Open Educational Resources Committee Meeting: November 13, 2025

Zoom / Conference Call

Members attending: Joslyn Allison (City Colleges of Chicago), Kelly Hallisy (DePaul University), Robin Harris (Northeastern Illinois University), Lauren Kosrow (College of DuPage), Jayna Leipart Guttilla, (Illinois State University), Shelly McDavid, chair (Southern Illinois University Edwardsville), Mackenzie Salisbury (Northwestern University), Zachariah Claybaugh (Dominican University)

Member absent: Brandon Board (Waubonsee Community College)

CARLI Staff attending: Elizabeth Clarage, Anne Craig, Michele Leigh, Nicole Swanson

Tasks Assigned

• Zach Claybaugh confirmed as minutes taker for this meeting.
• Zach: Send out email with priorities for the grant program for all to review and comment on and add to prior to next meeting.
• All: Set additional meeting in January to discuss CARLI Grant Program in more detail.

Decisions

• October 3, 2025 minutes approved unanimously.

Discussion

• OER Grant Programs: $300,000 CARLI Board OER Grant Allocation
• CARLI hopes to announce the grant program in December 2025 and launch in January 2026.
• Support for a tiered grant program was expressed. Three tiers were discussed that roughly approximate funding for institutions just starting an OER program, those starting to scale a program, and those that are far along the OER journey.
• Tiers were proposed as a way of creating broad categories that would make the grant program accessible to a wide variety of institutions at a variety of different stops on their OER journey.
• Capped dollars were discussed for each of the tiers.
• Committee was interested in also establishing a formula for stipend pay for those working on the grants. Many institutions had a lot of difficulty in establishing fair pay through the ISL grant process.
• Conversation was held about establishing a mentorship program as part of the process.
• Members expressed interest in finding ways to prioritize under-resourced institutions that are just getting a program started, perhaps through the scoring of projects.
• Need to establish clear timelines and goals.
• Support for having another meeting soon (before 12/11) or establishing asynchronous work before the December meeting.
• Adjournment 12:00 p.m.

Future Committee Meeting Dates:

The next OER Committee Meeting with be December 11 at 10:30 – 12:00 p.m.

December 11, 2025, Minutes taker: Robin Harris
January 8, 2026, Minutes taker: Lauren Kosrow
February 12, 2026, Minutes taker: Jayna Leipart Guttilla
March 12, 2026, Minutes taker: Shelly McDavid
April 9, 2026, Minutes taker: Mackenzie Salisbury
May 14, 2026, Minutes taker: TBD
June 11, 2026, Minutes taker: TBD