation Open House:
      • Have not heard much from Chicago locations, may shift the focus on Springfield, and UIUC as back-up.
      • Bonnie looked into Springfield, in addition to the Abraham Lincoln Museum, the Illinois State Archives and Illinois State Military Museum. All can accommodate.
      • If possible, we will announce the open house in January so people can save the date.
      • Bonnie suggested the open house taking place after May.
      • We also should take into consideration ALA and SAA (and any other conferences happening throughout the summer).
      • If the workshop is held in Springfield, we may need to narrow it down to two locations: Lincoln Museum and Illinois State Military Museum. State Archives would require more transportation coordination.
    • Future Workshops:
      • Webinar 2020:
        • Emma reported the sub-committee has yet to convene, likely will do so in January.


  • Meghan was confirmed to take minutes
  • The minutes for November’s Preservation Committee meeting were approved
  • The meeting was adjourned at 11:10 a.m.

Tasks Assigned

  • Protective enclosures sub-committee will send Elizabeth a list of supplies and vendors to contact for donations.
  • Elizabeth will contact Bonnie for information about catering for the open houses.

Meeting Dates

Schedule of Preservation Committee Meetings:

  • January 14, 2019:  10:00-11:30 a.m.
  • February 11, 2019:  10:00-11:30 a.m.
  • March 11, 2019:  10:00-11:30 a.m.
  • April 8, 2019:  10:00-11:30 a.m.
  • May 13. 2019:  10:00-11:30 a.m.
  • June 10, 2019:  10:00-11:30 a.m.

Connection Information:
+1 (888) 983-3631 (toll-free)
+1 (217) 332-6338 (Local Urbana-Champaign number)
+1 (312) 994-8410 (Local Chicago number)
Conference ID: 5259711